CITY OF PROVIDENCE: Board of Contract & Supply Meeting July 13
Tuesday, July 11, 2017
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Alan Sepe, Director of Operations, Department of Public Property:
Dated July 3, 2017, recommending State Rug-State Sales, sole bidder, for Replacement of Floor Covering in Various Locations at the Providence Public Safety Complex, in a total amount a total amount not to exceed $23,737.58 for Providence Police Youth Services Office, and $12,729.00 for Municipal Court Office. (Minority Participation is 0%) (101-1801-52940; 101-106-52120)
2. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated June 19, 2017, recommending David G. Trott-Horseshoeing, sole bidder, for Shoeing of Nine (9) Police Horses, in a total amount not to exceed $20,000.00. (Minority Participation is 0%) (101-302-54120)
3. Dated June 19, 2017, recommending Commonwealth Equine, LLC, sole bidder, for Veterinary Services rendered to Nine (9) Police Horses, in a total amount not to exceed $11,000.00. (Minority Participation is 0%) (101-302-54120)
4. Dated June 19, 2017, recommending Ferestien Feed & Farm Supply, sole bidder, for Horse Feed for Mounted Command, in a total amount not to exceed $10,000.00. (Minority Participation is 0%) (101-302-54110)
5. Dated June 19, 2017, recommending Freeway Car Wash, sole bidder, for Cleaning of Public Safety Vehicles, in a total amount not to exceed $30,000.00. (Minority Participation is 0%) (101-302-52923)
6. Dated June 19, 2017, recommending Ferestein Feed & Farm, sole bidder, for Baled Hay for Providence Police Horses, in a total amount not to exceed $14,805.00. (Minority Participation is 0%) (101-302-54115)
7. Dated June 19, 2017, recommending Ferestien Feed & Farm Supply, sole bidder, for Bagged Kiln-Dried Wood Shavings for the Mounted Command, in a total amount not to exceed $6,000.00. (Minority Participation is 0%) (101-302-54115)
8. Dated June 19, 2017, recommending Tracy A. Carreiro, DVM, sole bidder, for Non-Emergency Veterinary Services, in a total amount not to exceed $15,000.00. (Minority Participation is 0%) (101-302-54105)
9. Dated June 26, 2017, recommending Atlantic Tactical Inc., low bidder, for Ballistic Helmets & Delta 4-Mid-Cut Helmets with Rails & NVG Attachment, in a total amount not to exceed $20,935.00. (Minority Participation is 0%) (839-839-52250)
10. Dated June 19, 2017, recommending Bori Graphics, low bidder, for Graphics to Police Vehicles, in a total amount not to exceed $10,000.00. (Minority Participation is 0%) (101-302-52912)
11. From Michael Stephens, Director of Recreation, Department of Recreation:
Dated June 28, 2017, recommending The Lifeguard Store, low bidder, for Pool Supplies for Municipal Pools-2017 Season, in a total amount not to exceed $13,600.00. (Minority Participation is 0%) (688-001-53500)
12. From Ricky Caruolo, General Manager, Water Supply Board:
Dated June 28, 2017, recommending Open Season Catering, LLC, low bidder, for Food & Beverage Services Located at 125 Dupont Drive, Providence, RI. (Minority Participation is 0%) (601-410-52120)
13. Dated June 28, 2017, recommending Hart Engineering Corporation, sole bidder, for PJ Holton Water Purification Plant Lime System Replacement IFR Project, in a total amount not to exceed $1,245,262.00. (Minority Participation is 0%) (848-848-52885)
14. Dated June 28, 2017, recommending Infused Innovations Inc., low bidder, for RFP for Graphics Acceleration-GPU Cards for Dell Servers, in a total amount not to exceed $34,000.00. (Minority Participation is 0%) (875-875-52850)
15. Dated June 28, 2017, recommending Cyber Communications Solutions, Inc., sole bidder, for Purchase and Repair of Motorola Two Way Radios (Blanket 2017-2020), in a total amount not to exceed $20,000.00 per year for 3 years. (Minority Participation is 0%) (601-443-52120)
COMMUNICATIONS
16. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:
Acting Fire Chief Pare, under date of June 15, 2017, requesting approval of a Change Order with Ledge Light Inc., for the Annual Maintenance on the Ecitation System, in the amount of $7,541.00, to allow users to access any citation and search citations by hearing dates, allowing users to create calendars of hearings, for a revised total amount not to exceed $37,332.00 for FY 2018. (Minority Participation is 0%) (101-301-52911)
17. From Brian Hull, Director of Community Development, Office of Economic Opportunity:
Director of Office Economic Opportunity Hull, under date of June 20, 2017, requesting approval of the extension of a contract with Building Futures, for the period of July 1, 2017 through June 30, 2018 (FY'18), to provide services for the City of Providence's First Source program, to include technical assistance and compliance monitoring in achieving local hiring goals for constructional projects located in the City of Providence, for a total amount not to exceed $150,000.00. (Minority Participation is 0%) (101-909-55125)
18. From Kevin Kugel, Director, Providence Emergency Management Agency & Office Of Homeland Security:
Director of Emergency Management Agency & Office of Homeland Security Kugel, under date of July 6, 2017, requesting approval of the extension of a contract with Satcom Global World Communication Center, Inc., for Wireless Service through FY2018, for twenty-three (23) phones at $42.75, in the amount of $983.25 per month for a total amount not to exceed $11,799.00. (Minority Participation is 0%) (101-907-52911)
19. Director of Emergency Management Agency & Office of Homeland Security Kugel, under date of July 6, 2016, requesting approval of the extension of the contract with Ocean State Weather, for up-to-date information concerning the weather from July 1,2017 to June 30, 2018, in a total amount not to exceed $7,000.00. (Minority Participation is 0%) (101-907-53227)
20. Director of Emergency Management Agency & Office of Homeland Security Kugel, under date of July 6, 2017, requesting approval of a 1-year extension of a service contract with CACI Technologies Satellite Services, for portable statewide satellite communications systems, Rapid Emergency Satellite Communications (RESQ) system, in a total amount not to exceed $12,000.00. (Minority Participation is 0%) (101-907-52911)
21. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of June 29, 2017, requesting approval for the School Department/Federal Programs-Tile I to enter into a contract with RI Student Assistance Service, to provide Substance Abuse Counselor Services at the Middle and High School Level, in a total amount not to exceed $195,300.00, (Department of MHRH will pay the difference in the cost which is $136,800.00). (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)
22. Purchasing Administrator Petrarca, under date of June 21, 2017, requesting approval for the School Department/Federal Programs/Title I to enter into a contract with Houghton Mifflin Harcourt, to provide licenses for READ 180, a comprehensive system of curriculum, and System 44 Next Generation, a foundational reading program designed to prepare readers in grades 3-12, and provide technology support and services to include hosting services, digital training zone, software maintenance, releases and on-site services, in a total amount not to exceed $50,000.00 from September 1, 2017 through August 31, 2018. (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)
23. Purchasing Administrator Petrarca, under date of June 27, 2017, requesting approval of Change Order #6 with Sonitrol Security of Rhode Island, for RFP for Monitoring & Maintenance of Electronic Security System-3 year contract with 2-One year Options/Plant Maintenance & Operations-Local, in the amount of $15,000.00 for the 2016/2017 school year, additional funds are needed to replace cameras and DVR's at the PCTA, for a new revised total amount not to exceed $399,995.17. (Minority Participation is 0%) (LOCAL)
24. Purchasing Administrator Petrarca, under date of June 21, 2017, requesting approval of a Budgetary Change Order #1, for the School Department/Local, with Reading Plus, for RFP for Proposals for Program Design and Implementation for Intervention ELA Grades 9-12 for 1 year with a 2 year option/Local and Title Funding, in the amount of $8,500.00, needed to cover an additional location-Alvarez High School, making the new total amount not to exceed $62,643.00. (Minority Participation is 0%) (LOCAL)
25. Purchasing Administrator Petrarca, under date of June 20, 2017, requesting approval for the School Department/Special Education/Federal Programs-IDEA, to enter into a contract with n2y, for the 2017/2018 school year, for license renewals and associated Professional Development, in a total amount not to exceed $25,634.88. (Minority Participation is 0%) (IDEA PART B-CONTINGENT UPON FUNDING)
26. Purchasing Administrator Petrarca, under date of June 26, 2017, requesting approval for the School Department/Title I to take advantage of the second option year with Highlander Institute, for RFP for Contract Services for District-Wide Blended Learning Supports Consultant Services-one year with two-one year options for Renewal/Federal Program-Title I, Title II and Perkins, in a total amount not to exceed $207,316.93, with the same terms and conditions as the original award. (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)
27. Purchasing Administrator Petrarca, under date of June 27, 2017, requesting approval of Change Order #1 for the School Department/Plant Maintenance & Operations, with D.M. Lonergan Paint & Wallpaper Inc., for Window Shades-3 year contract/Plant Maintenance & Operations/Local, in the amount of $4,975.79, for a revised total amount not to exceed $29,975.79 for the 2016/2017 school year. (Minority Participation is 0%) (LOCAL)
CONTINUED MATTER
28. From James J. Lombardi III, City Treasurer, Office of the Treasurer:
City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)
B. OPENING OF BIDS
1. Department of Art, Culture & Tourism:
PROFESSIONAL SOUND AND LIGHT PRODUCTION COMPANY FOR CELEBRATE WASHINGTON STREET.
2. Department of Parks:
ALDO FREDA FIELD IMPROVEMENTS.
3. Department of Parks:
SUMMIT AVENUE PARK PLAYGROUND IMPROVEMENTS.
4. Department of Parks:
LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES FOR THE WOONASQUATUCKET ADVENTURE PARK.
5. Department of Parks:
PURCHASE OF A RIDE-ON ICE RE-SURFACER.
6. Department of Parks:
PURCHASE OF THREE (3) UTILITY TRAILERS.
7. Department of Parks:
PURCHASE OF TWO (2) COMPACT TRACK LOADERS.
8. Department of Parks:
FURNISH & INSTALL INTERPRETIVE SIGNAGE.
9. Department of Parks:
PURCHASE OF FIVE (5) SPORT UTILITY VEHICLES.
10. Department of Parks:
PURCHASE OF THREE (3) SEDANS.
11. Department of Planning and Development:
CONSULTANT SERVICES FOR CITY WALK BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT.
12. Department of Public Property:
UPGRADES TO FIRE ALARM SYSTEMS AT PROVIDENCE CITY HALL.
13. Fire Department:
STATION UNIFORMS.
14. Fire Department:
MEDICAL OXYGEN SUPPLY.
15. Fire Department:
DRESS UNIFORMS.
16. Police Department:
FALSE ALARM MANAGEMENT SYSTEM.
17. Police Department:
FOURTEEN (14) FORD INTERCEPTOR SEDANS.
18. Police Department:
EMERGENCY EQUIPMENT PACKAGE FOR FORD UTILITY VEHICLES.
19. Police Department:
ONE (1) 2017 F450 FORD CREW CAB PICK UP.
20. Police Department:
EMERGENCY VETERINARY SERVICES.
21. Water Supply Board:
RFP FOR DESIGN BUILD OF AV, PRESENTATION AND COLLABORATION EQUIPMENT.
22. Water Supply Board:
TUNKEE TIMBER HARVESTING SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, JULY 24, 2017:
DEPARTMENT OF PARKS:
PURCHASE OF FIVE (5) PICKUP TRUCKS.
PURCHASE OF HEAVY DUTY DUMP TRUCK.
PURCHASE OF ONE (1) HIGH CAPACITY MOWER.
PURCHASE OF ONE (1) TRACTOR WITH ATTACHMENTS.
OFFICE OF THE ASSESSOR
TANGIBLE PERSONAL PROPERTY LOCATED WITHIN THE CORPORATE LIMITS OF PROVIDENCE, RHODE ISLAND, EFFECTIVE DECEMBER 31, 2018.
WATER SUPPLY BOARD
FURNISH & INSTALL A FOUR (4) PART OIL DISBURSEMENT SYSTEM.
SCHOOL DEPARTMENT
RFP FOR UNIVERSAL SCREENER/ASSESSMENT TOOLS FOR SOCIAL AND EMOTIONAL LEARNING (SEL) COMPETENCIES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT FOR 1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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