CITY OF PROVIDENCE: Board of Contract & Supply Meeting Jan. 22

Friday, January 19, 2018

 

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A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS. 

1. From Carolyn Arias, Director of Telecommunications, Department of Communications:

Dated December 28, 2017, recommending North American Equipment Upfitters, high bidder (low bidders did not meet specifications), for Purchase of One Bucket Truck, in a total amount not to exceed $126,817.25. (Minority Participation is 0%) (392-304-52870)

2. From Jeffrey L. Lykins, Director, Department of Inspection and Standards:

Dated January 12, 2018, recommending AA Wrecking Co., Inc., second low bidder (low bidder did not provide MBE forms when bidding), for Demolition of 1043 Broad Street, an Oversized Two Story Wood Structure, in a total amount not to exceed $34,200.00. (Minority Participation is 0%) (101-401-5340100)

3. From David Rodio, Building Official, Department of Inspection and Standards:

Dated January 2, 2018, recommending R&P Construction, sole bidder, for Demolition of 54-56 Greenwich Street, a Two Story Wood Structure, in a total amount not to exceed $15,700.00. (Minority Participation is 0%) (101-401-534010000)

4. From Bryan Byrnes, Deputy Superintendent, Department of Parks:

Dated January 10, 2018, recommending K-Electric, Inc., low bidder, for Classical High School Lighting Improvements, in a total amount not to exceed $103,837.00. (Minority Participation is 0%) (CDBG)

5. Dated January 10, 2018, recommending United Fence Co., Inc., low bidder, for Fencing Improvements at Locust Grove Cemetery, in a total amount not to exceed $8,900.00. (Minority Participation is 0%) (658-658-53401)

6. Dated January 10, 2018, recommending Sunny Communications, Inc., low bidder, for Purchase of Mobile Two-Way Radios, in a total amount not to exceed $20,000.00. (Minority Participation is 0%) (392-702-52820-392-0001-18)

7. Dated January 10, 2018, recommending the following bidders, for Landscape Architectural Services for Various Projects, in unit price bids, for a total amount not to exceed $100,000.00. (Minority Participation is 0%) (CDBG-$30,000.00; PPBA2017A $50,000.00; 658-658-53500 $20,000.00)

 

Gardner & Gerrish Landscape Architects, LLC

WDA Design Group

Landscape Elements, LLC

Weston & Sampson Engineers, Inc.

Searle Design Group, LLC

Bradford Associates, LLC

Kevin M. Alverson Landscape Architecture, LLC

Traverse Landscape Architects d/b/a Birchwood Design Group

Hali Beckman, Ltd

4 Site, LLC

Diane C. Soule & Associates

8.Dated January 10, 2017, recommending United Fence Co., Inc., low bidder, for Wallace Street Park Improvements, in a total amount not to exceed $23,700.00. (Minority Participation is 0%) (4-242-900-25575)

9. From Jim Silveria, Chief Information Officer, Information Technology:

Dated January 8, 2018, recommending Velocity Technology Solutions, Inc., low bidder, for Lawson System Upgrade-Two Year Contract FY 2018/2019, in a total amount not to exceed $618,211.00. (Minority Participation is 0%) (101-204-53401)

10. From Theresa M. Agonia, Deputy Chief of Staff, Office of the Mayor:

Dated January 9, 2018, recommending Valid USA, third low bidder (low bidders did not meet specifications), for Municipal Identification Cards in the City of Providence, in a total amount not to exceed $146,782.00. (Minority Participation is 0%) (101-1801-53500)

11. From Kevin Kugel, Director, Providence Emergency Management Agency & Office Of Homeland Security:

Dated January 5, 2018, recommending Horsley Witten Group, Inc., low bidder, for Multi-Hazard Mitigation Plan Update 2018, in a total amount not to exceed $43,926.00. (Minority Participation is 10%) (250-907-53310;250-3303-18)

12. From Ricky Caruolo, General Manager, Water Supply Board:

Dated January 10, 2018, recommending Schmidt Equipment, low bidder, for Purchase of One (1) 2018 Equipment Trailer Model 40DLA or Comparable, in a total amount not to exceed $16,979.00. (Minority Participation is 0%) (875-875-52825)

13. Dated January 10, 2018, recommending Graphic Image Inc., low bidder, for RFP for Brochure Design, Layout, Printing and Mailing Services for Lead Public Information Brochures (Blanket 2017-2020), in a total amount not to exceed $45,000.00 per year for 3 years with a 1 year extension option. (Minority Participation is 0%) (601-202-52170)

14. From Judith Petrarca, Purchasing Administrator, School Department:

Dated January 10, 2018, recommending Mesa Supplies, Inc., sole bidder, for RFP for Highland Embroidery Machine-Gilbert Stuart Middle School, in a total amount not to exceed $9,290.00. (Minority Participation is 0%) (LOCAL)

COMMUNICATIONS

15. From Heather Kilkenny, License Administrator/Registrar, Board of Licenses:

License Administrator/Registrar Kilkenny, under date of January 12, 2018, requesting approval of an encumbrance with the Providence Journal, to cover costs of advertisements, in a total amount not to exceed $20,000.00. (101-905-52175)

16. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:

Acting Fire Chief Pare, under date of January 2, 2018, requesting approval of payment to Chris Electronics, for Repairs to the Providence Marine 1 Fire Boat, after initial troubleshooting it was determined that additional time and materials are needed to repair the vessel, in a total amount not to exceed $6,161.19. (250-303-63500/250-3802-17)

17. From Ellen Cynar, Director, Healthy Communities Office:

Director of Healthy Communities Office Cynar, under date of January 4, 2018, requesting approval of Change Order #1 with LP Media/Radio Renacer, for the purchase of additional announcements for the Power of Parents Program as related to grant requirements, in the amount of $4,487.00, needed to accommodate work not originally specified in the original contract, for a revised total amount not to exceed $11,247.00. (277-277)

18. Director of Healthy Communities Office Cynar, under date of January 4, 2018, requesting approval of Change Order #1 with Latina 100.3 FM/Full Power Radio, preferred vendor, to disseminate the evidence-based program, Power of Parents, related to the Partnership for Success grant, in the amount of $4,848.00, to accommodate work not specified in the original contract, for a revised total amount not to exceed $11,275.00. (Minority Participation is 0%) (277-277)

19. Director of Healthy Communities Office Cynar, under date of January 4, 2018, requesting approval Change Order #1 with Videomundo Broadcasting, preferred vendor, to disseminate the evidence-based program, Power of Parents, related to the Partnership for Success grant, in the amount of $4,847.00, necessary to accommodate work not specified in the original contract, for a revised total amount not to exceed $11,247.00. (Minority Participation is 0%) (277-277)

20. From Kevin Kugel, Director, Providence Emergency Management Agency & Office Of Homeland Security:

Director of Providence Emergency Management Agency & Office of Homeland Security Kugel, under date of January 9, 2018, requesting approval to continue engagement with Rhode Island Broadcasters Association (RIBA), sole source, for the upgrade of equipment and end user training for Media Center Emergency Information Project, in a total amount not to exceed $12,000.00. (FY2017 HOMELAND SECURITY PROGRAM GRANT)

21. Director of Emergency Management Agency & Office of Homeland Security Kugel, under date of January 12, 2018, requesting approval to piggyback the State of Rhode Island MPA 308, with Fibertech Networks, as an Internet Service Provider for Telecommunications Services, in the amount of $975.00 per month, for a total amount not to exceed $5,850.00 through FY 2018. (101-907-52911)

22. From Ricky Caruolo, General Manager, Water Supply Board:

General Manager of Water Supply Board Caruolo, under date of January 10, 2018, requesting approval to rescind award with Premier Tree Services, LLC, for Tunkee Timber Harvesting Services, the logging contractor did not sign the agreement documents and has defaulted on the first payment, therefore it is determined to be in the best interest of the City of Providence to rebid the service. (Minority Participation 0%)(601-4-01614-51990)

23. General Manager of Providence Water Supply Caruolo, under date of January 10, 2018, requesting approval to amend the award with HD Meier Associates, Inc. D/B/A Broad Reach, to finalize and sustain the viability of the Virtualized Computing Environment, in the amount of $100,000.00, due to the acquisition of the new facility at 125 Dupont Drive and unforeseen expenses from the original 2016 contract, for a revised total amount not to exceed $488,200.00. (Minority Participation is 0%) (845-845-53305) (REQUIRES CITY COUNCIL APPROVAL)

24. General Manager of Water Supply Board Caruolo, under date of January 9, 2017, requesting approval of a payment to Admiral Fire Service, for testing and inspections to comply with the National Fire Protection Association (NFPA), for Providence Water's Central Operating Facility, with the acquisition of the new facility at 125 Dupont Drive, it was determined to utilize the current vendor providing services to the facility, the COF was opened on time, meeting all local, state, and national fire suppression system standards, in a total amount not to exceed $10,000.00. (Minority Participation 0%) (601-440-53499) (REQUIRES CITY COUNCIL APPROVAL)

25. From Judith Petrarca, Purchasing Administrator, School Department:

Purchasing Administrator Petrarca, under date of January 3, 2018, requesting approval of Change Order #3 with Sonitrol Security of Rhode Island, sole bidder, for RFP for Monitoring and Maintenance of Electronic Security System-3 Year Contract with 2-One Year Options/Plant Maintenance & Operations-Local, in the amount of $5,083.98 for 2017/2018, needed for additional proposals and invoices, for a revised total amount not to exceed $366,286.96.(LOCAL)

26. Purchasing Administrator Petrarca, under date of January 3, 2018, requesting approval to rescind the award for approval of payment for the School Department/Office of Special Education/Local, with Konica Minolta Business Solutions, U.S.A., Inc., to prep scan and index Special Education records to the existing digitized system, a RFP will be issued for this service.

27. Purchasing Administrator Petrarca, under date of December 28, 2017, requesting approval for the School Department/Federal Programs/Title I to amend the contract with School City, Inc., for RFP for District-Wide Assessment Platform-1 Year with Two-One Year Options/Title I & Title II, in the amount of $870.75, additional money is needed for all expenses for the addition of 253 students to the existing software which provides the District services in the areas of project management, analytics and evaluation, with same terms and conditions of original award, for a revised total amount not to exceed $172,870.75. (Minority Participation is 0%) (TITLE I)

28. Purchasing Administrator Petrarca, requesting approval to award the first option year for RFP for Contract Services for High Quality Civic Education for Middle and High School Students for 2016/2017-1 Year with Two-1 Year Options for Renewal/Title I & Local, to Generation Citizens, in a total amount not to exceed $20,000.00 for the 2017/2018 school year. (Minority Participation is 0%) (TITLE I & LOCAL)

29. Purchasing Administrator Petrarca, under date of January 11, 2018, requesting approval of the School Department/Controller's Office to piggyback the State of Rhode Island Master Price Agreement #308, Blanket Order for goods and services, with Cox Business, to provide internal access for Newcomer Academy, in a total amount $15,000.00.(Minority Participation is 0%) (LOCAL)

B.    OPENING OF BIDS

1. City Internal Auditor:

FINANCIAL IMPACT STUDY OF TAX STABILIZATION AGREEMENTS IN PROVIDENCE.

2. Department of Public Works

ROAD AND SIDEWALK CONSTRUCTION FOR VARIOUS PROJECTS.

3. Department of Public Works:

CONSTRUCTION MANAGEMENT AND INSPECTION FOR VARIOUS PROJECTS.

4. Department of Public Works:

MATERIALS TESTING AND LABORATORY SERVICES FOR VARIOUS PROJECTS.

5. Department of Public Works:

ENGINEERING DESIGN SERVICES FOR VARIOUS PROJECTS.

6. Department of Public Works:

ON-CALL ROAD AND SIDEWALK CONSTRUCTION.

7. Information Technology:

FORMAX PRESSURE SEALERS AND SERVICES.

8. Information Technology:

ONLINE VENUE RESERVATION SYSTEM-3 YEAR CONTRACT.

9. Providence Emergency Management Agency & Office Of Homeland Security:

PROVIDENCE EMERGENCY OPERATIONS CENTER (EOC) WINDOW UPGRADE.

10. School Department:

RFP FOR BEHAVIOR TECHNICIAN BUS ASSISTANTS-3 YEAR CONTRACT/SPECIAL EDUCATION/LOCAL.

11. Department of Public Works:

INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES 2017-2018.

C.    ADVERTISEMENTS

    TO BE OPENED ON MONDAY, FEBRUARY 5, 2018:

DEPARTMENT OF PARKS

HOPKINS PARK ELECTRICAL & NETTING IMPROVEMENTS.

WATERPLACE PARK SITE IMPROVEMENTS.

RIVERSIDE PARK IMPROVEMENTS.

DEPARTMENT OF PUBLIC WORKS

KEY CONTROL SYSTEM.

SCHOOL DEPARTMENT

RFP FOR EDUCATION LEADERSHIP CONSULTANT SERVICES/FEDERAL PROGRAMS- NELLIE MAE GOVERNANCE GRANT.

RFP FOR INSTRUCTIONAL PRODUCTS TO SUPPORT AP MATHEMATICS PATHWAYS ALIGNED TO PSTA/SATs DOMAINS FOR PROVIDENCE CAREER AND TECHNICAL ACADEMY/LOCAL & TITLE I.

RFP FOR COMMUNITY SUPPORT FOR ETHNIC STUDIES COURSES DISTRICT WIDE-FEBRUARY 2018-JUNE 2018/LOCAL.

TO BE OPENED ON TUESDAY, FEBRUARY 20, 2018:

DEPARTMENT OF ART, CULTURE & TOURISM

QUALIFIED SECURITY GUARD COMPANY FOR VARIOUS EVENTS TO WORK WITH THE DEPARTMENT OF ART, CULTURE & TOURISM AND THE PARKS DEPARTMENT AND OTHER CITY DEPARTMENTS THROUGH JUNE 30, 2018.

BARG COMPANY TO CARRY THE FIREWORKS AND ALLOW DETONATION FOR THE CITY OF PROVIDENCE'S INDEPENDENCE DAY CELEBRATION ON WEDNESDAY, JULY 4, 2018, RAIN DATE THURSDAY, JULY 5TH.

FIREWORKS VENDOR TO MANAGE AND DISPLAY A FIREWORKS SHOW FOR THE CITY OF PROVIDENCE'S INDEPENDENCE DAY CELEBRATION ON WEDNESDAY, JULY 4TH, 2018, RAIN DATE THURSDAY, JULY 5TH.

RENTAL COMPANIES TO PROVIDE EQUIPMENT AND SERVICES FOR VARIOUS EVENTS.

DEPARTMENT OF PUBLIC WORKS

CANAL STREET RAILING AND SIDEWALK RECONSTRUCTION.

OFFICE OF ECONOMIC OPPORTUNITY

SUMMER EMPLOYMENT OPPORTUNITIES FOR YOUTH.

WATER SUPPLY BOARD

PERMANENT PAVEMENT RESTORATION WITHIN THE PROVIDENCE WATER SUPPLY BOARD'S DISTRIBUTION SYSTEM. (PRE-BID FEBRUARY 7, 2018 AT 9:30 O'CLOCK AM)

SCHOOL DEPARTMENT

RFP FOR CONTRACT SERVICES FOR ON-SITE PROFESSIONAL DEVELOPMENT FOR FACILITATION OF INSTRUCTIONAL ROUNDS/FEDERAL PROGRAMS-TITLE II.

TO BE OPENED ON MONDAY, MARCH 5, 2018:

DEPARTMENT OF PLANNING AND DEVELOPMENT

RFP FOR CONSULTANT SERVICES FOR DESIGN, ENGINEERING AND POST-DESIGN FOR WOONASQUATUCKET RIVER GREENWAY.

 

PER ORDER THE Board of Contract and Supply

    Mayor Jorge O. Elorza, Chairman

 

 

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The foregoing Committee may seek to enter into Executive Session.

Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.

Click here to view an electronic version of the agenda with supporting documentation

 

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