CITY OF PROVIDENCE: Board of Contract & Supply Meeting Oct. 2
Monday, October 02, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Carolyn Arias, Director of Communications, Department of Communications:
GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLASTDated September 25, 2017, recommending Liberty Chevrolet, low bidder, for Purchase of One Cable Truck, in a total amount not to exceed $58,397.00. (Minority Participation is 0%) (392-304-5817)
2. From Wendy Nilsson, Superintendent, Department of Parks:
Dated September 26, 2017, recommending East Coast Masonry & Restoration Inc., sole bidder, for Roger Williams Park Temple to Music Masonry Repairs, in a total amount not to exceed $231,475.00. (Minority Participation is 0%) (CHAMPLIN GRANT)
3. Dated on September 20, 2017, recommending Country Club Enterprise, sole bidder, for Purchase of Four (4) Utility Vehicles (4X4), in a total amount not to exceed $60,140.00. (Minority Participation is 0%) (MASTER LEASE)
4. Dated September 20, 2017, recommending Richley & Clapper, low bidder, for Purchase of Two (2) 54" and Six (6) 60" Zero Turn Mowers, in a total amount not to exceed $57,488.00. (Minority Participation is 0%) (MASTER LEASE)
5. From Bonnie Nickerson, Director, Department of Planning and Development:
Dated September 20, 2017, recommending BETA Group Inc., low bidder, for Consultant Services for Woonasquatucket River Greenway Separated Bicycle and Pedestrian Facility, in a total amount not to exceed $276,508.00. (MBE $73,200.00; WBE $42,000.00) (241-1125-52250)
6. From Commissioner Steven M. Pare, Acting Chief of Fire, Fire Department:
Dated September 20, 2017, recommending Fire & Police Selection Inc., low bidder, for Entrance Exams, in a total amount not to exceed $13,500.00. (Minority Participation is 0%) (101-303-52600)
7. Dated September 14, 2017, recommending Ocean State Safety, low bidder, for On-Site Calibration and Maintenance of Gas Detection Meters Three (3) Year Contract, in a total amount not to exceed $21,600.00. (Minority Participation is 0%) (101-303-52911)
8. Dated September 26, 2017, recommending Ocean State Urgent Care at St. Joseph Health Center LLC, second low bidder (the low bidder did not meet the specifications), for Annual Physical Exams and Recruit Entrance Exams-Two (2) Year Period, in a total amount not to exceed $126,336.00. (Minority Participation is 0%) (101-303-52600)
9. Dated September 20, 2017, recommending Shipman's Fire Equipment Co., Inc., low bidder, for Gerber-Response 3 In 1 Parka-Model 11S1-Color: Dark Navy, in unit prices for a total amount not to exceed $33,500.00. (Minority Participation is 0%) (101-303-54810)
10. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated September 22, 2017, recommending Public Safety Corporation (Cry Wolf), low bidder, for False Alarm Management System, at no cost to the City. (Minority Participation is 0%) (101-302-43662)
11. Dated September 20, 2017, recommending MHQ Municipal Vehicles, low bidder, for Twelve (12) Ford Interceptor Sedans, in a total amount not to exceed $314,466.00. (Minority Participation is 0%) (392-302-52870/392-0001-18)
12Dated June 19, 2017, recommending Liberty Chevrolet Inc., sole bidder, for Two (2) Full Size 4X4 Police Utility Vehicles, in a total amount not to exceed $99,846.00. (Minority Participation is 0%) (392-302-52870;392-0001-18)
13. From Judith Petrarca, Purchasing Administrator, School Department:
Dated September 14, 2017, recommending the following bidders, for RFP for Social and Emotional Learning (SEL) School Based Mental Health Collaboration Project for the Providence Public School District-1 Year with Two-1 Year Options, in a total amount not to exceed $160,644.50 for 1 Year. (Minority Participation is 0%) (LOCAL)
Family Services of Rhode Island
The Providence Children and Youth Cabinet (CYC) at TSNE Mission Works
14. Dated September 19, 2017, recommending East Coast Asbestos Abatement LLC, low bidder, for Hazardous Material/Abatement Lead and Mold Remediation-2 Year Contract with 1 Option Year/Plant Maintenance & Operations, in a unit price not to exceed $200,000.00 Per Year for 2 Years. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
15. From Stephanie Fortunato, Director, Department of Art, Culture & Tourism:
Director of Art, Culture and Tourism Fortunato, under date of August 17, 2017, requesting approval of a Change Order #1, with High Output Inc., for Professional Sound and Light Production Company for Celebrate Washington Street, in the amount of $5,563.75, to cover added rental equipment and labor costs incurred by expanding the scope of work to include additional temporary public art installations and performances, which were booked after the contract was awarded, for a new adjusted total amount not to exceed $15,063.75. (101-916-53499) (REQUIRES CITY COUNCIL APPROVAL)
16. Director of Art, Culture and Tourism Fortunato, under date of September 11, 2017, requesting approval of payment to Downtown Providence Parks Commission, a sole source provider, for the City of Providence Holiday Tree Lighting Celebration on December 2, 2017 (rain date: December 3, 2017), to create and produce a winter holiday market and interactive arts programming in Burnside Park, in a total amount not to exceed $25,000.00. (101-916-53499)
17. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, dated September 25, 2017, requesting approval of a Change Order #1, with Hali Beckman, for Landscape Architectural and Engineering Services for the Woonasquatucket Adventure Park, in the amount of $875.00, additional funds are needed to have the adjacent parking lot surveyed, for a new adjusted total amount not to exceed $81,415.00. (RIDEM GRANT)
18. Superintendent of Parks Nilsson, under date of September 25, 2017, requesting approval of a Change Order #1, with Tasca Ford, for Purchase of Five (5) Sport Utility Vehicles, in the amount of $525.00, additional funds are needed to accommodate a clerical error in the award calculation, for a new adjusted total amount not to exceed $166,850.00. (MASTER LEASE)
19. Superintendent of Parks Nilsson, under date of September 25, 2017, requesting approval of payment to Coastal International Trucks, for services for emergency repairs to a Forestry bucket truck, Coastal International is the only authorized International truck repair station in the area, in a total amount not to exceed $8,438.75. (101-702-52912)
20. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of September 25, 2017, requesting approval of an encumbrance, with WB Mason, for the purchase and installation of new cubicles for office staff, the City has a blanket contract with WB Mason and has performed with satisfaction for multiple years, in a total amount not to exceed $18,200.00. (1-101-508-53500)
21. Director of Public Works Borg, under date of September 12, 2017, requesting approval of a Change Order #10, with Rehrig Pacific Company, for Residential Replacement Carts, in the amount of $62,524.56, additional carts are need to replace missing and damaged carts, for a new adjusted total amount not to exceed $3,316,671.84. (101-506-53401)
22. Director of Public Works Borg, under date of September 25, 2017, requesting approval of an encumbrance, with United Rentals, for continued leasing of a backhoe for approximately three to four months, in the amount of $1,892.61 per month, the rental of the backhoe is necessary for everyday operations, for a total amount not to exceed $7,570.44. (1-101-508-52886)
23. From William Bombard, Chief Engineer, Department of Public Works:
Chief Engineer Bombard, under date of September 25, 2017, requesting approval of a Change Order #1, with Hartford Site Construction, LLC, for 2017 Providence Sidewalk Improvements-Contract 2, in the amount of $21,015.00, additional funds are needed to repair additional sidewalks, for a new adjusted total amount not to exceed $306,240.00. (NEIGHBORHOOD INFRASTRUCTURE FUNDS)
24. Chief Engineer Bombard, under date September 19, 2017, requesting approval of a Change Order #4, with RICON, for 2017 Providence Sidewalk Improvements-Contract 1, in the amount of $12,600.00, additional funds are needed to repair additional sidewalks, for a new adjusted total amount not to exceed $403,104.07. (WARD 4 NEIGHBORHOOD INFRASTRUCTURE FUNDS)
25. From Commissioner Steven M. Pare, Acting Chief of Fire, Fire Department:
Acting Chief of Fire Pare, under date of September 20, 2017, requesting approval to purchase One (1) 1997 E-1 Aerial Platform Ladder Truck from the Town of Falmouth, Maine, the ladder truck was utilized by the Falmouth Volunteer Fire Department and has 20,000.00 miles, is in mint condition, comes fully equipped and includes a generator, in a total amount not to exceed $27,000.00. (101-303-54700)
26. From Steven M. Pare, Commissioner, Office of the Commissioner of Public Safety:
Commissioner of Public Safety Pare, under date of August 28, 2017, requesting approval of a contract, with KRONOS, for Telestaff, a software used by the Police Department, Department of Communications and the Fire Department for time tracking and attendance reporting, to upgrade the system and combine all three systems (Police, Communications and Fire) into one cloud based system, in a total amount not to exceed $110,910.00. (FY 2018 MASTER LEASE PROGRAM)
27. From Melissa Malone, Chief Operating Officer, Office of the Mayor:
Chief Operating Officer Malone, under date of September 26, 2017, requesting approval to pay Waste Management, for refuse and recycling, in the amount of $316,666.00 (monthly refuse), $168,267.75 (monthly recycling) and $6,250.00 (monthly yard debris), payments are requested from July 1, 2017 through the finalization of a selected vendor and scheduled availability to begin providing services, for a total amount not to exceed $491,184.41 monthly through December. (101-506-53402 REFUSE; 101-506-52350 RECYCLING)
28. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of September 22, 2017, requesting approval to purchase a 2006 Ford Econoline E350 Van, from the RISPCA, for the Animal Control Facility, in a total amount not to exceed $7,000.00. (253-253-52870)
29. Chief of Police Clements, under date of September 21, 2017, requesting approval of a Change Order #1, with Rhode Island K-9 Academy, for One (1) Police K-9 Dog and One (1) Police K-9 Bomb & Explosive Detection Dog, in the amount of $400.00, additional funds are needed to allow the Department's newest K-9 dog patrol functions and explosive detection abilities, for a new adjusted total amount not to exceed $16,400.00. (840-840-53500; 840-1000-18)
30. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of September 20, 2017, requesting approval to amend the award for RFP for Autism Specialist/Behavior Analyst-3 Year Contract/Special Education/IDEA & Local, by adding Cumberland Therapy Services, the company is being added because Cell Staff is not able to supply an additional person for mandatory services, no additional funding is required. (Minority Participation is 0%)
31. Purchasing Administrator Petrarca, under date of September 14, 2017, requesting approval of a Budgetary Change Order #2 for the School Department Plant Maintenance & Operations-Local, with Vortex Inc., for Environmental Services-2 Year Contract with 1 Option Year/Plant Maintenance & Operations-Local, in the amount of $12,843.00, additional funds are needed for asbestos and mold inspections, for a new revised total amount not to exceed $88,843.00 for the 2016/2017 School Year. (Minority Participation is 0%) (LOCAL)
32. Purchasing Administrator Petrarca, under date of September 14, 2017, requesting approval of Change Order #2, with Coastal Asbestos Removal, Inc., for Hazardous Material Abatement/Lead and Mold Remediation-2 Year Contract with One Option Year-Plant Maintenance & Operations-Local, in the amount of $1,221.86, additional monies are needed for abatement of floor tile and emergency mold remediation of ceiling/drywall at William D’Abate Elementary School, making the new revised total amount not to exceed $180,945.86 for the 2016/2017 school year. (Minority Participation is 0%) (LOCAL)
33. Purchasing Administrator Petrarca, under date of September 12, 2017, requesting approval of payment to EPlus Technology, Inc., for license/subscription renewals for Cisco 1500 endpoint plus and 500 endpoint plus, to enable the creation and enforcement of security and access policies for endpoint devices connected to the company's routers and switches, in a total amount not to exceed $7,752.00. (Minority Participation is 0%) (LOCAL)
34. Purchasing Administrator Petrarca, under date of September 19, 2017, requesting approval to amend the award for Three Year Contract for Maintenance of Digital Duplicators & Copiers/Providence School Department, by adding Ricoh, USA as a vendor and increasing the award, in an amount not to exceed $38,000.00, a new bid was awarded in June, 2017 and Ricoh did not win the bid, the department is responsible to pay them for additional copies made in the 2016/2017 school year, for a new revised total amount not to exceed $183,000.00 for the 2017/2018 school year. (Minority Participation is 0%) (LOCAL-VARIOUS LOCATIONS)
35. Purchasing Administrator Petrarca, under date of September 20, 2017, requesting approval of payment of this year's fee, with Henry Barnard School at Rhode Island College, for students to attend through a lottery, at the following rates, in a total amount not to exceed $113,314.50. (LOCAL)
19 Students Grades 1-5 at $5,576.50..........$105,953.50
(Those students that qualify for free and reduced lunch)
2 Students Grades 1-5 at $3,680.50.......... $7,361.00
(Those students that do not qualify for free and reduced lunch)
36. Purchasing Administrator Petrarca, under date of September 20, 2017, requesting approval of payment to the Rhode Island Interscholastic League, for officials for all sports for the 2017/2018 school year, in a total amount not to exceed $155,187.76. (Minority Participation is 0%) (LOCAL)
B. OPENING OF BIDS
1. Department of Art, Culture & Tourism:
PRODUCER FOR THE 2017 ONE PROVIDENCE NEW YEAR'S EVE EVENT ON DECEMBER 31, 2017.
2. Department of Parks:
PURCHASE OF A BACKHOE LOADER.
3. Department of Parks:
PURCHASE OF A FORESTRY BUCKET TRUCK.
4. Department of Parks:
HEATING & COOLING UNIT REPLACEMENT-CITY CENTER.
5. Department of Parks:
ENGINEERED WOOD FIBAR MULCH DELIVERED (BLANKET CONTRACT)
6. Department of Parks:
AMOS EARLEY PARK IMPROVEMENTS.
7. Department of Parks:
FURNISH & DELIVER MEALS FOR THE FEDERAL CHILD AND ADULT CARE FOOD PROGRAM
8. Department of Parks:
ROGER WILLIAMS PARK CASINO MECHANICAL RENOVATIONS.
9. Department of Parks:
ROGER WILLIAMS PARK CASINO RENOVATIONS.
10. Department of Planning and Development:
ON CALL REAL ESTATE BROKERS.
11. Department of Public Works:
TRASH AND RECYCLING CONTAINERS.
12. Department of Public Works:
SODIUM CHLORIDE FOR ICE CONTROL.
13. Department of Public Works:
SCREENED SAND FOR ICE CONTROL (2017-2018).
14. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES 2017-2018.
15. Providence Fire Department:
FACILITY TO CONDUCT THE PHYSICAL ABILITY TEST FOR FIRE RECRUITS.
16. Workforce Solutions of Providence/Cranston:
H1B TECHNICAL GRANT SERVICES AND DATA PROVIDER.
17. Workforce Solutions of Providence/Cranston:
RFQ FOR EDUCATION TRAINING/PROVIDERS FOR OCCUPATIONS IN THE INFORMATION TECHNOLOGY INDUSTRY.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, OCTOBER 16, 2017:
DEPARTMENT OF PARKS
COLLYER PARK PLAYGROUND IMPROVEMENTS.
MANSION PARK LIGHTING IMPROVEMENTS.
DEPARTMENT OF PUBLIC WORKS
SOLID WASTE AND RECYCLING COLLECTION.
FIRE DEPARTMENT
SCOTT SAFETY CYLINDER #10009673-4.5 AIR CYLINDER BOTTLES-(NO SUBSTITUTIONS)-QUANTITY FIFTY TWO (52).
MISCELLANEOUS ENGINE PARTS, CRANK SHAFT & BEARINGS-TWO (2) YEAR CONTRACT.
PROVIDENCE POLICE DEPARTMENT
AUTOMATED OUTDOOR TURNING TARGET SYSTEM.
WATER SUPPLY BOARD
UNDERGROUND FUEL STORAGE TANK (UST) REMOVAL.
TO BE OPENED ON MONDAY, OCTOBER 30, 2017:
FIRE DEPARTMENT
WRITTEN FIRE DEPARTMENT PROMOTIONAL EXAMINATIONS-TWO (2) YEAR PERIOD.
EIGHTY (80) SCOTT AV-3000 HT FOUR (4) STRAP FIREFIGHTING MASKS (NO SUBSTITUTION).
EIGHTY FIVE (85) STRUCTURAL FIRE FIGHTING 14" PULL-ON BOOTS-GLOBE FOOT GEAR STRUCTURAL SUPREME.
NINETY-FIVE (95) FIRE CRAFT SAFETY PRODUCTS-PHOENIX STRUCTURAL FIRE GLOVE-MODEL #FC-P5000 OR EQUAL.
PROVIDENCE POLICE DEPARTMENT
WRITTEN POLICE PROMOTIONAL EXAM-RANK OF SERGEANT.
WRITTEN POLICE PROMOTIONAL EXAM-RANK OF LIEUTENANT.
WATER SUPPLY BOARD
LEGAL SERVICES FOR REGULATORY MATTERS TO INCLUDE PROCEEDINGS BEFORE THE RI PUC AND DIVISION OF PUBLIC UTILITIES (BLANKET 2017-2020).
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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