Organize + Energize: Traits of a Disorganized Business. Part I of 2.

Tuesday, April 28, 2015

 

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How much time have you wasted due to your disorganization? How much money has it cost your business? Have you ever lost a client due to your disorganization? If your staff is disorganized, do you think they may have been the cause of a client leaving you?  When a business is disorganized, there are important qualities that are lacking. If you continue to operate this way, you will feel the effects from it. It won’t take long to notice you are in a downward spiral, losing time, money and clients due to your disorganization. You won’t be as efficient and productive as you could be and your business will suffer.  

When there aren’t any working organized systems in place, disorganized offices have the same traits. As you read the traits below, highlight the ones that apply to you. If you can relate, you may need to make some changes to the way you function. 

Files everywhere. You may have files in drawers that aren’t hanging; they are just thrown in the drawer. Files may be thrown all over the office, on the floor, and on desks.  Clients will wonder if their personal information will get mixed in the piles that are all over your office. If you have files on your desk and on the floor, I will guarantee that at some point client’s files have been mixed.  Your clients will take note if the files are all over the office and will form an opinion about the way you conduct business. 

Important questions to ask:

•    When was the last time you went through your files and purged them? 

•    How long does it take you to put your hand on a file when you need it?

•    How much time have you wasted searching for files?

•    Is it time to re-evaluate your filing system?

Piles of paper. When there aren’t any filing systems in place, paper will end up in piles in all areas of the office.  Paper clutter is no more than postponed decisions. You don’t know what to do with mail or paper that arrives on your desk because your filing systems aren’t working. If you are using horizontal filing trays to hold the papers, get rid of the trays and develop a working organized system so the paper doesn’t pile in these trays. If you continue to use these trays, you’ll never find what you’re looking for when you need it.

Important questions to ask:

•    How much time are you wasting searching through piles of important papers?

Do you think there may be money, important documents, or missed business opportunities in those piles?

•    Do the piles cause a distraction throughout the day?

•    Are your systems, if any, really working for you?

Money in all forms.  You make a phone call to your client looking for their payment. They state they mailed you the check weeks ago.  It arrived on your desk, but it ended up getting stuck in one of your piles of paper. Were you embarrassed that you had to call your client and tell them you found it? Money in the form of cash, checks and gift cards will be found all over your office if you don’t have a system to process it when it arrives into your office.  

Important questions to ask:

•    Do you have a process to handle money in all forms?

•    Do you have a process to contain your receipts and credit card statements?

•    Have you ever scoured your office searching for missing money?

Can you relate to any of the above? If so, it may be time to change the way you function in your office. This article is part 1 of 2. Be sure to catch next week’s article to find out more ways you are wasting time, money and losing clients due to your disorganization. 

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Kristin Carcieri-MacRae, the founder and owner of Organizing in RI, has always enjoyed finding creative ways to streamline the environment around her. She has appeared on air on Patricia Raskin's Positive Business Radio and her articles have been published in the Rhode Island Small Business Journal and New England Home Life. Kristin's CD, Organizing Basics, is a 1-hour guide for the person who wants to get organized but doesn't know where to start. She is also available for organizing workshops. Tune into her weekly radio show, Organize, Energize! on talkstreamradio.com.

 

Related Slideshow: Organizing Products For Your Closet

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Flip flop organizer

How many flip flops do you own? Are they thrown all over the closet floor? How long does it take you to find a match to one of them? Bed Bath and Beyond has a $9.99 flip flop organizer that holds 6 pairs of flip flops and hangs nicely in your closet. This is a must-have if you have more than 5 pairs of flip flops. I’ve purchased these for my clients and they work great!

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Scarf organizer

You love your scarves, but it takes you forever to locate one and you have to throw 5 around to find the one you are searching for. Use a scarf organizer and you will be able to see all your scarves and find them at a moment’s notice. Bed Bath and Beyond has a few different types of scarf organizers, including this one for $9.99.

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Belt organizer

How are you storing your belts? Are they in a tangled mess? Purchase a belt organizer for a cheap solution—they can be as inexpensive as $6.99 from the Container Store.

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Tie organizer

Keep your ties organized and hanging on a tie rack, or keep then rolled in a drawer organizer. Whichever way you choose to organize them, treat them with care. To take care of both your belts and your ties in one fell swoop, check out this organizer from the Container Store.

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Drawer organizer

This is a must for your underwear, socks, bras, nylons, etc. Drawer organizers will help to maximize space in your closet. You won’t believe the amount of space you will have once you contain these items in drawer organizers!

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Jewelry organizer

Are you always trying to detangle your necklaces? Think about how you grab your jewelry and then purchase an organizing system according to how you function. Before you purchase your container, take inventory of what you own and purchase accordingly.

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Shoe rack

Did you know people who didn’t own shoe racks were 7 times more likely to show up late for an event? Are your shoes in piles on the floor? Get them off the floor and contain them in a shoe rack. There are many options out there, like this one from Bed Bath and Beyond. Choose the shoe rack that is going to fit what you need to hold and fit in the space you are working with.

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Hangers

Are you hanging your clothes on the wire hangers from the dry cleaner? Those hangers will ruin your clothes. Get rid of them and store your clothes on the hanger of your choice, but be consistent and stick with one type of hanger.

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Handbags

How are you storing your handbags? Are they stored all over your closet? Are they in bins or crumpled up on the floor? It’s time to organize your bags. There are many options depending on the space you are working with. You can stand them up on a shelf, you can hang them, or if they are small, you can store them in a canvas bin. The choice is yours. Think about how you function and develop a system from there.

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Baseball cap organizer

How many baseball caps do you own? How are they organized in your closet now, and how long does it take you to find one? The Container Store (pictured here), Bed Bath and Beyond, and other stores sell this baseball cap organizer. I have a few clients that have purchased them and they love them!

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Function over flash

There are many variations on these products. Choose the product that is right for you. There are some organizing products I would never use, but other people might choose to use them. Choose the one that is going to be the most efficient and productive product for you and your family. Don’t choose a product because it’s pretty, choose it based on functionality. Search online for different products before you rush out and purchase a product.  You may find that one store is more expensive than another. Don’t forget if you are going to Bed Bath and Beyond to use their 20% off coupons. If you don’t want to purchase these items, get creative and re-purpose items around the home, or make your own!

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Kristin MacRae

Kristin Carcieri-MacRae, the founder and owner of Organizing in RI, has always enjoyed finding creative ways to streamline the environment around her. She has appeared on air on Patricia Raskin's Positive Business Radio and her articles have been published in the Rhode Island Small Business Journal and New England Home Life. Kristin's CD, Organizing Basics, is a 1-hour guide for the person who wants to get organized but doesn't know where to start. She is also available for organizing workshops. Tune into her weekly radio show, Organize, Energize! on Mondays at 8:30am on www.talkstreamradio.com.

 
 

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