CITY OF PROVIDENCE: Board of Contract & Supply Meeting Nov. 27
Monday, November 27, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Brian Byrnes, Deputy Superintendent of Parks, Department of Parks:
GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLASTDated November 15, 2017, recommending A.L.G. Window & Glass Repair, sole bidder, for Glass & Window Repair Services (Blanket Contract), in a total amount not to exceed $6,000.00. (Minority Participation is 0%)(254-254-53500; 658-658-53500)
2. Dated November 15, 2017, recommending Ice Bumper Cars International, sole bidder, for Purchase of Ice Bumper Cars, in a total amount not to exceed $91,395.00. (Minority Participation is 0%)(254-254-53500)
3. Dated November 20, 2017, recommending RT Group, Inc., low bidder, for India Point Park Shoreline Restoration Engineering, in a total amount not to exceed $53,077.00. (Minority Participation is 0%)(PPBA 2017A)
COMMUNICATIONS
4. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of November 17, 2017, requesting approval of payment to CMG Colonial Municipal Group, for the purchase of one (1) 2017 Ford Police Interceptor Admin Utility Vehicle Color Black, through the Greater Boston Police Council purchasing program, in a total amount not to exceed $29,914.05. (1-101-392-0001-18; 1-392-302-52870)
5. Director of Public Works Borg, under date of November 17, 2017, requesting approval of a Change Order #1, with Safety Markings, Inc., in the amount of $13,638.38, for pavement striping on Harris Avenue and Olney Street, under the Statewide Pavement Striping Contract, RI Contract No. 2017 CT 001, for a revised total amount not to exceed $163,638.38. (384-384-52886; 384-384-00001-13)
6. Director of Public Works Borg, under date of November 6, 2017, requesting approval to piggyback the State of Rhode Island MPA #492, Award No. 3489347, with Hartford Paving (low bidder of quotes received), for pedestrian traffic signal repairs at the Olney Street/Hope Street and Brook Street/Angell Street intersections, in the amount of $11,194.50 with a 10% contingency for unforeseen expenses in construction, for a total amount not to exceed $12,500.00 (1-101-508-52886)
7. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:
Acting Chief of Fire Pare, under date of November 13, 2017, requesting approval to pay the State of Rhode Island, for NFPA 1006 Technical Rescue Program - Ropes Level 1 & 2, which were conducted during the months of September and October at the Rhode Island State Fire Training Academy for ten (10) members of the Providence Fire Department, at a cost of $400.00 each for two (2) separate classes, for a total amount not to exceed $8,000.00. (250-303-53500; 250-8000-18)
8. Acting Chief of Fire Pare, under date of November 16, 2017, requesting approval to piggyback the HGACBuy Contract #17-6295 (which the City of Providence is a member), with Greenwood Emergency Vehicles, for one (1) Type I Custom Series Ford 450 DRW Rescue, the base cost of the vehicle is $138,142.00, with added options of $63,903.00, and the HGAC Order processing fee of $1,000.00, the department received a grant through the FY 16 Assistance to Firefighters Grant, EMW-2016-FB-02298 for $175,000.00 for the cost of the rescue and the remaining $28,045.00 is through the FY 18 Master Lease Program, for a total amount not to exceed $203,045.00. ($175,000.00: 250-303-52870/250-1150-18; $28,045.00 FY 18 MASTER LEASE PROGRAM)
9. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of November 16, 2017, requesting approval of payment to Carahsoft Technology Corporation, lowest qualified bidder of the original award approved on August 26, 2013, for annual support through October of 2018, for Legislative Management Software, for software licensing and support for the City's MinuteTraq meeting management software, to produce and publish items, agendas and minutes for all City meeting bodies, the City has invested significant resources in training, populating and maintaining this platform and has standardized on its use for FY 2018, in a total amount not to exceed $27,606.00. (101-204-53440 in FY 2018)
10. From Steven M. Pare, Commissioner, Office of the Commissioner of Public Safety:
Commissioner of Public Safety Pare, under date of November 13, 2017, requesting approval of a Change Order #2, with Ledge Light Technologies Inc., in the amount of $4,818.57, for Annual Maintenance on Ecitation System FY 2018, this new application will allow the Police Department the functionality to provide an electronic data collection report to the community by adding a new module to the existing ECitation search website, for a revised total amount not to exceed $42,150.57. (101-301-52911).
11. From Brian Hull, Director of Community Development, Workforce Solutions of Providence/Cranston:
Director of Office of Economic Opportunity Hull, under date of November 17, 2017, requesting approval of Ratification of Contracts for Job Development Fund (JDF) Youth, with the following, JDF programs which are state funded and allocated to the Workforce Solutions of Providence/Cranston through the State of Rhode Island Department of Labor and Training, the Providence/Cranston Workforce Investment Board conducted a comprehensive competitive request for proposals and voted to approve the following vendors on April 5, 2017, in a total amount not to exceed $748,932.62.
2017 WSPC WIOA & JDF Youth Providers
Academy for Career Exploration $43,006.55
AS220 Youth $50,000.00
Boys & Girls Club of Providence $74,471.68
Comprehensive Community Action Program $147,211.16
Community Action Partnership of Providence $90,507.20
DownCity Design $32,876.85
MET School $40,301.00
Rhode Island Hospital $75,473.16
Young Voices $42,183.00
Institute for Labor Studies-Health & Safety Training $10,500.00
PASA-Consulting & Training Cityspan $2,500.00
$609,030.60
JDF Youth Center Contracts
CCAP Providence Youth Center $85,037.46
CCAP Cranston Youth Center $54,864.56
$139,902.02
Total JDF $748,932.62
12. Director of Office of Economic Opportunity Hull, under date of November 17, 2017, requesting approval of Ratification of all training providers for the Eligible Training Providers List (ETPL), in accordance with the Workforce Investment Opportunity Act, the local workforce boards prepare a list of eligible trainers, and have established a cap amount of $5,500.00 per training, two Rhode Island local boards review the applications for inclusion on the Eligible Training Provider list, in accordance with the Federal Law and guidance from the Rhode Island Department of Labor and Training, the list is maintained by the Rhode Island Department of Labor and Training and accessed by all Rhode Island Workforce Investment Opportunity Act programs.
13. Director of Office of Economic Opportunity Hull, under date of November 17, 2017, requesting approval for Ratification of Contracts for Workforce Investment Opportunity Act (WIOA) Youth Programs, with Comprehensive Community Action program (CCAP), which was awarded by the Workforce Development Board on June 20, 2017 in accordance with the Workforce Investment Opportunity Act, WIOA programs are federally funded and allocated to Workforce Solutions of Providence/Cranston through the State of Rhode Island Department of Labor and Training (DLT), in a total amount not to exceed $647,895.01.
14. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of November 15, 2017, requesting approval for the School Department/Federal Programs-Title II to enter into a contract with ProjectEngin, LLC., for the third year of implementation to provide supplemental PD services to support instructional and pedagogical delivery for middle school Science teachers in Grades 6-8 utilizing the locally purchased STEMSIMA-a virtual STEM laboratory software simulations, developed in 2015-2016 at De la Salle Middle School, in a total amount not to exceed $60,750.00 for the 2017/2018 school year. (Minority Participation is 0%) (Title II)
15. Purchasing Administrator Petrarca, under date of November 13, 2017, requesting approval to piggyback the State of Rhode Island MPA #348 for Industrial Equipment, as part of the annual Blanket Orders for goods and services, with W.W. Grainger, Inc., in a total amount not to exceed $16,963.17. (Minority Participation is 0%) (CATEGORICAL FUNDS)
16. Purchasing Administrator Petrarca, under date of November 13, 2017, requesting approval for the School Department/Federal Programs-Title I, to exercise the 1st Option Year, with STEAM Box, for RFP for Contract Services for Science Technology Engineering Arts and Math Exploration for High School Students, for 1 Year With 2-One Year Options for Renewal, for the same terms and conditions as year one, in a total amount not to exceed $30,000.00 (Minority Participation is 0%)(TITLE I)
17. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of November 16, 2017, requesting approval to reject all bids received on October 30, 2017, for Online Venue Reservation System-3 Year Contract, prices for this software were bid significantly higher than anticipated, and a new RFP will replace this contract with reduced licensing and functionality requirements.
B. OPENING OF BIDS
1. Department of Art, Culture & Tourism:
SOWING PLACE FILMMAKER-1 YEAR CONTRACT WITH ONE (1) YEAR OPTION.
2. Department of Parks:
MAINTENANCE & REPAIR OF RIDE ON ICE RESURFACER.
3. Department of Public Works:
ON-CALL SEWER CLEANING & CCTV INVESTIGATIONS.
4. Department of Recreation:
21 CARDIAC SCIENCE POWERHEART AED G3 PLUS UNITS.
5. Fire Department:
EMERGENCY MEDICAL TECHNICIAN COURSE-CARDIAC-LEVEL-(3) THREE YEARS.
6. Fire Department:
PRE-EMPLOYMENT PSYCHOLOGICAL TESTING SERVICES.
7. Information Technology:
LAWSON SYSTEM UPGRADE-TWO YEAR CONTRACT (FY 2018 AND 2019).
8. Information Technology:
BARRACUDA EMAIL SECURITY 600 SUPPORT CONTRACT.
9. Providence Emergency Management Agency & Office Of Homeland Security:
MULTI HAZARD MITIGATION PLAN UPDATE 2018.
10. Water Supply Board:
HALL'S TIMBER HARVESTING SERVICES.
11. Workforce Solutions of Providence/Cranston:
INTERNSHIPS IN THE INFORMATION TECHNOLOGY INDUSTRY.
12. School Department:
RFP TO RENEW SOFTWARE SERVICE AGREEMENT OF CURRENT VIRTUAL SERVICE TOOLS/LOCAL.
13. School Department:
RFP TO UPGRADE SOUND SYSTEM IN SCHOOL BOARD ROOM/LOCAL.
14. School Department:
RFP FOR SCHOOL PSYCHOLOGIST-ENGLISH-3 YEAR CONTRACT-SPECIAL EDUCATION/LOCAL.
15. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES 2017-2018.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, DECEMBER 11, 2017:
DEPARTMENT OF COMMUNICATIONS
PURCHASE OF ONE BUCKET TRUCK.
PURCHASE OF (15) FIFTEEN DISPATCH CENTER CHAIRS OR EQUAL.
DEPARTMENT OF INSPECTION AND STANDARDS
CONTRACTOR BIDDING FOR EMERGENCY BOARD UP SERVICE (YEARLY CONTRACT).
DEPARTMENT OF PARKS
RFP FOR PARTNERSHIP SERVICES.
PROPOSALS FOR COMMERCIAL GENERAL LIABILITY INSURANCE PROVIDENCE RINK AT ALEX & ANI CENTER.
DEPARTMENT OF PUBLIC WORKS
SNOW HAULING & REMOVAL ON CALL SERVICES-BRIDGES & OVERPASSES 17-18.
INFORMATION TECHNOLOGY
(11) FORTIGATE 60D FIREWALLS AND SUPPORT.
SCHOOL DEPARTMENT
RFP FOR WHATSUP GOLD/OFFICE OF TECHNOLOGY/LOCAL.
RFP TO RENEW INSTANT REPLACEMENT AND UPDATE OPTIONS FOR THE BARRACUDA 950/OFFICE OF TECHNOLOGY/LOCAL.
RFP FOR TRANSFORMATIVE GOVERNANCE EDUCATION PLANNING YEAR FOR PROVIDENCE PUBLIC SCHOOLS-1 YEAR WITH TWO-1 YEAR OPTIONS/NELLIE MAE FOUNDATION GRANT.
RFP FOR HIGHLAND EMBROIDERY MACHINE-GILBERT STUART MIDDLE SCHOOL/LOCAL.
RFP TO PROVIDE LANGUAGE ACQUISITION-FOCUSED SMALL LEARNING COMMUNITY WITHIN MOUNT PLEASANT HIGH SCHOOL-1 YEAR WITH TWO-1 YEAR OPTIONS/FEDERAL PROGRAMS-TITLE I & SIG-G.
RFP FOR VISION EQUIPMENT/SPECIAL EDUCATION/LOCAL.
RFP FOR SOCIAL AND EMOTIONAL LEARNING (SEL) CONSULTANT FOR SCHOOL BASED SUPPORT FOR THE CARL G. LAURO AND MARY E. FOGARTY ELEMENTARY SCHOOLS-1 YEAR WITH TWO-1 YEAR OPTIONS/FEDERAL PROGRAMS-TITLE I & SIG-G.
TO BE OPENED ON TUESDAY, DECEMBER 26, 2017:
DEPARTMENT OF PUBLIC WORKS
ON-CALL ROAD AND SIDEWALK CONSTRUCTION.
FIRE DEPARTMENT
EIGHTY (80) CAIRNS HELMETS BY MSA MODEL #1044.
OFFICE OF THE MAYOR
SUMMER LEARNING PROGRAM.
WATER SUPPLY BOARD
PURCHASE OF ONE (1) 2018 EQUIPMENT TRAILER MODEL 40DLA OR COMPARABLE.
TO BE OPENED ON MONDAY, JANUARY 8, 2017:
WATER SUPPLY BOARD
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM MT. HOPE (PROJECT #20183 CONTRACT 3-18) (PRE-BID WEDNESDAY, DECEMBER 13, 2017 AT 125 DUPONT DR., PROVIDENCE, RI AT 9:30 A.M.)
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM MARIEVILLE (PROJECT #20182 CONTRACT 2-18) (PRE-BID WEDNESDAY, DECEMBER 13, 2017 AT 125 DUPONT DR., PROVINDENCE, RI AT 9:30 A.M.)
RFP FOR CLEANING & LINING OF WATER MAINS AND REPLACING LEAD WATER SERVICES AND WATER SYSTEM APPURTENANCES WITHIN THE PWSB DISTRIBUTION SYSTEM FOX POINT (PROJECT #20181 CONTRACT 1-18) (PRE-BID WEDNESDAY, DECEMBER 13, 2017 AT 125 DUPONT DR., PROVIDENCE, RI AT 9:30 A.M.)
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session. Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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