CITY OF PROVIDENCE: Board of Contract & Supply Meeting Feb. 6
Friday, February 03, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Wendy Nilsson, Superintendent, Department of Parks:
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Dated January 30, 2017, recommending GZA Environmental, Inc., low bidder, for Environmental Consulting Services-Corrective Action Plan, in a total amount not to exceed $27,445.00. (Minority Participation is 0%) (658-658-53500)
2. Dated January 25, 2017, recommending RI Tree & Landscaping LLC, low bidder, for Street Tree Block Pruning, 2017, in a total amount not to exceed $89,883.50. (Minority Participation is 20%) (101-703-53401,$50,000.00; 676-676-53401, $39,883.50)
3. From Michael Borg, Director, Department of Public Works:
Dated January 25, 2017, recommending B & R Landscaping, for Interested Suppliers of Snow/Ice Control Services, in various amounts based on equipment size and accessories. (Minority Participation is 0%) (1-101-510-53011)
4. From Ellen Cynar, Director, Healthy Communities Office:
Dated January 26, 2017, recommending MJ Datacorp, Ltd, second low bidder, for Substance Abuse Prevention Strategic Plan Consultant (while not the apparent low bidder, a review of the bids reveal that it is in the best interest of the City because MJ Datacorp, Ltd. received the highest score as set out in the RFPs bid scoring criteria, which includes a proposal much more responsive to the responsibilities and required qualifications outlined in the RFP and indicates more relevant experience including specific experience with substance abuse prevention strategic planning development and the Strategic Prevention Framework and substance abuse quantitative data analysis), in a total amount not to exceed $28,672.50. (Minority Participation is 100% WBE) (277-277)
5. From Robin Muksian, Director of Administration, Office of the Mayor:
Dated February 1, 2017, recommending Blum, Shapiro, & Company, P.C., low bidder, for Performance and Fiscal Audit of Board and Department of Licensing, in a total amount not to exceed $43,800.00. (Minority Participation is 0%) (265-265)
6. From Brian Hull, Director of Economic Opportunity, Workforce Solutions of Providence/Cranston:
Dated February 1, 2017, recommending The Workplace, low bidder, for One Stop Operator, in a total amount not to exceed $367,775.00 for a 28 month period. (Minority Participation is 0%) (FEDERAL FUNDING)
7. Dated January 26, 2017, recommending Open Doors, second low bidder, for Project Management Services for Prison-Based Employment Center (while not the apparent low bidder, a review of the bids reveal that it is in the best interest of the City because the second lowest bidder's proposal best served the program requirements and goals of the grant and still fell within the budget criteria of the grant), in a total amount not to exceed $95,513.00. (Minority Participation is 0%) (FEDERAL FUNDING)
8. From Ricky Caruolo, General Manager, Water Supply Board:
Dated January 25, 2017, recommending W. Walsh Company, Inc., low bidder, for Replacement/Rehabilitation of Water Mains and Appurtenances, and Associated Permanent Restoration of Streets and Sidewalks, Within the Providence Water Supply Board's Distribution System (PW Project 20171-Contract 1-17), in a total amount not to exceed $5,600,000.00 over 2 years. (Minority Participation is 0%) (848-848-52885)
9. From Judith Petrarca, Purchasing Administrator, School Department:
Dated January 27, 2017, recommending MissionOne Education Staffing Services, LLC, low bidder, for RFP for Contract Services to Maintain a Consistent Pool of Substitute Teacher Assistants/Dedicated Aides in Providence Public Schools-One Year With Two One-Year Options for Renewal/Local, in a total amount not to exceed $412,800.00 for year 1. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
10. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of January 30, 2017, requesting approval of Payment to University of Rhode Island, for 2017 URI Winter Learning Landscape Field Trips, this agreement with URI is in lieu of the annual contract, and will provide a significant savings to the Botanical Center, in a total amount not to exceed $6,800.00. (658-658-53401)
11. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of January 24, 2017, requesting approval of a Change Order No. 1, with Morton Salt, in the amount of $100,000.00, based on the State of Rhode Island Master Price Agreement (MPA 125), for Sodium Chloride 16-17 Winter Season, for a revised total amount not to exceed $350,000.00. (1-101-510-54758)
12. Director of Public Works Borg, under date of January 30, 2017, requesting approval of a contract with J. C. Madigan, Inc., for parts for snow plows for the 2016-2017 Winter Season, in a total amount not to exceed $22,000.00. (1-101-510-54215)
13. From Commissioner Steven M. Pare, Acting Fire Chief, Providence Fire Department:
Acting Chief of Fire Commissioner Pare, under date of January 18, 2017, requesting approval to Piggyback the contract with American Safety Programs & Training, Inc., for Emergency Medical Technician Course, to enable the fire department to run Firefighter I, Firefighter II, and the Hazardous Materials Operations courses, for a total amount not to exceed $60,000.00. (101-303-52600)
14. From Ellen Cynar, Director, Healthy Communities Office:
Director of Healthy Communities Office Cynar, under date of January 18, 2017, requesting approval of a Change Order, with Positive Action, Inc., for training and materials for startup at Esek Hopkins Middle School, in the amount of $7,409.41, to accommodate the following work not originally specified in the contract: additional grant funds were received to expand the work under the original contract, which includes the purchase of additional materials to expand the Positive Action program to an additional school, for a revised total amount not to exceed $47,948.66. (277-277)
15. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of January 30, 2017, requesting approval to Piggyback the State of Rhode Island MPA, with RICOH Americas Corporation, for replacement of 75 copy machines in the 2016/2017 school year, this is a special promotion through RICOH for a further reduction in pricing of 12% less than the current Novation pricing, cost per machine for this project will be 28% less than cost per machine through the State MPA, in a total amount not to exceed $329,925.00. (Minority Participation is 0%) (LOCAL)
16. Purchasing Administrator Petrarca, under date of January 27, 2017, requesting approval of Payment to Teach for America, Inc., for a continuation of an existing partnership between the Providence School Department and Teach for America, to recruit for hard to fill teaching positions, the program recruits college students not otherwise inclined to teach in urban schools, particularly in the sciences and other hard to fill academic areas, the education of these candidates for teaching positions involves intense in-house training and mentoring by the Teach for America initiative at its sole cost, which initiative has enjoyed tremendous success nationwide, in a total amount not to exceed $91,000.00 for the 2016/2017 school year. (Minority Participation is 0%) (LOCAL FUNDING)
17. Purchasing Administrator Petrarca, under date of January 30, 2017, requesting approval to Piggyback the State of Rhode Island MPA-308, for Telecommunications Services, with Lightower Fiber, LLC, to provide internet access to the Asa Messer School building, in a total amount not to exceed $8,400.00. (Minority Participation is 0%) (LOCAL FUNDING)
18. Purchasing Administrator Petrarca, under date of January 19, 2017, requesting approval to Amend the award of September 19, 2016, for Snow Removal and Sanding Services-3Year Contract With Two-1 Year Options/Plant Maintenance & Operations-Local, by changing the name on the award from K. Scott Construction to K. Scott Construction & Disposal, Inc., no additional funding is required. (Minority Participation is 0%)
19. Purchasing Administrator Petrarca, under date of January 20, 2017, requesting approval to Piggyback the award, with The Cooperative Purchasing Network (TCPN), for Art, Classroom, School Supplies and Related Products with School Specialty, Inc., on an as needed basis for the time period from July 1, 2017 through June 30, 2018. (Minority Participation is 0%) (VARIOUS FEDERAL AND LOCAL CODES)
20. Purchasing Administrator Petrarca, under date of January 20, 2017, requesting approval to Piggyback the State of Rhode Island, MPA-105, for the School Department, Public Property and Various City Departments, with WB Mason Company, Inc., for General Office Supplies, School Supplies, Standard Paper and Toner, in a unit price amount for the effective period July 1, 2017-June 30, 2018 as needed in unit pricing. (Minority Participation is 0%) (VARIOUS CODES-SCHOOL DEPARTMENT AND VARIOUS CITY CODES)
21. Purchasing Administrator Petrarca, under date of January 20, 2017, requesting approval for the School Department to take advantage of the program with U.S. Communities for Science/Labware Supplies and Equipment, through Fisher Science Education, U.S. Communities Government Purchasing Alliance (U.S. Communities), a nationwide purchasing cooperative designed to be a procurement resource for local and state government agencies, school districts (K-12), higher education and non-profits, as a registered participant of the program, agencies can access a broad line of competitively solicited contracts which provide quality products, services and solutions, on an as needed basis, from July 1, 2017 through June 30, 2018 for the 2017/2018 school year.
B. OPENING OF BIDS
1. Department of Parks:
JOSLIN PARK PLANTING & SITE IMPROVEMENTS.
2. Department of Parks:
ROGER WILLIAMS PARK BANDSTAND CONCRETE REPAIRS.
3. Department of Public Property:
SANDBLAST AND EPOXY COATING OF FIVE (5) CITY SWIMMING POOLS.
4. Department of Public Property:
MAINTENANCE OF FIVE (5) CITY SWIMMING POOLS.
5. Department of Public Property:
GENERAL UPGRADES TO FIVE (5) CITY SWIMMING POOL FILTER ROOMS.
6. Department of Public Property:
SUPPLY AND INSTALL AUTOMATED CHLORINE FEEDING SYSTEMS TO FIVE (5) CITY SWIMMING POOL FILTER ROOMS.
7. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR STORMWATER MANAGEMENT.
8. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR GIS SEWER MAPPING.
9. Information Technology:
BARRACUDA BACKUP 990-FY 2018.
10. Police Department:
AMMUNITION 2017.
11. Providence Emergency Management Agency & Office Of Homeland Security:
EMERGENCY EVACUATION CHAIRS FOR CITY MUNICIPAL BUILDINGS.
12. Water Supply Board:
PROVIDE ON AN AS NEEDED BASIS ASSISTANCE WITH THE ON-GOING INFRASTRUCTURE REPLACEMENT AND CAPITAL IMPROVEMENT PROGRAM (BLANKET 2016-2019).
13. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON TUESDAY, FEBRUARY 21, 2017:
DEPARTMENT OF PARKS
AQUATIC VEGETATION CONTROL FOR LAKES IN ROGER WILLIAMS PARK.
POLICE DEPARTMENT
WRITTEN POLICE PROMOTIONAL EXAM & AN ORAL INTERVIEW PROCESS FOR THE RANK OF CAPTAIN.
SCHOOL DEPARTMENT
RFP FOR INDEPENDENT EVALUATION SERVICES FOR THE PROVIDENCE SCHOOL DISTRICT PERKINS GRANT/FEDERAL PROGRAMS-CATEGORICAL FUNDS.
RFP FOR PRINTING NEEDS FOR SPECIAL EDUCATION-3 YEAR BID/SPECIAL EDUCATION-LOCAL.
RFP FOR NURSING SERVICES/HEALTH OFFICE/LOCAL.
RFP FOR SECURITY CAMERAS FOR CARL LAURO ELEMENTARY AND ROGER WILLIAMS MIDDLE SCHOOLS/PLANT MAINTENANCE AND OPERATIONS/LOCAL.
RFP FOR AUDIOLOGY SERVICES-3 YEAR CONTRACT/SPECIAL EDUCATION/FEDERAL PROGRAMS/IDEA.
TO BE OPENED ON MONDAY, MARCH 6, 2017:
WATER SUPPLY BOARD
FIELD HILL SOUTH TIMBER HARVESTING SERVICES
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
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