Organize + Energize: 5 Things to do After You’ve Organized Your Office

Tuesday, February 23, 2016

 

View Larger +

You’ve tackled the clutter in your office. You’ve gone through your entire desk, drawers and file cabinets. You may think you are finished with this project, but the work has just begun. Getting organized is a process; it’s not just about clearing a space once a month. Once you get organized, there is going to be a process of really thinking about how you function on a day-to-day basis and creating an efficient flow to your day. 

Here are 5 things you need to do after you organize your office:

Get acclimated to your new space. Now that you are clutter-free and organized, take a step back and evaluate your space. Clutter may have been in the way before and you weren’t able to get a good feel of the room.  Take a look at the furniture placement and décor. Re-arrange and repurpose what you have to create a better flow to your office. Office supplies may have been moved to different areas. Get a feel of your new space and take inventory of where things are now placed in the room.

Think about functionality.  Now that you have new systems in place, think about how you want to function with these systems and develop daily routines. Think about how you grab items throughout the day. You want to be as efficient and productive as you can be and you want to be able to grab items in a moment’s notice and continue on with your day. Try not to fall back into your old habits. You are going to have to put some work into maintaining these new systems. Work at these routines every day and they will become habits.

Streamline processes.  Do you perform the same tasks every day? How many steps does it take you to complete that task? Take each task that you perform on a daily or weekly basis. Talk yourself through the process of how you are functioning and try to cut those steps in half. There is always a simpler and more effective way to complete a task. Take the time to evaluate how you are functioning. You will be amazed at how much time you save. 

Utilize a to-do list and a calendar. Get rid of the mental clutter. If you want to be efficient and effective, it’s crucial that you use a daily to-do list and a calendar. It will truly help you in this process. Choose a style that works for you. Everybody functions differently. I use a daily paper to-do list and it keeps me on track. Others like their electronic to-do lists. Be sure the one you choose helps you in your efficiency and doesn’t hamper it. 

Re-evaluate your systems. After 1-3 months, check in with yourself. What’s working and what isn’t?  What can you change to make the system work better for you?  You will find that after working with the system for a few months there are some tweaks that need to be made. Make those changes. Don’t continue to work with a broken system. 

Remember that just getting physically organized isn’t enough. Your end result is to become more efficient and productive. You aren’t going to get far if you are clearing off your desk once a month and working with broken systems. You have to put the time in to evaluate how you are functioning and streamlining your processes. Invest in yourself and make changes that will take your office to the next level!

View Larger +

Kristin Carcieri-MacRae, is an organizing & efficiency expert and owner of Organizing in RI. Kristin teaches her clients that living an organized lifestyle will save them time and money, decrease their stress levels and help them become more efficient and productive. Her articles have been published in local and national magazines. Kristin's CD, Organizing Basics, is a 1-hour guide for the person who wants to get organized but doesn't know where to begin. She is also available for organizing workshops.

 

Related Slideshow: 10 Minute Organizing Projects

Declutter and Organize

View Larger +
Prev Next

Spices

As you take all of the spices out of the cabinet, check for expiration dates and smell for potency. Categorize and itemize your spices to how you utilize them. Contain them in a spice rack that fits the space where they are kept. Don’t purchase a spice rack until you are finished organizing. You want to measure the space and make sure the rack fits and holds all of your spices. There are a variety of spice racks out there. Choose the one that best suits what you need it to hold.

View Larger +
Prev Next

Makeup

How many items do you touch in the morning to find what you need?  You want to be as efficient as possible in the morning and having your makeup organized will be a big time saver. Do you have difficulty deciding what to keep or toss? When is it time to throw away makeup?  Aline Sarkis, a Providence, RI-based makeup artist, states lipstick can be used for 2 years or until it starts to smell like a crayon. Mascara is good for 2-3 months. Eye shadow is good for 2 years and foundation is good for 1-2 years. Aline also states that some makeup and skincare will be marked with an expiration date of 6-12 months. Begin counting once you start using the product

View Larger +
Prev Next

Women: Purse

Depending on the size of your purse, and what you keep in your purse, this may take you a little longer than 10 minutes. Empty the entire contents of the purse on a table. Declutter, categorize, and itemize the contents. Break this process  down and take it one category at a time. Develop a system going forward so the inside of your purse doesn’t look like a cyclone hit it. Contain receipts, gift cards, money, and makeup.

View Larger +
Prev Next

Men: Wallet

It’s time to empty all of the receipts out of your wallet. Do you also store receipts and random items in your car? While you are tackling this project, head over to your vehicle and declutter the center console and glove compartment.

View Larger +
Prev Next

Underwear drawer

If you aren’t using drawer organizers, you should start now. They are very inexpensive and will maximize the space in the drawer. How many of you wear the same item over and over again? With drawer organizers in place, you will be able to see everything you own and can categorize and itemize. Nothing will ever get pushed to the bottom of the drawer again.

View Larger +
Prev Next

Under the bathroom sink

If you haven’t taken everything out of this area in awhile, you may find some scary items under the sink. Empty the contents, itemize, and categorize. Throw away anything that you can’t recognize. Contain items in containers that fit the space like a puzzle. Once again, utilizing containers will maximize the space and allow you to store more items. Develop a simple system where you can locate items and locate them quickly.

View Larger +
Prev Next

Pets

Ninety percent of my clients have a pet. It’s time to organize their belongings. Medicine, leashes, bandanas, clothes, dishes, food, etc. Take this time to also organize any paper work related to your pet. Set up a filing system for your pet. Keep their medical records, rabies and vaccination information categorized in these files.

View Larger +
Prev Next

Junk drawer

Nobody says you can’t have a junk drawer. Junk drawers can be organized. You just have to think about if you need everything in this drawer and if there is a better place to store the items. Remember, store like items together. If you have tools in the junk drawer, maybe you should keep them with the tools in the basement.

View Larger +
Prev Next

Office supply drawer

So many people have office supply drawers that are out of control. Money is wasted on purchasing duplicate office supplies. It’s very difficult to figure out what you need to purchase if items are scattered all over the office and are disorganized.

View Larger +
Prev Next

Top of your office desk

If you can’t see the top of your desk, take this time to focus on this area and categorize and itemize what is there. Do you have a working filing system in place?  If so, once your desk is cleared, make a habit of filing once a day or a couple of times a week. If your system isn’t working for you, it may be time for you to re-evaluate your system and make it work for the way you function.

 
 

Enjoy this post? Share it with others.

 
 

Sign Up for the Daily Eblast

I want to follow on Twitter

I want to Like on Facebook

X

Stay Connected — Free
Daily Email