CITY OF PROVIDENCE: Board of Contract & Supply Meeting Sept. 18
Monday, September 18, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Wendy Nilsson, Superintendent, Department of Parks:
Dated September 11, 2017, recommending Shalvey Bros. Landscape, Inc., sole bidder, for Street Tree Planting 2017, in a total amount not to exceed $63,120.00. (Minority Participation is 0%) (101-703-53401-$46,120.00; 101-000-55981-$17,000.00)
2. Dated September 12, 2017, recommending Martone Service Company, Inc., sole bidder, for Roger Williams Boathouse Renovations, in a total amount not to exceed $208,517.00. (Minority Participation is 0%) (CHAMPLIN GRANT)
3. Dated September 7, 2017, recommending Colonial Chevrolet, low bidder, for Purchase of Five (5) 2-3 CY Dump Trucks, in a total amount not to exceed $202,885.00. (Minority Participation is 0%) (MASTER LEASE)
From Michael Borg, Director, Department of Public Works:
4. Dated September 7, 2017, recommending StreetScan, high bidder (the low bidder did not meet the criteria in the RFP), for Pavement and Sidewalk Management Program, in a total amount not to exceed $357,268.00. (Minority Participation is 0%) (DPW FUNDS)
5. From Michael Stephens, Director of Recreation, Department of Recreation:
Dated September 7, 2017, recommending Elmwood Sports Center, low bidder, for Sports Equipment and Apparel, in a total amount not to exceed $20,000.00. (Minority Participation is 0%) (VARIOUS CODES)
6. Dated September 7, 2017, recommending World Trophies, sole bidder, for Awards and Trophy Needs for 2017, in a total amount not to exceed $10,000.00. (Minority Participation is 0%) (VARIOUS CODES)
7. From Steven Pare, Acting Chief of Fire, Fire Department:
Dated September 11, 2017, recommending Firematic Supply Company, Inc, sole bidder, for Protective Jackets and Pants for Structural Fire Fighting, in a total amount not to exceed $252,000.00. (Minority Participation is 0%) (101-303-54810)
8. From Kathryn Sabatini, Chief of Policy, Office of the Mayor:
Dated September 18, 2017, recommending the following bidders, for "All In" Education Equity Facilitators, in a total amount not to exceed $28,357.83. (Minority Participation is 0%) (NELLIE MAE GRANT FUNDS)
Youth In Action, Inc.
Providence Student Union
ARISE
9. From Ricky Caruolo, General Manager, Water Supply Board:
Dated September 11, 2017, recommending Lucena Brothers, Inc., low bidder, for Site Improvements & Remediation Activities, 2835 Hartford Ave, Johnston, R.I., in a total amount not to exceed $65,539.00. (Minority Participation is 0%) (843-843-52790)
10. From Judith Petrarca, Purchasing Administrator, School Department:
Dated September 7, 2017, recommending EduMetrisis, LLC, low bidder, for RFP for Universal Screener/Assessment Tools for Social and Emotional Learning (SEL) Competencies for the Providence Public School District for 1 Year with Two-1 Year Options/Local, in a total amount not to exceed $40,000.00 for 1 year. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
11. From Cyd McKenna, Chief of Staff, Office of the City Council:
Chief of Staff McKenna, under date of August 29, 2017, requesting approval to Piggyback onto Kompan/US Communities, for the purchase of playground equipment for Woods Elementary School, authorization to purchase playground equipment is given through a nationwide procurement system called US Communities, in a total amount not to exceed $125,047.60. (NEIGHBORHOOD INFRASTRUCTURE FUND-$28,000.00; CAPITAL IMPROVEMENT BOND-$60,000.00; REAL ESTATE ACCOUNT-$38,000.00)
12. From Stephanie Fortunato, Director, Department of Art, Culture & Tourism:
Director of Art, Culture and Tourism Fortunato, under date of September 11, 2017, requesting approval of payment to Mary Beth Meehan, a sole source provider, to create, fabricate, install and deaccession five temporary public art banners on view for 24 months, in a total amount not to exceed $15,000.00. (101-916-53499)
13. From William Bombard, Chief Engineer, Department of Public Works:
Chief Engineer Bombard, under date of August 29, 2017, requesting approval of a Change Order #3, with RICON Construction, for 2017 Providence Sidewalk Improvements-Contract 1, in the amount of $11,300.00, additional funds are needed to repair sidewalks in Ward 4 and Ward 7, for a revised total amount not to exceed $390,549.07. (WARD 4 NEIGHBORHOOD INFRASTRUCTURE FUNDS; WARD 7 NEIGHBORHOOD INFRASTRUCTURE FUNDS)
14. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of September 6, 2017, requesting approval to purchase Four (4) 2018 Ford Escape SE 4x4's, through the Greater Boston Police Council (GBPC) Cooperative Purchasing Program, with MHQ, to replace vehicles in the fleet that are no longer operable, in a total amount not to exceed $99,730.60. (MASTER LEASE ACCOUNT)
15. From Steven Pare, Acting Chief of Fire, Fire Department:
Acting Chief of Fire Pare, under date of September 8, 2017, requesting approval to enter into an agreement with the Houston-Galveston Area Council Inter-local Contract (HCAC), for the purchase of large public safety vehicles at no cost to the City, the HGACBuy program is funded solely through the assessment of an administrative fee paid by the contractor for which a purchase order is awarded.
16. From Ellen Cynar, Director, Healthy Communities Office:
Director of Healthy Communities Office Cynar, under date of August 15, 2017, requesting approval of a contract award with Farm Fresh RI, preferred vendor, to provide programs to increase senior food access and nutrition education in Providence, RI, in a total amount not to exceed $19,000.00. (101-917-53500).
17. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of September 8, 2017, requesting approval of a Change Order #1, with Qmatic Corporation, for Customer Flow Management System, in the amount of $1,741.59, additional funds are needed after reviewing additional options between vendor and city staff, for a new revised total amount not to exceed $16,000.00. (101-204-52850)
18. From Steven Pare, Commissioner, Office of the Commissioner of Public Safety:
Commissioner of Public Safety Pare, under date of September 11, 2017, requesting approval a Change Order #1, with Tyler Technologies Inc., in the amount of $6,494.95, for additional services, for a new total contract amount not to exceed $411,556.95. (101-301-52911)
19. Commissioner of Public Safety Pare, under date of September 11, 2017, requesting approval to maintain the annual contract with Tyler Technologies, Inc., for maintenance and support services for Fiscal Year 2018, Tyler owns the software and is the sole supplier of the maintenance contract, which is a requirement for the computing systems used by the Public Safety Departments, in a total amount of $345,085.06. (101-301-52911)
20. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of September 11, 2017, requesting approval of the continuation of a contract, with Pannone, Lopes, Devereaux and O'Gara, for Legal Services, for additional legal services as needed, in a total amount not to exceed $150,000.00. (Minority Participation 0%) (601-014-53200; 843-843-53200; 848-848-53200)
21. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of September 6, 2017, requesting approval for the School Department/Central Records Office-Local, to enter into a contract, with MTS Software Solutions, Inc., for DocuWare Cloud Professional Server, to cover subscription renewal and annual maintenance and support for 12 months, in an amount not to exceed $11,070.00 for 2017/2018. (Minority Participation is 0%) (LOCAL)
22. Purchasing Administrator Petrarca, under date of September 6, 2017, requesting approval to award the first option year with Beat the Streets Providence, for RFP for High Quality Mentoring and Leadership Program Through Wrestling Education Program for Middle School Students-1 Year With 2-One Year Options for Renewal/Local & Federal Programs-Title I, for the same terms and conditions as year one, in an amount not to exceed $14,400.00, increase in cost due to the addition of two schools. (Minority Participation is 0%) (LOCAL)
B. OPENING OF BIDS
Communications/Public Safety:
PURCHASE OF ONE CABLE TRUCK.
Department of Parks:
CENTRAL HIGH SCHOOL FIELD IMPROVEMENTS.
Department of Parks:
PURCHASE OF (4) UTILITY VEHICLES (4X4).
Department of Parks:
PURCHASE OF TWO (2) 54" AND SIX (6) 60" ZERO TURN MOWERS.
Department of Planning and Development:
ON CALL REAL ESTATE BROKERS.
Department of Planning and Development:
RFP FOR CONSULTANT SERVICES FOR SAN SOUCI DRIVE SEPARATED BICYCLE AND PEDESTRIAN FACILITY AND WOONASQUATUCKET GATEWAY.
Department of Public Property:
MOBILE VEHICLE LIFT SYSTEM FOR POLICE AND FIRE REPAIR GARAGE.
Department of Public Works:
TRASH AND RECYCLING CONTAINERS.
Fire Department:
PREVENTIVE MAINTENANCE & SERVICE OF SOURCE CAPTURE VEHICLE EXHAUST REMOVAL.
Fire Department:
ANNUAL PHYSICAL EXAMS AND RECRUIT ENTRANCE EXAMS-TWO (2) YEAR PERIOD.
Fire Department:
ENTRANCE EXAM.
Fire Department:
GERBER - RESPONSE 3 IN 1 PARKA - MODEL 11S1 - COLOR: DARK NAVY.
Providence Police Department:
TWO (2) FULL SIZE 4X4 POLICE UTILITY VEHICLES.
Providence Police Department:
TWELVE (12) FORD INTERCEPTOR SEDANS.
Water Supply Board:
ACCOUNTING SERVICES FOR RATE AND OTHER FILINGS BEFORE THE PUC AND THE DIVISION OF PUBLIC UTILITIES OF RI (BLANKET 2017-2020).
Water Supply Board:
LINE OF CREDIT (BLANKET 2017-2020).
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, OCTOBER 2, 2017:
DEPARTMENT OF PARKS
PURCHASE OF A BACKHOE LOADER.
PURCHASE OF A FORESTRY BUCKET TRUCK.
HEATING & COOLING UNIT REPLACEMENT-CITY CENTER.
ENGINEERED WOOD FIBAR MULCH DELIVERED (BLANKET CONTRACT)
AMOS EARLEY PARK IMPROVEMENTS.
DEPARTMENT OF PUBLIC WORKS
SODIUM CHLORIDE FOR ICE CONTROL.
SCREENED SAND FOR ICE CONTROL (2017-2018).
FIRE DEPARTMENT
FACILITY TO CONDUCT THE PHYSICAL ABILITY TEST FOR FIRE RECRUITS.
TO BE OPENED ON MONDAY, OCTOBER 16, 2017:
DEPARTMENT OF ART, CULTURE & TOURISM
PRODUCER OF ICE SKATING SHOWCASE FOR THE CITY OF PROVIDENCE 2017 HOLIDAY TREE LIGHTING ON DECEMBER 2, 2017 (RAIN DATE: DECEMBER 3, 2017).
INFORMATION TECHNOLOGY
CHECK STOCK-THREE YEAR CONTRACT.
DEPARTMENT OF PUBLIC PROPERTY
UPGRADES TO FIRE ALARM SYSTEM AT FOUR (4) CITY FIRE STATIONS.
PROVIDENCE POLICE DEPARTMENT
WRITTEN EXAMINATION FOR ENTRY LEVEL POLICE OFFICERS.
WATER SUPPLY BOARD
ALUM TREATMENT OF MOSWANSICUT RESERVOIR.
TO BE OPENED ON MONDAY, OCTOBER 30, 2017:
INFORMATION TECHNOLOGY
ONLINE VENUE RESERVATION SYSTEM-3 YEAR CONTRACT.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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