CITY OF PROVIDENCE: Board of Contract & Supply Meeting Oct. 17
Sunday, October 16, 2016
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From James J. Lombardi III, Treasurer, Office of the Treasurer:
Dated October 12, 2016, recommending the following bidders, for Non-Exclusive Fiscal Advisor for a 3 Year Period With a 3 Year Extension, in a total amount not to exceed $50,000.00. (Minority Participation is 0%) (101-209-52205 or 101-102-53500 or BOND)
First Southwest
PFM
2. From Wendy Nilsson, Superintendent, Department of Parks:
Dated October 6, 2016, recommending Hi-Way Safety Systems, Inc., low bidder, for Re-Bid Roger Williams Park Signage Project, in a total amount not to exceed $233,000.00. (Minority Participation is 9%) (RIDEM $200,000.00, RI FOUNDATION $33,000.00)
3. From Michael Borg, Director, Department of Public Works:
Dated October 7, 2016, recommending the following bidders, for Interested Suppliers of Snow/Ice Control, in various amounts based on equipment size and accessories. (Minority Participation is 0%) (1-101-510-53011)
W.L. Saccoccio Landscape R. P. Iannuccillo & Sons Construction Co.
Votta Masonry LL Cynthia A. Geremia
Sub-Zero 1st Stop Auto Sales
Paul & Sons
4. From Ricky Caruolo, General Manager, Water Supply Board:
Dated October 7, 2016, recommending James Thompson Native Lumber, Inc., high bidder, for Barden Timber Harvesting Services, in a total amount not to exceed $7,890.00. (Minority Participation is 0%) (601-4-01614-1990)
5. Dated October 7, 2016, recommending the following bidders, for Plant Parts and Services (Blanket 2016-2019), in a total amount not to exceed $400,000.00 over 3 years. (Minority Participation is 0%) (601-530-52911)
Air Energy
Bartlett & Brillon, LLC
Process Distributors, Inc.
6. Dated October 7, 2016, recommending Elmwood Chrysler Dodge Jeep Ram, low bidder, for Purchase of Two (2) Medium Duty 4 x 4 Utility Vehicles, in a total amount not to exceed $181,876.00. (Minority Participation is 0%) (875-875-52870)
7. From Judith Petrarca, Purchasing Administrator, School Department:
Dated October 5, 2016, recommending ANDCO, Inc., low bidder, for RFP for 14 Passenger Mini Bus for the Pathways in Technology Early College High School (P-Tech)/Federal Programs-Prepare RI Skill UP RI Grant, in a total amount not to exceed $45,618.00. (Minority Participation is 0%) (PREPARE RI SKILL UP RI GRANT)
8. Dated October 5, 2016, recommending Corp. Brothers, LLC, low bidder, for RFP for Lincoln Power MIG 350MP Welding Machine, Lincoln Drive Roll Kit 0.023-0.030" Solid Wire and Lincoln Dual Cylinder Mount Kit/Federal Programs-Categorical Funds, in a total amount not to exceed $7,434.00. (Minority Participation is 0%) (CATEGORICAL FUNDS)
9. Dated October 5, 2016, recommending Corp Brothers, LLC, low bidder, for RFP for Strong Hand Tools; Buildpro Welding Table-47 x 46 and Strong Hand Tools; Buildpro Fixturing Kit/Federal Programs-Categorical Funds, in a total amount not to exceed $3,992.00. (Minority Participation is 0%) (CATEGORICAL FUNDS)
10. Dated September 28, 2016, recommending Plastic Card Services, Inc., low bidder, for RFP for Timeclock Badges/Office of Technology/Local, in a total amount not to exceed $7,500.00. (Minority Participation is 0%) (LOCAL)
11. Dated September 28, 2016, recommending EBS-Econotel Business Systems, Inc., low bidder, for RFP for Network Cabling-3 Year Contract-Office of Technology-Local, in a total amount not to exceed $100,000.00 per year for 3 years. (Minority Participation is 0%) (LOCAL)
12. Dated October 3, 2016, recommending The Burmax Company, Inc., sole bidder, for Cosmetology Supplies for PCTA Cosmetology Program/Federal Programs-Categorical Funds & Perkins, in a total amount not to exceed $30,279.17. (Minority Participation is 0%) (CATEGORICAL FUNDS & PERKINS GRANT)
13. Dated October 6, 2016, recommending Behavioral Health Solutions, sole bidder, for RFP for Contract Services to Manage Coordination of Care for Social and Emotional Learning (SEL) Supports in Providence Public Schools-One Year With Two One Year Options for Renewal/Local, in a total amount not to exceed $150,000.00 for 1 year. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
14. From Lori Hagen, City Clerk, Department of City Clerk:
City Clerk Hagen, under date of October 11, 2016, requesting approval of payment to Municipal Code Corporation (MuniCode), for the annual supplement to update the City's Code of Ordinances, this will incorporate the new Supplement #85 of all ordinances passed in 2015 into the code, in a total amount not to exceed $6,947.08. (1-101-102-52185-0000)
15. From Bonnie Nickerson, Director, Department of Planning and Development:
Director of Planning and Development Nickerson, under date of October 12, 2016, requesting approval to utilize the State Approved Lead Certified Contractors List for its Lead Program, to manage the Lead Program for the City of Providence, in accordance with the grant agreement, lead issues must be remediated as quickly as possible due to the hazards imposed on the residents of these properties, the Department uses its due diligence in managing this program, while ensuring the quick response time as required, all qualified contractors who have requested to be on the notification list are invited to bid, in a total amount not to exceed $3,900,000.00 awarded from the U.S. Department of Housing and Urban Development for the grant period January 1, 2015 through December 31, 2017. (239-1025-52250)
16. From Michael Borg, Director, Department of Public Works:
Acting Director of Public Works Borg, under date of September 19, 2016, requesting approval to piggyback the State of Rhode Island, Master Price Agreement (MPA 125), with Morton Salt, Inc., for Sodium Chloride-2016/2017 Winter Season, in a total amount not to exceed $250,000.00. (Minority Participation is 0%) (1-101-510-54758)
17. Acting Director of Public Works Borg, under date of October 12, 2016, requesting approval of a Change Order No. 7, with D'Ambra Construction Company, Inc., for Providence 2013-2015 Road Improvement Program, in the amount of $20,952.25, for sidewalk repairs at 80 Manton Avenue, 74 Wallace Street and 24 Laban Street, for a revised total amount not to exceed $3,739,820.01. (101-102-55980)
18. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of September 30, 2016, requesting approval of a contract with Seiler Instruments and Manufacturing , sole vendor, for maintenance of and upgrade to the planetarium's star projector in the Roger Williams Park Museum of Natural History, yearly maintenance is needed to clean, lubricate and adjust/replace critical electrical components in the star projector's main drive system to keep it operational for the thousands of visitors to the Museum, for a total amount not to exceed $57,084.96. (806-806-53500 $12,000.00, RI FOUNDATION $45,084.96)
19. From Michael O'Toole, Deputy Commissioner, Providence Emergency Management Agency & Office Of Homeland Security:
Deputy Commissioner of Providence Emergency Management Agency O'Toole, under date of October 11, 2016, requesting approval to purchase Emergency Evacuation Chairs under the State Homeland Security Grant, with Evac + Chair North America, for personnel with special needs working in, visiting, or a patron of Providence Municipal buildings, currently, there are no emergency evacuation chairs in any of these buildings, the addition of these chairs greatly enhances the ability to rapidly evacuate individuals with special needs, in the amount of $1,408.25 each, for a total amount not to exceed $23,500.00. (250-907-54797; 250-907-3990-17)
20. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:
Acting Chief of Fire Commissioner Pare, under date of October 6, 2016, requesting approval to upgrade Telestaff service, with Kronos, to better provide for the department's shift's conversion, which will begin on October 30, 2016, in a total amount not to exceed $5,760.00. (101-303-52911)
21. Acting Chief of Fire Commissioner Pare, under date of October 5, 2016, requesting approval to purchase a rescue, with Greenwood Emergency Vehicles, the Department is being offered the rescue at a significantly lower cost than it would have been if the department was to purchase the rescue new, in a total amount not to exceed $6,000.00. (101-303-54700)
22. From Steven M. Pare, Commissioner, Office of the Commissioner of Public Safety:
Commissioner of Public Safety Pare, under date of August 4, requesting approval of the continuation of a contract, with Innovative Data Solutions, Inc., for the PowerDMS Software Program, for the period of 07-21-2016 through 07-20-2017, which includes a subscription fee, licenses, remote hosting and upgrades for the policy, test, survey and training program modules, in a total amount not to exceed $13,132.50. (101-301-52911)
23. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of October 6, 2016, requesting approval to piggyback the State of Rhode Island MPA #337, with Core Business Technologies, to lease four (4) Savin Digital Imaging Systems, each system will be leased for a period of 60 months at the following costs, in a total amount not to exceed $29,720.40. (101-302-52905)
Chief/Administration - $160.64 per month x 60 months for a total of $9,638.40
Traffic Bureau - $160.64 per month x 60 months for a total of $9,638.40
Patrol Bureau - $107.89 per month x 60 months for a total of $6,473.40
Police Academy - $66.17 per month x 60 months for a total of $3,970.20
24. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of October 3, 2016, requesting approval of the extension of the contract of June 17, 2013, with Hart Engineering Corporation, for the Rehabilitation of Influent Structure, Aerator Basin, and Aerated, Settled and Filter Conduits, for an additional seven months (7) through May 31, 2017, currently, a continuous pilot study program being conducted prohibits the numerous shutdowns required of the Purification Treatment Plant to make the upper tunnel and aqueduct repairs, the repairs will be made after the pilot study program is concluded in the beginning the new year, 2017, at no additional cost to the original awarded contract. (Minority Participation is 0%) (848-848-52885)
25. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of October 5, 2016, requesting approval to pay Turnitin, LLC, for license/subscription renewals and additions and related web-based professional development, for Hope High School, Classical High School and E Cubed Academy for 16/17 school year, these licenses/subscriptions and training provide a plagiarism-prevention tool that allows academic institutions to easily determine if students are writing and submitting original work, utilizing their unique technology, Turnitin searches the Internet, as well as proprietary databases of papers and digital texts for sources of potential plagiarism, in a total amount not to exceed $10,859.75. (Minority Participation is 0%) (TITLE I & LOCAL)
26. Purchasing Administrator Petrarca, under date of October 5, 2016, requesting approval for the School Department/Federal Programs-Title II-Non Public, to pay Renaissance Learning, Inc., for renewal and new additions of an online course called Renaissance U, these services will be provided at Blessed Sacrament, Saint Augustine, Saint Pius V, Bishop McVinney and Saint Thomas, all instructional textbooks and materials are included, in a total amount not to exceed $9,495.00 ($1,899.00 per school) for the 16/17 school year. (Minority Participation is 0%) (TITLE II)
27. Purchasing Administrator Petrarca, under date of October 5, 2016, requesting approval of a Budgetary Change Order #2, with Sodexo, for Classical High School Kitchen Renovation Project-Food Service Account, in the amount of $11,696.00, the additional money is needed for new abatement and flooring and to install a concrete pad and fencing for the refrigeration unit compressors, for a revised total amount not to exceed $466,756.32. (Minority Participation is 0%) (FOOD SERVICE ACCOUNT)
28. Purchasing Administrator Petrarca, under date of October 4, 2016, requesting approval of a Budgetary Change Order #3, with Madison Security Group, Inc., for RFP for Security Guard Services 3-Year Blanket, in the amount of $943.84 for the 2016/2017 school year, the additional funds were needed to supply security for PPSD Transportation Office for 8/28/16-9/2/16 from 9:00-3:00, for an adjusted total amount not to exceed $90,066.20. (Minority Participation is 0%) (LOCAL)
29. Purchasing Administrator Petrarca, under date of September 29, 2016, requesting approval of the School Department/Federal Programs/Title I, to amend the award of September 19, 2016, for RFP for Contract Services for District-Wide Blended Learning Supports Consultant Services-One Year With Two-One Year Options for Renewal/Federal Programs-Title I, Title II and Perkins, in the amount of $48,950.00, the additional monies are needed for an additional location-Academy for Career Exploration, for a revised total amount not to exceed $237,470.00. (TITLE I)
30. Purchasing Administrator Petrarca, under date of September 28, 2016, requesting approval of payment of this year's fee, with Henry Barnard School at Rhode Island College, for students to attend through a lottery, at the following rates, in a total amount not to exceed $155,056.96. (LOCAL)
26 Students Grades 1-5 at $5,414.00..........$140,764.00
(Those students that qualify for free and reduced lunch)
4 Students Grades 1-5 at $3,573.24.......... $14,292.96
(Those students that do not qualify for free and reduced lunch)
31. Purchasing Administrator Petrarca, under date of September 28, 2016, requesting approval to take advantage of the second option year, with SearchSoft Solutions, Inc., for RFP for Applicant Tracking and Job Posting System/One Year Contract With (2) One Year Option Years/Local/Title I, for the option year 2016/2017, in a total amount not to exceed $11,000.00 with the same terms and conditions as the original award. (Minority Participation is 0%) (LOCAL FUNDING)
32. Purchasing Administrator Petrarca, under date of October 7, 2016, requesting approval to amend the award of September 19, 2016, to North East Snow Solutions, for Snow Removal and Sanding Services-3 Year Contract With Two-1 Year Options/Plant Maintenance & Operations-Local, by changing the name on this award from North East Snow Solutions to Denali Corporation.
33. Purchasing Administrator Petrarca, under date of October 7, 2016, requesting approval to enter into two contracts, for the School Department/Federal Programs/Title I, with Young Voices, to provide an in-kind and match that will total an additional 25% to complete the activities named in this contract, Young Voices will enroll up to 80 students at Juanita Sanchez Educational Complex, this program provides high quality youth leadership development services to assist with student voice in the high school transformation model being implemented in this location, they will provide weekly leadership training to at least 20 students for 30 days or more which will include the development of oral and written communication skills, training on how to analyze policy issues related to high school education and practice in the art of dialogue and debate, each student will also receive additional training in critical thinking and development of skills to participate in meetings with the principal, in a total amount not to exceed $14,000.00. (Minority Participation is 0%) (TITLE I)
34. Purchasing Administrator Petrarca, under date of October 4, 2016, requesting approval to Reject All Bids Received for Plumbing Supplies for PCTA Plumbing Program/Federal Programs-Perkins, the bid received was twice the budgeted amount.
B. OPENING OF BIDS
1. Department of Parks:
LANDSCAPE ARCHITECT.
2. Department of Parks:
WORK ORDER-ASSET MANAGEMENT SOFTWARE-CITYWIDE.
3. Department of Parks:
WATERMAN STREET PARK SITE IMPROVEMENTS.
4. Department of Parks:
BILLY TAYLOR PARK SITE IMPROVEMENTS.
5. Department of Parks:
JOSLIN PARK PLANTING AND SITE IMPROVEMENTS.
6. Department of Public Property:
#2 HEATING OIL 2016-2019.
7. Department of Public Works:
SCREENED SAND FOR SNOW & ICE CONTROL 2016-2017.
8. Department of Public Works:
RECYCLING AND TRASH CONTAINERS.
9. Department of Public Works:
PURCHASE PUSH CAMERA FOR SEWER INSPECTIONS.
10. Department of Public Works:
PURCHASE POLE CAMERA FOR MANHOLE AND CATCH BASIN INSPECTIONS.
11. Fire Department:
A FACILITY TO CONDUCT THE PHYSICAL ABILITY TEST FOR FIRE RECRUITS.
12. Fire Department:
EMERGENCY MEDICAL TECHNICIAN COURSE/TRAINING (EMT) PROGRAM.
13. Office of the Mayor:
WORKFORCE DEVELOPMENT TRANSFORMATION CONSULTANT.
14. Police Department:
TWO (2) 2015 FORD UTILITY PI ALL WHEEL DRIVE VEHICLES.
15. Water Supply Board:
ARCHITECTURAL/ENGINEERING SERVICES (BLANKET 2016-2019).
16. School Department:
SECOND RFP FOR YEAR 2016-2017 TITLE I TUTORING SERVICES TO ELIGIBLE PRIVATE SCHOOL CHILDREN/FEDERAL PROGRAMS/TITLE I.
17. School Department:
REFURBISHED CALCULATORS FOR CENTRAL HIGH SCHOOL/FEDERAL PROGRAMS-TITLE I.
18. School Department:
HEATING, VENTILATION, AIR CONDITIONING & REFRIGERATION (HVAC/R) SUPPLIES FOR PCTA HVAC/R PROGRAM/FEDERAL PROGRAMS-PERKINS.
19. School Department:
RFP FOR COMPUTER PROGRAMMING AND WEB DEVELOPMENT CURRICULUM DEVELOPMENT, PROGRAM DESIGN AND OPERATION FOR HOPE HIGH SCHOOL FOR 1 YEAR WITH TWO 1 YEAR OPTIONS FOR RENEWAL/PROGRAM/FEDERAL PROGRAMS-RIDE CATEGORICAL FUNDS FOR CTE.
20. School Department:
RFP FOR HEATING, VENTILATION, AIR CONDITIONING & REFRIGERATION (HVAC/R) SUPPLIES FOR PCTA HVAC/R PROGRAM/FEDERAL PROGRAMS-RIDE CATEGORICAL FUNDS FOR CTE.
21. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, OCTOBER 31, 2016:
DEPARTMENT OF PARKS
PURCHASE (2) 4 X 4 CREW CAB DUMP TRUCKS, PURCHASE (2) 4 X 4 REGULAR CAB DUMP TRUCKS AND PURCHASE (1) 4 X 4 CREW CAB PICK-UP TRUCK.
TO BE OPENED ON MONDAY, NOVEMBER 14, 2016:
POLICE DEPARTMENT
PROTECTIVE RIOT EQUIPMENT GEAR.
WATER SUPPLY BOARD
FURNISH & DELIVER ASCORBIC ACID FOR USE AT THE PJ HOLTON WATER PURIFICATION PLANT IN SCITUATE, RI (BLANKET 2016-2018).
SOPHOS SG 450 SECURITY APPLIANCE HIGH AVAILABILITY CONFIGURATION.
FURNISH & DELIVER VARIOUS PRECAST CONCRETE FENCE POSTS (BLANKET 2016-2019) AND VARIOUS CITY DEPARTMENTS.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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