CITY OF PROVIDENCE: Board of Contract & Supply Meeting, Dec. 27
Thursday, December 22, 2016
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Wendy Nilsson, Superintendent, Department of Parks:
Dated December 15, 2016, recommending Mandelini LLC dba Subway #39351, sole bidder, for Building Lease of the Snack Bar Located at the Alex and Ani City Center, in a total amount not to exceed $81,600.00 (2 Year Lease) - Revenue Generating. (Minority Participation is 0%) (254-5254-45200)
2. From Michael Borg, Director, Department of Public Works:
Dated December 21, 2016, recommending RNDP, Inc., sole bidder, for Interested Suppliers of Snow/Ice Control Services, in various amounts based on equipment size and accessories. (Minority Participation is 0%) (1-101-510-53011)
3. From Ricky Caruolo, General Manager, Water Supply Board:
Dated December 16, 2016, recommending Stiles Company Inc., high bidder, for Purchase of Water Meter Test Benches (while not the apparent low bidder, a review of the bids reveal that it is in the best interest of City to reject the low bidder because the company does not provide on-site labor to install Indianapolis or Akron test benches), in a total amount not to exceed $76,695.00. (Minority Participation is 0%) (875-875-52825)
4. Dated December 16, 2016, recommending Panel Built Inc., sole bidder, for Purchase of Two (2) Security Guard Booths to be Installed at Providence Water's Purification Plant and Central Operations Facility, in a total amount not to exceed $109,705.00. (Minority Participation is 0%) (848-848-52885)
5. Dated December 16, 2016, recommending Harcros Chemicals Inc., low bidder, for Furnish & Deliver Ascorbic Acid for Use at the PJ Holton Water Purification Plant in Scituate, RI (Blanket 2016-2018), in a total amount not to exceed $38,950.00 over 2 years. (Minority Participation is 0%) (878-878-57090)
6. Dated December 16, 2016, recommending Tools & Equipment Connection Co., Inc., low bidder, for Purchase of One (1) 30,000 LB Post Mohawk Truck Lift and the Relocation of One (1) Mohawk Twin Post Truck Lift to C.O.F., in a total amount not to exceed $29,382.59. (Minority Participation is 0%) (875-875-52825)
7. Dated December 16, 2016, recommending the following low bidders, for Condition Assessment on Drinking Water Transmission and Distribution Mains (Blanket 2016-2019), in a total amount not to exceed $500,000.00 over 3 years. (Minority Participation is 0%) (848-848-53305)
Echologics, LLC
Pure Technologies
NDT Corporation
COMMUNICATIONS
8. From Cyd McKenna, Chief of Staff, Office of the City Council:
Chief of Staff McKenna, under date of December 20, 2016, requesting approval to piggyback the award for RFP for Facilities Management, Custodial, Maintenance and Grounds Service-5 Year Contract/Local, with Aramark Management Services, LP, for upgrades to the Pleasant View Recreation Center, in a total amount not to exceed $60,000.00. (101-102-55980)
9. From Stephanie Fortunato, Interim Director, Department of Art, Culture & Tourism:
Director of Art, Culture, & Tourism Fortunato, requesting approval of awards to the following cultural partners for the Shakespeare EnVerano Project, in May of this year, the Department was awarded a $25,000.00 grant from the National Endowment for the Arts specifically for the Shakespeare En Verano Project, the project will support Art, Culture & Tourism to commission free outdoor public performances of bilingual English-Spanish adaptations of Shakespeare through a creative collaboration between Trinity Repertory Company, The Steel Yard, RI Latino Arts and neighborhood residents, in a total amount not to exceed $33,00.00. (246-00002-17; 101-916-55125; 246-00001-17)
Trinity Repertory Company
The Steel Yard
RI Latino Arts
10. Director of Art, Culture & Tourism Fortunato, under date of December 14, 2016, requesting approval of a final payment to Steer Digital, a sole source provider, for Illuminating Trinity Square project funded by ArtPlace America, they are one of the nation's largest philanthropies dedicated to creative placemaking and has invested $300,000.00 in Providence to further integrate arts and culture into the field of community planning and development, the Department is collaborating with a series of community partners to build capacity and programs at the Southside Cultural Center, one of the collaborations involves Steer Digital whom the Department entered into an agreement with to produce multimedia projects for the Southside Cultural Center, in a total amount not to exceed $16,800.00. ((246-00002-16)
11. From Bonnie Nickerson, Director, Department of Planning and Development:
Director of Planning and Development Nickerson, under date of December 13, 2016, requesting approval of a contract with McMahon Associates, a sole source provider, for Engineering Consultant Services Related to the 6-10 Connector Project, there is an urgent need for these services that were completed over the past several weeks, the City was informed by the Governor that the department needed to have the review and refinement of RIDOT's design proposal for the 6-10 Connector completed within a short two week period leading up to the end of November, due to this urgent timeline, there was not time to issue a full request for proposals, McMahon was chosen based on their high level of experience with similar projects of this nature, and will cover services provided by McMahon during the month of November 2016, in a total amount not to exceed $7,900.00 for the current fiscal year. (101-908-53227)
12. Director of Planning and Development Nickerson, under date of December 19, 2016, notifying the Board of the following contracts awarded in conjunction with the City's Lead Grant since its last submission on October 24, 2016, all qualified bidders were notified of the option to bid and are on the approved state bidding list.
Address Bid Opened Amount Contractor
1299-1301Chalkstone Ave. 10/26/2015 $11,975.00 Spain Environmental
257 Union Avenue 11/04/2016 $6,749.00 Robert's Home Improvement
816 River Avenue 11/14/2016 $7,060.00 Almanzar Construction
26 Trask Street 11/16/2016 $28,950.00 Benitez Contractors
65 Thurston Street 11/16/2016 $20,805.00 Spain Environmental
226 Gray Street 11/29/2016 $28,136.00 Robert's Home Improvement
23 Elmway Street 11/29/2016 $21,050.00 Benitez Contractors
79 Ocean Street 12/16/2016 $12,997.00 Almanzar Construction
146 New York Avenue 12/16/2016 $2,819.00 Smith & Sons Home Imprv.
13. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of December 20, 2016, requesting approval of a contract, with Lenove, Inc., to purchase 125 desktop computers for FY2017, through the Rhode Island Master Price Agreement Contract #345, these computers will replace the thin client environment, which has reached its end of life, and will also simplify the server environment and standardize the end-user devices, in a total amount not to exceed $63,625.00. (101-204-52850)
14. Chief Information Officer Silveria, under date of December 9, 2016, requesting approval of a contract, with Dell, Inc., to purchase equipment and software, through the Rhode Island Master Price Agreement Contract #345, services will be upgraded and replaced in the purchase and include File Server Hosting, Email Hosting and Application Servers, in addition to the hardware purchase of three servers, new Microsoft licenses are required for the server operating systems, email exchange license, and client licenses to allow users to access both email and server resources, in a total amount not to exceed $243,090.05. (101-204-52850)
15. Chief Information Officer Silveria, under date of December 9, 2016, requesting approval of a three year contract, with OSHEAN, to purchase internet access service, through the Rhode Island Master Price Agreement #308, OSHEAN provides the lowest cost and best value service, service will begin in February of 2017 and continue for 36 months, the FY2017 cost of the contract is $7,410.00, for a total amount not to exceed $53,352.00. (101-204-52415)
16. From Commissioner Steven M. Pare, Acting Chief, Providence Fire Department:
Acting Chief of Fire Commissioner Pare, under date of December 8, 2016, requesting approval to continue the contract through the end of fiscal year 2017, with Concentra, for Physical Exams, in a total amount not to exceed $50,000.00. (101-303-51587)
17. From Ismelvin Vargas, Clerk of the Court, Providence Municipal Court:
Clerk of the Court Vargas, under date of December 20, 2016, requesting approval to piggyback the State of Rhode Island MPA #337 WSCA #3091, with RICOH Americas Corporation, to purchase one (1) RICOH MPC3004 Color Copier, in a total amount not to exceed $7,458.00. (101-106-052850)
18. From Colonel Hugh T. Clements, Jr., Providence Police Department:
Chief of Police Clements, under date of December 19, 2016, requesting approval of a contract, with Crash Data Group, Inc., for the purchase of a Bosch Crash Data Retrieval Tool kit (CDR), it is an assistance device used in vehicle crashes that is designed to extract data from vehicles that have been involved in a crash by extracting data from both the vehicle's Event Data Recorder (black box), and from the vehicle's Airbag Control Module, the kit will greatly assist the Department's Traffic Division in investigations into accident reconstructions including those that are department involved, in a total amount not to exceed $9,549.00. (840-840-52250/840-1000-17)
19. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of December 13, 2016, requesting approval to pay Rhode Island Division of Public Utilities, for the annual assessment fee for Fiscal Year 2017, in a total amount not to exceed $302,024.57. (601-130-52120)
20. From Brian Byrnes, Deputy Superintendent of Parks, Department of Parks:
Deputy Superintendent of Parks Byrnes, under date of December 22, 2016, requesting approval to Reject All Bids Received for Joslin Park Planting and Site Improvements, the project came in over budget and value engineering of the bid did not result in an acceptable scope of work, the Department will not be re-advertising at this time, a revised scope of work will be formulated to reduce the overall cost and the project will be re-bid at a later date.
B. OPENING OF BIDS
1. Department of Parks:
RFP FOR PARTNERSHIP SERVICES.
2. Office of the Mayor:
PROVIDENCE NAVIGATION CENTER SERVICE PROVIDER.
3. Office of the Mayor:
SUMMER LEARNING PROGRAM.
4. Water Supply Board:
PURCHASE OF THREE (3) ELECTRIC VEHICLES.
5. Department of Public Works:
INTERESTED SUPPLIERS OF SNOW/ICE CONTROL SERVICES.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, JANUARY 9, 2017:
DEPARTMENT OF ART, CULTURE & TOURISM
FRIDAY NIGHT CONCERT SERIES AT WATERPLACE PARK.
DEPARTMENT OF PARKS
ENVIRONMENTAL CONSULTING SERVICES-CORRECTIVE ACTION PLAN.
DEPARTMENT OF PUBLIC PROPERTY
SALE OF SIX (6) SURPLUS VEHICLES.
DEPARTMENT OF PUBLIC WORKS
TRAFFIC SIGNAL TRUCK LIFT SYSTEM REPAIRS.
PROVIDENCE POLICE DEPARTMENT
PARTS FOR COLT AR 15.
SCHOOL DEPARTMENT
RFP FOR CONTRACT SERVICES TO MAINTAIN A CONSISTENT POOL OF SUBSTITUTE TEACHER ASSISTANTS/DEDICATED AIDES IN PROVIDENCE PUBLIC SCHOOLS-ONE YEAR WITH TWO ONE-YEAR OPTIONS FOR RENEWAL/LOCAL.
TO BE OPENED ON MONDAY JANUARY 23, 2017:
DEPARTMENT OF PARKS
STREET TREE BLOCK PRUNING, 2017.
HEALTHY COMMUNITIES OFFICE
SUBSTANCE ABUSE PREVENTION STRATEGIC PLAN CONSULTANT.
INFORMATION TECHNOLOGY
LEGAL CASE MANAGEMENT SYSTEM.
OFFICE OF THE MAYOR
PERFORMANCE AND FISCAL AUDIT OF BOARD AND DEPARTMENT OF LICENSING.
PROVIDENCE REDEVELOPMENT AGENCY
LANDSCAPING SERVICES.
WATER SUPPLY BOARD
PROVIDE ON AN AS NEEDED BASIS ASSISTANCE WITH THE ON-GOING INFRASTRUCTURE REPLACEMENT AND CAPITAL IMPROVEMENT PROGRAM (BLANKET 2016-2019).
PER ORDER THE Board of Contract and Supply
Mayor Jorge Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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