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CITY OF PROVIDENCE: Board of Contract & Supply Meeting Oct. 16

Friday, October 13, 2017

 

A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS. 

1. From Wendy Nilsson, Superintendent, Department of Parks:

Dated October 5, 2017, recommending B&M Catering, low bidder, for Furnish and Deliver Meals for the Federal Child and Adult Care Food Program, in a total amount not to exceed $145,000.00. (Minority Participation is 0%) (245-245-52075)

 

2. Dated October 7, 2017, recommending Ultiplay Park & Playgrounds, sole bidder, for Engineered Wood Fiber Mulch Delivered (Blanket Contract), in a total amount not to exceed $30,000.00. (Minority Participation is 0%) (658-658)

 

3. Dated October 7, 2017, recommending Waldo Pumping & Heating LLC., sole bidder, for Heating and Cooling Unit Replacement-City Center, in a total amount not to exceed $19,500.00. (Minority Participation is 0%) (254-254)

 

4. Dated October 7, 2017, recommending Altec, sole bidder, for Purchase of a Forestry Bucket Truck, in a total amount not to exceed $132,879.00. (Minority Participation is 0%) (MASTER LEASE)

 

5. Dated October 7, 2017, recommending Beausolei Bros Inc., low bidder, for Amos Earley Park Improvements, in a total amount not to exceed $72,270.00. (Minority Participation is 0%) (CDBG $18,005.00; CAPITAL IMPROVEMENT BOND $54,265.00)

 

6. Dated October 7, 2017, recommending Martone Service Company, Inc., low bidder, for Roger Williams Park Casino Renovations, in a total amount not to exceed $265,000.00. (Minority Participation is 0%) (CHAMPLIN GRANT)

 

7. From Al Buco, Acting Director of Operations, Department of Public Property:

 

Dated October 6, 2017, recommending Ray-Jurgen Co., LLC., second low bidder (low bidder did not provide pricing for wireless lift system), in a total amount not to exceed $39,980.00. (Minority Participation is 0%) (MASTER LEASE)

8. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:

Dated September 11, 2017, recommending American Safety Programs & Training, sole bidder, for a Facility to Conduct the Physical Ability Test for Fire Recruits, in a total amount not to exceed $19,980.00. (Minority Participation is 0%) (101-303-52600)

 

9. Dated October 4, 2017, recommending Murphy Specialty Inc., low bidder, for Preventive Maintenance and Service of Source Capture Vehicle Exhaust Removal, in a total amount not to exceed $8,301.00. (Minority Participation is 0%) (101-303-54215)

 

10. From Judith Petrarca, Purchasing Administrator, School Department:

Dated October 3, 2017, recommending New England Basecamp, sole bidder, for RFP for Contract Services for Self Directed Learning Consultant Services for Providence Public School District-1 Year with Two-One Year Options/Title I, in a total amount not to exceed $88,240.00 for 1 year. (Minority Participation is 0%) (TITLE I)

COMMUNICATIONS

11. From Adrienne Southgate, Deputy City Solicitor, Law Department:

Deputy City Solicitor Southgate, under date of September 8, 2017, requesting approval of Hiring Government Strategies, for Lobby Assistance, the firm includes attorneys who work on the City's legislative business, in a total amount not to exceed $72,000.00 for FY 2016 and FY 2017. (101-105-52120)

12. From Bonnie Nickerson, Director, Department of Planning and Development:

Director of Planning and Development Nickerson, under date of October 6, 2017, requesting approval for the Office of Economic Development to enter into a sole source agreement, with Jones Lang LaSalle, to run an econometrics study for the City of Providence, in a total amount not to exceed $5,000.00. (101-908-53227)

 

13. From Al Buco, Acting Director of Operations, Department of Public Property:

Acting Director of Public Property Buco, dated October 4, 2017, requesting approval of payment to Integrated Security, Inc., for Security Upgrade in City Hall, previously approved on February 21, 2017 under the State MPA-419, the purchase order was closed before the final payment was made and additional funds were also required, in a total amount not to exceed $7,384.98. (101-1801-52940)

14. From William Bombard, Chief Engineer, Department of Public Works:

 

Chief Engineer Bombard, under date of October 4, 2017, requesting approval to Piggyback "RIDOT" South Main Street/North Main Street ADA Accessibility Improvements RI, with D'Ambra Construction, for road resurfacing of Broadway, Empire Street and Fountain Street, in a total amount not to exceed $402,000.00. (Minority Participation is 0%) (ROAD BOND FUNDS-$315,000.00; CAPITAL IMPROVEMENT PROGRAM $87,000.00)

15. From Judith Petrarca, Purchasing Administrator, School Department:

Purchasing Administrator Petrarca, under date of July 26, 2017, requesting approval of Change Order #1 for the School Department/School Lunch Program, with Sodexo Management Inc., for Food Operations and Food Management, in the amount of $674,135.80, additional funding is needed for the USDA Fresh Fruit and Vegetable Program Grant 2016/2017 school year, for a revised total amount not to exceed $18,533,307.80 for the 2017/2018 school year. (Minority Participation is 0%) (SCHOOL LUNCH)

 

16. Purchasing Administrator Petrarca, under date of June 5, 2017, requesting approval of Change Order #1, with Sodexo, for Kitchen Equipment for various locations as part of the Annual Summer Project, in the amount of $8,070.21, for a revised total amount not to exceed $384,561.28 (Minority Participation is 0%) (IN-FOOD SERVICE ACCOUNT)

 

17. Purchasing Administrator Petrarca, under date of October 4, 2017, requesting approval of Budgetary Change Order #1 for the Providence School Department/Plant Maintenance & Operations/Local, with Sonitrol Security of Rhode Island, for RFP for Monitoring and Maintenance of Electronic Security System-3 Year Contract with 2-One Year Options, in the amount of $26,267.88, for emergencies not covered under the original contract, for a revised total amount not to exceed $356,458.80 for FY 2017/2018. (LOCAL FUNDS)

 

18. Purchasing Administrator Petrarca, under date of October 4, 2017, requesting approval for the School Department/Title I, Title II and Perkins, to amend the award for RFP for Contract Services for District-Wide Blended Learning Supports Consultant Services-One Year with Two-One Year Options, with Highlander Institute, to include an additional location-Academy for Career Exploration, in the amount of $65,800.00, for a revised total amount not to exceed $273,116.93 (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)

 

19. Purchasing Administrator Petrarca, requesting approval of payment for the School Department/Data Processing/Local, with Citrix Systems, Inc., for Annual Licensing for the 2017-2018 school year, for the student information system (SIS) housing the records of the student population, in a total amount not to exceed $15,750.00. (Minority Participation is 0%) (LOCAL)

B. OPENING BIDS

1. Department of Art, Culture & Tourism:

PRODUCER OF ICE SKATING SHOWCASE FOR THE CITY OF PROVIDENCE 2017 HOLIDAY TREE LIGHTING ON DECEMBER 2, 2017 (RAIN DATE: DECEMBER 3, 2017).

 

2. Department of Parks:

 

STORMWATER ENGINEEING FOR MULTIPLE PROJECTS IN ROGER WILLIAMS PARK

 

3. Department of Parks:

 

COLLYER PARK PLAYGROUND IMPROVEMENTS.

 

4. Department of Parks:

 

MANSION PARK LIGHTING IMPROVEMENTS.

 

5. Department of Parks:

 

ROGER WILLIAMS PARK CASINO MECHANICAL RENOVATIONS.

 

6. Department of Public Property:

 

UPGRADES TO FIRE ALARM SYSTEM AT FOUR (4) CITY FIRE STATIONS.

 

7. Providence Fire Department:

 

SCOTT SAFETY CYLINDER #10009673-4.5 AIR CYLINDER BOTTLES-(NO SUBSTITUTIONS)-QUANTITY FIFTY TWO (52).

 

8. Providence Fire Department:

 

MISCELLANEOUS ENGINE PARTS, CRANK SHAFT & BEARINGS-TWO (2) YEAR CONTRACT.

9. Information Technology:

 

CHECK STOCK-THREE YEAR CONTRACT.

 

10. Providence Police Department:

 

WRITTEN EXAMINATION FOR ENTRY LEVEL POLICE OFFICERS.

 

11. Providence Police Department:

 

AUTOMATED OUTDOOR TURNING TARGET SYSTEM.

 

12. Water Supply Board:

 

ALUM TREATMENT OF MOSWANSICUT RESERVOIR.

 

13. Water Supply Board:

 

UNDERGROUND FUEL STORAGE TANK (UST) REMOVAL.

 

14. Department of Public Works:

 

INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES 2017-2018.

 

C. ADVERTISEMENTS 

TO BE OPENED ON MONDAY, OCTOBER 30, 2017:

 

DEPARTMENT OF INSPECTION AND STANDARDS

 

DEMOLITION OF 260 AMHERST STREET, A TWO STORY WOOD STRUCTURE.

 

OFFICE OF SUSTAINABILITY

 

CARBON NEUTRAL CITY BY 2050 PLANNING WITH AN EQUITY LENS.

 

SCHOOL DEPARTMENT

 

REFURBISHED CALCULATORS FOR CENTRAL HIGH SCHOOL/FEDERAL PROGRAMS-TITLE I.

TO BE OPENED ON MONDAY, NOVEMBER 13, 2017:

OFFICE OF THE MAYOR

 

YOUNG MAKERS INITIATIVE -SERVICE PROVIDER.

 

DEPARTMENT OF ART, CULTURE & TOURISM

 

RACIAL EQUITY COMMUNITY ORGANIZING TRAININGS.

 

PER ORDER THE Board of Contract and Supply

    Mayor Jorge O. Elorza, Chairman

 

The foregoing Committee may seek to enter into Executive Session.


Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.

Click here to view an electronic version of the agenda with supporting documentation

 

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