CITY OF PROVIDENCE: Board of Contract & Supply Meeting Feb. 21
Tuesday, February 21, 2017
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Jim Silveria, Chief Information Officer, Information Technology:
Dated February 9, 2017, recommending TBNG Consulting, sole bidder, for Barracuda Backup 990-FY 2018, in a total amount not to exceed $78,057.85 in FY2018. (Minority Participation is 0%) (101-204-52850)
2. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated February 10, 2017, recommending Jurek Brothers, low bidder, for Ammunition 2017, in a total amount not to exceed $74,328.00. (Minority Participation is 0%) (101-302-54810)
3. From Ricky Caruolo, General Manager, Water Supply Board:
Dated February 10, 2017, recommending Liberty Chevrolet, Inc., sole bidder, for Purchase of Three (3) Electric Vehicles, in a total amount not to exceed $115,776.00. (Minority Participation is 0%) (875-875-52879)
4. Dated February 10, 2017, recommending Dewcon, Inc., low bidder, for Replacement/Rehabilitation of Water Mains and Appurtenances and Associated Permanent Restoration of Streets and Sidewalks, Within the Providence Water Supply Board's Distribution System (PW Project 20172-Contract 2-17), in a total amount not to exceed $8,200,000.00 over 2 years. (Minority Participation is 0%) (848-848-52885)
5. From Judith Petrarca, Purchasing Administrator, School Department:
Dated January 31, 2017, recommending the following bidder, for RFP for E-RATE Products and Services-Program Year 20D-BNMT Only, Basic Network Maintenance Services Only, Basic Network Maintenance Services Only, Category 2-19-7/1/2017-6/30/2018/Technology, for a total award application not to exceed $467,500.00 (PPSD Total Local Share Not to Exceed $70,125.00). (Minority Participation is 0%) (FUNDING WILL BE IN THE 2017/18 BUDGET)
Basic Network Maintenance
Custom Computer Specialist Total IC-Basic Network Maintenance
Sole Bid, (Highest Rank 4.35 Yr18)
Total Award $467,500.00
Total Local Share at 85% Discount $70,125.00
6. Dated February 8, 2017, recommending the following bidder, for RFP for E-RATE Cellular Services the State of Rhode Island and Providence Plantations Master Price Agreement (MPA) or General Services Administration Schedule 70 Wireless Services Program Year 20E (07/01/2017)/Technology, for a total award application not to exceed $19,750.00. (Minority Participation is 0%) (FUNDING WILL BE IN THE 2017/2018 BUDGET)
Cellular services and Wireless Internet Access
T-Mobile USA, Lowest Bid, MRC Total $1,125.00; 12-Month Cellular Services Contract: $13,500.00 and based on 75 users at $15.00 per month, Unlimited per user. Additional phones as required at $250.00 per unit up to 25 units, will not exceed $6,250.00
Total Award $19,750.00
COMMUNICATIONS
7. From Cyd McKenna, Chief of Staff, Office of the City Council:
Chief of Staff McKenna, under date of February 15, 2017, requesting approval to piggyback the award for the Providence School Department/Plant Operations & Maintenance/Local-School-a 3 Year Contract from July 1, 2015 to June 30, 2018, with Sonitrol Security of Rhode Island, for upgrades to the Pleasant View Recreation Center, in a total amount not to exceed $32,500.00. (101-102-55980)
8. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of February 10, 2017, requesting approval of a Change Order #2, with D'Ambra Construction, in the amount of $2,747.50, to accommodate the following work not originally specified in the contract: Due to unforeseen damage to the concrete deck of two park bridges, additional concrete repair work was required to complete the paving, all contingencies and allowances were exhausted, for a revised total amount not to exceed $807,408.18.
9. From Alan Sepe, Director of Operations, Department of Public Property:
Director of Operations Sepe, under date of February 15, 2017, requesting approval to Piggyback the State of Rhode Island MPA-419, with Integrated Security, Inc., for Providence City Hall Security Systems Upgrade, in a total amount not to exceed $124,890.00. (101-1801-52940)
10. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:
Acting Chief of Fire Commissioner Pare, under date of February 8, 2017, requesting approval to encumber funds, with Greenwood Emergency Vehicles, they are a sole source manufacturer of fire apparatus in the United States and a true innovator in the field of fire apparatus construction, in a total amount not to exceed $30,000.00. (101-303-54700)
11. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of February 9, 2017, requesting approval to extend the contract with MS Govern, for custom reporting updates and improvements to Govern's Online Tax Payment application, this project will improve the public online view of tax bill details and statements, greatly reducing calls to the Collector's Office, and improving their customer service, the increase is to cover proposed changes in FY2017, in a total amount not to exceed $18,900.00. (101-204-53401)
12. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of February 7, 2017, requesting approval to extend the contract of June 16, 2014, with Stonkus Hydraulics, Inc., for Field Service & Parts for PRV's Relief Valves, Line Valves, Pumps, and Various Appurtenances (Blanket 2014-2017), for an additional two (2) years through June 30, 2019, at no additional cost to the original awarded contract. (Minority Participation is 0%) (848-848-53401, 845-845-53401)
13. General Manager of Water Supply Board Caruolo, under date of February 7, 2017, requesting approval to extend the contract of June 16, 2014, with CorrTech, Inc., these services are required on an as needed basis, for Corrosion Control Services and Maintenance for Pipelines, Storage Tank, and Related Water Appurtenances Project 96199 (Blanket 2014-2017), for an additional two (2) years through June 30, 2019, if deemed to be in Providence Waters best interest, at no additional cost. (Minority Participation is 0%) (848-848-53305, 845-845-53305)
14. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of February 10, 2017, requesting approval of the School Department/Federal Programs/Title II/Immigrant Assistance, to amend the contract of August 9, 2016, for RFP for Refugee and Unaccompanied Youth Family Student Registration & School Based Support-One Year Contract With 2-(1) Year Options/Federal Programs-Title III, with Dorcas International Institute, in the amount of $32,537.64, the additional monies will be used for an expansion of services rendered as stipulated in the original RFP, to meet the needs of the rapidly expanding refugee and unaccompanied youth population, which includes the opening the Newcomer Program at Asa Messer School, for a revised total amount not to exceed $112,085.64. (Minority Participation is 0%) (TITLE III-IMMIGRANT ASSISTANCE (CONTINGENT UPON FUNDING)
15. Purchasing Administrator Petrarca, under date of February 8, 2017, requesting approval to award the first option year to Sir Speedy, for Printing of Graduation Programs-1 Year With Two-1 Year Options/Local, in an amount not to exceed $5,141.27 for printing of graduation programs for the 2016/2017 school year. (Minority Participation 0%) (LOCAL)
16. Purchasing Administrator Petrarca, under date of February 7, 2017, requesting approval of Payment to Rosetta Stone Ltd. (sole vendor), for updated licenses, to provide language acquisition software to assist parents and students with building their English language skills, the licenses will allow the Office of Family Engagement to continue providing English sessions to the District families, the goal is to continue supporting their families by removing barriers of engagement and improving the lines of communications between the school/teachers and families, in a total amount not to exceed $11,230.66. (Minority Participation is 0%) (TITLE I)
17. Purchasing Administrator Petrarca, under date of February 1,2017, requesting approval of Payment for four lease agreements, with Rhode Island College Nazarian Center, the agreements are with Alvarez, Juanita Sanchez, E-Cubed and PCTA High Schools, to be used by the High Schools for rehearsal and graduation exercises in June 2017, in a total amount not to exceed $10,659.50. (Minority Participation is 0%) (10-VARIOUS HIGH SCHOOLS-LOCAL)
18. Purchasing Administrator Petrarca, under date of February 2, 2017, requesting approval of a Budgetary Change Order #2, with Encore Fire Protection, for Service to Sprinkler Systems, Fire Extinguishers, Fire Alarms, Kitchen Suppression Systems and Emergency Repairs 3 Year Contract With One Option Year/Plant Maintenance/Local, in the amount of $15,000.00 for the 2016/2017 school year, to cover the cost of emergencies not covered under the contract, for a total adjusted amount not to exceed $570,631.00 for three years. (Minority Participation is 0%) (LOCAL)
CONTINUED MATTER
19. From Ricky Caruolo, General Manager, Water Supply Board:
Dated January 25, 2017, recommending W. Walsh Company, Inc., low bidder, for Replacement/Rehabilitation of Water Mains and Appurtenances, and Associated Permanent Restoration of Streets and Sidewalks, Within the Providence Water Supply Board's Distribution System (PW Project 20171-Contract 1-17), in a total amount not to exceed $5,600,000.00 over 2 years. (Minority Participation is 0%) (848-848-52885)
B. OPENING OF BIDS
1. Department of Art, Culture & Tourism:
REQUEST FOR PROPOSALS FOR THE PUBLIC ART MASTER PLAN FOR THE CITY.
2. Department of Parks:
AQUATIC VEGETATION CONTROL FOR LAKES IN ROGER WILLIAMS PARK.
3. Department of Parks:
STREET TREE PLANTING, SPRING 2017.
4. Department of Parks:
RAINFOREST BUILDING AT THE ROGER WILLIAMS PARK ZOO.
5. Department of Parks:
JOSLIN PARK PLANTING & SITE IMPROVEMENTS.
6. Department of Parks:
ROGER WILLIAMS PARK BANDSTAND CONCRETE REPAIRS.
7. Department of Planning and Development:
REQUEST FOR PROPOSALS FOR STRUCTURAL ANALYSIS OF THE BOMES THEATER (1017 BROAD STREET).
8. Department of Planning and Development:
REQUEST FOR PROPOSALS FOR A WOONASQUATUCKET CORRIDOR TIF PROJECT PLAN AND FINANCE PLAN.
9. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR STORMWATER MANAGEMENT.
10. Department of Public Works:
CONSULTING ENGINEERING SERVICES FOR GIS SEWER MAPPING.
11. Information Technology:
MUNICIPAL COURT CASE MANAGEMENT SYSTEM.
12. Information Technology:
CUSTOMER FLOW MANAGEMENT SYSTEM.
13. Police Department:
WRITTEN POLICE PROMOTIONAL EXAM & AN ORAL INTERVIEW PROCESS FOR THE RANK OF CAPTAIN.
14. Water Supply Board:
CONSTRUCTION MANAGEMENT SERVICES (BLANKET 2017-2019).
15. Water Supply Board:
PURCHASE A USED SOUND ATTENUATED MULTI-VOLTAGE PORTABLE DIESEL GENERATOR SET.
16. School Department:
RFP FOR INDEPENDENT EVALUATION SERVICES FOR THE PROVIDENCE SCHOOL DISTRICT PERKINS GRANT/FEDERAL PROGRAMS-CATEGORICAL FUNDS.
17. School Department:
RFP FOR PRINTING NEEDS FOR SPECIAL EDUCATION-3 YEAR BID/SPECIAL EDUCATION-LOCAL.
18. School Department:
RFP FOR NURSING SERVICES/HEALTH OFFICE/LOCAL.
19. School Department:
RFP FOR SECURITY CAMERAS FOR CARL LAURO ELEMENTARY AND ROGER WILLIAMS MIDDLE SCHOOLS/PLANT MAINTENANCE AND OPERATIONS/LOCAL.
20. School Department:
RFP FOR AUDIOLOGY SERVICES-3 YEAR CONTRACT/SPECIAL EDUCATION/FEDERAL PROGRAMS/IDEA.
21. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, MARCH 6, 2017:
DEPARTMENT OF PARKS
PEST CONTROL FOR PARKS BUILDINGS.
SCHOOL DEPARTMENT
FORMS MANAGEMENT STRATEGY-3 YEAR CONTRACT/ADMINISTRATION-LOCAL.
RFP FOR MULTI-LINGUAL INTERPRETER/TRANSLATION SERVICES-3 YEAR CONTRACT/SPECIAL ED/FEDERAL PROGRAMS-IDEA & LOCAL.
COURIER SERVICE-BLANKET ORDER-3 YEAR CONTRACT/CONTROLLER'S OFFICE & CENTRAL SUPPLY-LOCAL.
TELEPHONE REPAIR/INSTALLATION SERVICES-BLANKET ORDER-3 YEAR CONTRACT/OFFICE OF TECHNOLOGY-LOCAL.
CROSSING GUARD UNIFORMS-3 YEAR CONTRACT/SUPPORT SERVICES/LOCAL.
TO BE OPENED ON MONDAY MARCH 20, 2017:
DEPARTMENT OF PUBLIC PROPERTY
REPLACEMENT OF FLOOR COVERING IN VARIOUS LOCATIONS AT THE PROVIDENCE PUBLIC SAFETY COMPLEX.
POLICE DEPARTMENT
ONE (1) POLICE K-9 DOG AND ONE (1) POLICE K-9 BOMB & EXPLOSIVE DETECTION DOG.
TO BE OPENED ON MONDAY, APRIL 3, 2017:
DEPARTMENT OF PUBLIC PROPERTY
DUMPSTER & TRASH REMOVAL SERVICES (BLANKET CONTRACT 2017-2019).
STATIONARY, LETTERHEADS, BUSINESS CARDS & ENVELOPES (BLANKET CONTRACT 2017-2019).
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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