CITY OF PROVIDENCE: Board of Contract & Supply Meeting Jan. 8
Thursday, January 04, 2018
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Carolyn Arias, Director of Communications, Department of Communications:
GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLASTDated December 29, 2017, recommending National Business Furniture, LLC, high bidder (low bidder does not provide a warranty or a head rest), for Purchase of (15) Fifteen Dispatch Center Chairs or Equal, in a total amount not to exceed $4,846.50. (Minority Participation is 0%)(101-304-52865)
2. From Bryan Byrnes, Deputy Superintendent of Parks, Department of Parks:
Dated December 22, 2017, recommending Partnership for Providence Parks, sole bidder, for RFP for Partnership Services, in a total amount not to exceed $18,000.00. (Minority Participation is 0%)(658-658-53401)
3. From Michael Borg, Director, Department of Public Works:
Dated December 19, 2017, recommending the following bidders, for On Call Sewer Repair, in Unit Price Bids, for a total amount not to exceed $150,000.00. (Minority Participation is 0%)(DPW FUNDS)
RP Iannuccillo & Sons Construction Company
Ricci Drain-Laying Company, Inc.
4. Dated December 26, 2017, recommending Waste Management of Rhode Island, sole bidder, for Solid Waste and Recycling Collection, in a total amount not to exceed $6,500,000.00. (Minority Participation is 10%)(101-506-53402 (Garbage) $4,300,000.00; 101-506-52350 (Recycling) $2,200,000.00)
5. From Commissioner Steven M. Pare, Acting Chief of Fire, Fire Department:
Dated December 28, 2017, recommending Atlantic Tactical, Inc., sole bidder, for Personal Protective Equipment-Fifteen (15) Units of Each, in a total amount not to exceed $13,620.15. (Minority Participation is 0%)(101-303-54830)
6. Dated December 28, 2017, recommending Firematic Supply Company, Inc., low bidder, for Eighty (80) Cairns Helmets by MSA Model #1044, in a total amount not to exceed $16,880.00. (Minority Participation is 0%)(101-303-54810)
7. From Ricky Caruolo, General Manager, Water Supply Board:
Dated December 27, 2017, recommending James Thompson Native Lumber, high bidder, for Hall's Timber Harvesting Services, in a total amount not to exceed $65,432.10 payable to the Water Supply Board. (Minority Participation is 0%)(601-4-01614-51990)
8. From Judith Petrarca, Purchasing Administrator, School Department:
Dated December 20, 2017, recommending Internationals Network for Public Schools, Inc., sole bidder, for RFP to Provide Language Acquisition-Focused Small Learning Community within Mount Pleasant High School-1 Year With Two-1 Year Options/Federal Programs-Title I & Sig-G, in a total amount not to exceed $50,000.00 for one year. (Minority Participation is 0%)(TITLE 1 & SIG-G)
9. Dated December 20, 2017, recommending TNTP, Inc., sole bidder, for RFP for Transformative Governance Education Planning Year for Providence Public Schools-1 Year With Two-1 Year Options/Nellie Mae Foundation/Grant, in a total amount not to exceed $83,500.00 for one year. (Minority Participation is 0%)(NELLIE MAE FOUNDATION GRANT)
COMMUNICATIONS
10. From Stephanie Fortunato, Director, Department of Art, Culture & Tourism:
Director of Art, Culture and Tourism Fortunato, under date of December 28, 2017, requesting approval of payment toward FirstWork's project management fee, to work in collaboration with the City to execute PVDFest June 7, 2018-June 10, 2018, the previous award to FirstWorks only accounted for Fiscal Year 2017 expenses and then required revisiting the budget and scope after July 1, 2017, in a total amount not to exceed $75,000.00. (101-916-53499) (REQUIRES CITY COUNCIL APPROVAL)
11. From Bryan Byrnes, Deputy Superintendent of Parks, Department of Parks and Recreation:
Deputy Superintendent of Parks Byrnes, under date of December 26, 2017, requesting approval to piggyback the Department of Public Property award with Republic Services, for Dumpster & Trash Removal Services (Blanket Contract 2017-2019), awarded on May 30, 2017, the Department of Parks has a need for this service throughout the remainder of the year, in a total amount not to exceed $15,000.00. (101-702-53401)
12. Deputy Superintendent of Parks Byrnes, under date of December 22, 2017, requesting of approval of payment to Northstar Refrigeration, Inc., for services rendered at the Alex and Ani City Center for three (3) repairs to the refrigerant at the rink so that the ice could be made on time, in a total amount not to exceed $7,058.32. (254-254-53401)
13. Deputy Superintendent of Parks Byrnes, under date of December 26, 2017, requesting approval of a Change Order #1, with East Coast Masonry, for Roger Williams Park Temple to Music Masonry Repairs, in the amount of $21,401.00, the change order is necessary because of unforeseen water infiltration issues above the newly renovated ceiling, for a new revised total amount not to exceed $252,876.00. (Minority Participation is 0%)(806-806-53401)
14. Deputy Superintendent of Parks Byrnes, under date of December 26, 2017, requesting approval to amend the award with A.L.G. Window & Glass, for Glass & Window Repair Services (Blanket Contract), awarded on November 27, 2017, by adding the Department of Public Property, the department will have a need for this commodity throughout the remainder of the year, in a total amount not to exceed $20,000.00. (101-1801-52940)
15. From Al Buco, Acting Director of Public Property, Department of Public Property:
Acting Director of Public Property Buco, under date of December 28, 2017, requesting approval to piggyback the National IPA Contract P15-150, with Allsteel, to purchase office equipment for the Controller's office in City Hall from WB Mason, a qualified Allsteel dealer, in a total amount not to exceed $5,810.19. (101-1801-52940)
16. Acting Director of Public Property Buco, under the date of December 28, 2017, requesting approval to piggyback the State of Rhode Island MPA #494 for Fire/Sprinkler Engineering, with Jensen Hughes, to produce an RFP for Fire Alarm Systems Upgrades at three (3) locations, Davey Lopes Recreation Center, Zuccolo Recreation Center and the Recreation Administration Office, in a total amount not to exceed $24,500.00. (CIP FUNDS)
17. Acting Director of Public Property Buco, under date of December 28, 2017, requesting approval to amend the award with Jefferson Electrical Corporation, for Electrical Repairs (Blanket Contract 2016-2018), awarded on May 16, 2016, in the amount of $30,000.00, the department is in receipt of invoices which cumulatively exceed the award, for a new total contract amount not to exceed $105,000.00. (101-305 52911)
18. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of December 28, 2017, requesting approval of Change Order #3, with one of the awarded vendors, VHB Inc., for Professional Engineering Design Consulting Services, in the amount of $5,150.00, for consultant fees to perform a traffic analysis to determine traffic impacts from proposed traffic calming in the Mt. Pleasant/Cathedral Avenue area, for a revised total amount not to exceed $75,845.00. (508-52886)
19. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of December 28, 2017, requesting approval to piggyback the State of Rhode Island MPA #345, with Dell, Inc., to purchase computer equipment and supplies through the remainder of FY 2018, in a total amount not to exceed $60,000.00. (101-204-52850)
20. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of December 22, 2017, requesting approval of Change Order #2, with Bori Graphics, for Graphics to Police Vehicles, in the amount of $8,493.00, some of the graphics are replicated and installed on both sides of the vehicle and the department erroneously omitted that when computing the original price, for a revised contract amount not to exceed $30,580.50. (101-302-52912)
21. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of December 20, 2017, requesting approval to enter into a contract with National Student Clearinghouse, a service which traces student’s pathways after high school to Institutions of Higher Learning (IHE's) across the United States, in a total amount not to exceed $5,525.00. (TITLE I)
22. From Bryan Byrnes, Deputy Superintendent of Parks, Department of Parks:
Deputy Superintendent of Parks Byrnes, under date of December 21, 2017, requesting approval to reject all bids received on November 13, 2017, for Security Guard Services for Various Events (Blanket Contract), a new RFP for this commodity will be issued at a later date.
23. From Commissioner Steven M. Pare, Acting Chief of Fire, Fire Department:
Acting Chief of Fire Pare, under date of December 27, 2017, requesting approval to reject the sole bid received on November 27, 2017, for Pre-Employment Psychological Testing Services, from Morris & McDaniel, the vendor's submittal relies on the Fire Department to provide a facility and department personnel to proctor the first phase of the psychological testing, these services will be re-bid at a later date with revised specifications.
B. OPENING OF BIDS
1, Department of Inspection and Standards:
DEMOLITION OF 1043 BROAD STREET, AN OVERSIZED TWO STORY WOOD STRUCTURE.
2. Department of Parks:
WALLACE STREET PARK IMPROVEMENTS.
3. Department of Parks:
FENCING IMPROVEMENTS AT LOCUST GROVE CEMETERY.
4. Department of Parks:
LANDSCAPE ARCHITECTURAL SERVICES FOR VARIOUS PROJECTS.
5. Department of Parks:
CLASSICAL HIGH SCHOOL FIELD LIGHTING IMPROVEMENTS.
6. Department of Planning and Development:
ANALYTICAL LABORATORIES FOR LEAD TESTING.
7. Department of Public Property:
REPAIRS TO DECORATIVE LIGHTING CONTROLS AT JACKSON WALKWAY/CATHEDRAL SQUARE.
8. Department of Public Works:
ON-CALL ROAD AND SIDEWALK CONSTRUCTION.
9. Information Technology:
ONLINE VENUE RESERVATION SYSTEM-3 YEAR CONTRACT.
10. Providence Police Department:
WRITTEN POLICE PROMOTIONAL EXAM-RANK OF CAPTAIN.
11. Water Supply Board:
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM MT. HOPE (PROJECT #20183 CONTRACT 3-18)
12. Water Supply Board:
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM MARIEVILLE (PROJECT #20182 CONTRACT 2-18)
13. Water Supply Board:
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM FOX POINT (PROJECT #20181 CONTRACT 1-18)
14. School Department:
RFP FOR WELDING/PIPEFITTING PROGRAM-FUME EXTRACTION FOR PCTA/FEDERAL PROGRAMS-CAREER AND EDUCATION TRUST GRANT.
15. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES 2017-2018.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, JANUARY 22, 2018:
INFORMATION TECHNOLOGY
FORMAX PRESSURE SEALERS AND SERVICES.
PROVIDENCE EMERGENCY MANAGEMENT AGENCY & OFFICE OF HOMELAND SECURITY
PROVIDENCE EMERGENCY OPERATIONS CENTER (EOC) WINDOW UPGRADE.
SCHOOL DEPARTMENT
RFP FOR BEHAVIOR TECHNICIAN BUS ASSISTANTS-3 YEAR CONTRACT/SPECIAL EDUCATION/LOCAL.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
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