CITY OF PROVIDENCE: Board of Contract & Supply Meeting Jan. 23
Friday, January 20, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Wendy Nilsson, Superintendent, Department of Parks:
GET THE LATEST BREAKING NEWS HERE -- SIGN UP FOR GOLOCAL FREE DAILY EBLASTDated January 12, 2017, recommending Liberty Chevrolet, low bidder, for Purchase (2) 4 x 4 Crew Cab Dump Trucks; Purchase (2) 4 x 4 Regular Cab Dump Trucks and Purchase (1) 4 x 4 Crew Cab Pick-Up Truck, (while all bidders submitted bids for all items, the department is choosing to purchase only two vehicles at this time – One (1) Cab Dump Truck and One (1) Cab Pick-up Truck) in a total amount not to exceed $72,736.00. (Minority Participation is 0%) (MASTER LEASE)
2. From Michael Borg, Director, Department of Public Works:
Dated January 17, 2017, recommending CUES, sole bidder, for Traffic Signal Truck Lift System Repairs, in a total amount not to exceed $5,512.51. (Minority Participation is 0%) (515-52912)
3. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated January 13, 2017, recommending Interstate Arms, Inc., low bidder, for Parts for Colt AR 15, in a total amount not to exceed $8,438.00. (Minority Participation is 0%) (101-302-52905)
4. From Ricky Caruolo, General Manager, Water Supply Board:
Dated January 13, 2017, recommending the following low bidders, for Furnish & Deliver Various Precast Concrete Fence Posts (Blanket 2016-2019) and Various City Departments, in a total amount not to exceed $300,000.00 over 2 years. (Minority Participation in 0%) (848-848-55137)
COSCO, Inc.
Master's Masonry, Inc.
5. From Judith Petrarca, Purchasing Administrator, School Department:
Dated January 6, 2017, recommending PCG-Public Consulting Group, Inc., sole bidder, for RFP for Consultant Services for Multi-Tiered System of Supports (MTSS)/Local, in a total amount not to exceed $50,000.00. (Minority Participation is 0%) (LOCAL)
6. Dated January 6, 2017, recommending Douglas Equipment, low bidder, for RFP for Culinary Arts Supplies for PCTA Culinary Arts Program/Federal Programs-RIDE Categorical Funds for CTE, in a total amount not to exceed $9,153.99. (Minority Participation is 0%) (CATEGORICAL FUNDS FOR CTE)
7. Dated January 4, 2017, recommending The Business Network Group (TBNG Consulting), low bidder, for RFP to Renew Instant Replacement and Update Options for the Barracuda 950/Office of Technology/Local, in a total amount not to exceed $19,250.00. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
8. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of January 17, 2017, requesting approval of payment to Otis Elevator, sole bidder of informal bids, for the repair of the public access elevator located in the building at Waterplace Park, the emergency repairs are needed because the elevator is stopping between floors and is part of an ongoing construction site as well as public handicap access to the water basin area, in a total amount not to exceed $27,373.00. (658-658-53500)
9. Superintendent of Parks Nilsson, under date of January 13, 2017, requesting approval of payment to Aero Mechanical, Inc., for various heating services, the emergency repairs were made to repair the boiler and heaters to keep the plants alive in the Botanical Center's greenhouses, it is imperative to have heat in the greenhouses as the plants would die with sustained temperatures below freezing, the annual maintenance was done to assure that the boilers would continue to run efficiently throughout the winter season, in a total amount not to exceed $7,019.44. (658-658-53500)
10. Superintendent of Parks Nilsson, under date of January 12, 2017, requesting approval of a Change Order, with D'Ambra Construction, in the amount of $15,160.68, to accommodate work not originally specified in the contract, due to unforeseen damage to the concrete deck of two park bridges, additional concrete repair work was required to complete the paving, all contingencies and allowances were exhausted, for a total amount not to exceed $804,660.68.
11. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of January 17, 2017, requesting approval of an extension of a contract, with Xpress Sweeping, Inc., for Street Sweeping Services, in the amount of $150,000.00 for the FY 2017 budget. (1-101-506-52345)
12. Director of Public Works Borg, under date of January 17, 2017, requesting approval to Piggyback the State of Rhode Island Blanket Purchase Agreement, Award No. 345651, with Ocean State Signal Company, for Traffic Signal Equipment, in a total amount not to exceed $10,000.00. (101-502-53500)
13. From Lawrence Mancini, Director, Finance Department:
Finance Director Mancini, under date of January 18, 2017, requesting approval to Piggyback the State of Rhode Island MPA #337, with RICOH Americas Corporation, to purchase a RICOH MP 4054SP copier, in a total amount not to exceed $5,333.00.
14. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of January 13, 2017, requesting approval to encumber funds, with Mass-RI Veterinary ER, Inc. of Swansea, MA, to cover the estimated emergency vet costs through the remainder of FY2017, the Department is currently in the process of placing the non-emergency services out to bid again, in light of the recent termination of its shelter vet, in a total amount not to exceed $15,000.00. (101-302-54105)
15. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of January 12, 2017, requesting approval of a contract, with New England Water Works Association, (NEWWA), to conduct technical training courses, and to provide comprehensive training services tailored to the drinking water industry, Providence Water employees are required to achieve continuing education for official certification and re-certification requirements mandated by the State of Rhode Island, NEWWA is the only vendor with the unique ability to meet Providence Water's overall training needs and is authorized for re-certification credit by the State Drinking Water Operator Certification Board, based on the increased number of employees and the aggressive Infrastructure Replacement program, it is essential to expand training programs to maintain the highest standards in the industry, in a total amount not to exceed $30,000.00 annually. (Minority Participation is 0%) (601-153-52700)
16. General Manager of Water Supply Board Caruolo, under date of January 12, 2017, requesting approval of payment to Summit Heating Services, for emergency repairs to the main boiler located at the Providence Water Purification Plant, the boiler not only provides heat to the facility but also is needed to supply hot water to the chemical feeders for the treatment process, the equipment is essential to the operation of the plant and needed immediate repairs, in a total amount not to exceed $6,500.00. (601-530-52911)
17. General Manager of Water Supply Board Caruolo, under date of January 13, 2017, requesting approval to enter into a contract, with EW Audet & Son’s Inc., for on-call electrical services off the state Master Price Agreement (MPA-41), for a total amount not to exceed $500,000.00. (Minority Participation is 0%) (848-848-53305-52885)
18. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of January 12, 2017, requesting approval to amend the award of May 16, 2016, with United Fence, in the amount of $50,000.00, for additional fence repairs needed throughout the district, for an adjusted total amount not to exceed $125,000.00. (Minority Participation is 0%) (VARIOUS DEPARTMENTS)
19. Purchasing Administrator Petrarca, under date of January 11, 2017, requesting approval for the School Department/Federal Programs/Title III, to enter into a contract, with Imagine Learning, to cover the renewal of licenses for the following school from January-August 31, 2017, the licenses are for an intelligent, personalized and adaptive English language development software program for K-12 that delivers performance data and analysis without interrupting the flow of instruction to administer a test, it is designed specifically to develop English proficiency while also addressing the Common Core and the most rigorous state standards, in a total amount not to exceed $31,563.00. (Minority Participation is 0%) (TITLE III)
Carl Lauro Stuart
Anthony Carnevale DelSesto
Broad Street West Broadway
Asa Messer Roger Williams
Mary Fogarty Hopkins
Harry Kizarian Alvarez
George J. West E-Cubed
Reservoir Hope
Vartan Gregorian Central
Kennedy Mt. Pleasant
Green JSEC
B. OPENING OF BIDS
1. Department of Parks:
STREET TREE BLOCK PRUNING, 2017.
2. Department of Parks:
ROGER WILLIAMS PARK ONE WAY STRIPING AND SIGNAGE PROJECT.
3. Department of Parks:
LIGHTING FOR CLASSICAL HIGH SCHOOL AL MORRO COMPLEX FIELD.
4. Department of Parks:
PURCHASE OF COMPACT UTILITY TRACTOR & ATTACHMENTS.
5. Department of Parks:
ENVIRONMENTAL CONSULTING SERVICES-CORRECTIVE ACTION PLAN.
6. Department of Public Works:
PURCHASE NEW GARBAGE TRUCK.
7. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR STORMWATER MANAGEMENT.
8. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR GIS SEWER MAPPING.
9. Healthy Communities Office:
SUBSTANCE ABUSE PREVENTION STRATEGIC PLAN CONSULTANT.
10. Information Technology:
LEGAL CASE MANAGEMENT SYSTEM.
11. Office of the Mayor:
PERFORMANCE AND FISCAL AUDIT OF BOARD AND DEPARTMENT OF LICENSING.
12. Providence Redevelopment Agency:
LANDSCAPING SERVICES.
13. Water Supply Board:
PROVIDE ON AN AS NEEDED BASIS ASSISTANCE WITH THE ON-GOING INFRASTRUCTURE REPLACEMENT AND CAPITAL IMPROVEMENT PROGRAM (BLANKET 2016-2019).
14. School Department:
RFP FOR E-RATE CELLULAR SERVICES THE STATE OF RHODE ISLAND AND PROVIDENCE PLANTATIONS MASTER PRICE AGREEMENT (MPA) OR GENERAL SERVICES ADMINISTRATION SCHEDULE 70 WIRELESS SERVICES PROGRAM YEAR 20E (07/01/2017)/TECHNOLOGY
15. School Department:
RFP FOR E-RATE PRODUCTS AND SERVICES-PROGRAM YEAR 20D-BNMT ONLY, BASIC NETWORK MAINTENANCE SERVICES ONLY, BASIC NETWORK MAINTENANCE SERVICES ONLY, CATEGORY 2-19-7/1/2017-6/30/2018/TECHNOLOGY.
16. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, FEBRUARY 6, 2017:
DEPARTMENT OF PARKS
JOSLIN PARK PLANTING & SITE IMPROVEMENTS.
ROGER WILLIAMS PARK BANDSTAND CONCRETE REPAIRS.
INFORMATION TECHNOLOGY
BARRACUDA BACKUP 990-FY 2018.
POLICE DEPARTMENT
AMMUNITION.
PROVIDENCE EMERGENCY MANAGEMENT AGENCY & OFFICE OF HOMELAND SECURITY
EMERGENCY EVACUATION CHAIRS FOR CITY MUNICIPAL BUILDINGS.
TO BE OPENED ON TUESDAY, FEBRUARY 21, 2017:
DEPARTMENT OF PARKS
STREET TREE PLANTING, SPRING 2017.
CONSTRUCTION OF A RAINFOREST BUILDING AT THE ROGER WILLIAMS PARK ZOO.
DEPARTMENT OF PLANNING AND DEVELOPMENT
REQUEST FOR PROPOSALS FOR STRUCTURAL ANALYSIS OF THE BOMES THEATER (1017 BROAD STREET).
REQUEST FOR PROPOSALS FOR A WOONASQUATUCKET CORRIDOR TIF PROJECT PLAN AND FINANCE PLAN.
INFORMATION TECHNOLOGY
MUNICIPAL COURT CASE MANAGEMENT SYSTEM.
CUSTOMER FLOW MANAGEMENT SYSTEM.
WATER SUPPLY BOARD
PURCHASE A USED SOUND ATTENUATED MULTI-VOLTAGE PORTABLE DIESEL GENERATOR SET.
PER ORDER THE Board of Contract and Supply
Jorge O. Jorge Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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