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CITY OF PROVIDENCE: Board of Contract & Supply Meeting August 7

Friday, August 04, 2017

 

COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS. 

1. From Wendy Nilsson, Superintendent, Department of Parks:

 

Dated August 1, 2017, recommending Gordon Chevrolet DBA Colonial Chevrolet, low bidder, for Purchase of Five (5) Pickup Trucks, in a total amount not to exceed $134,285.00. (Minority Participation is 0%) (101-900-19392:MASTER LEASE)

 

2. Dated July 14, 2017, recommending Lucena Brothers Inc., low bidder, for Aldo Freda Field Improvements, in a total amount not to exceed $75,295.00. (Minority Participation is 0%) (CDBG)

3. Dated July 19, 2017, recommending Yard Works Inc., low bidder, for Summit Avenue Park Playground Improvements, in a total amount not to exceed $54,710.00. (Minority Participation is 0%) (658-658-53100)

4. Dated August 1, 2017, recommending Steven Willand, Inc., low bidder, for Purchase of One (1) High Capacity Mower, in a total amount not to exceed $91,695.00. (Minority Participation is 0%) (101-900-19392:MASTER LEASE)

 

5. From Al Buco, Acting Director of Operations, Department of Public Property:

 

Dated July 26, 2017, recommending Professional Fire & Security, low bidder, for Upgrades to Fire Alarm Systems at Providence City Hall, in a total amount not to exceed $119,500.00. (Minority Participation is 0%) (MASTER LEASE)

 

6. From David Quinn, Tax Assessor, Office of the Assessor:

 

Dated July 31, 2017, recommending Real Estate Research Consultants Inc., sole bidder, for RFP for Tangible Personal Property Revaluation of the Tangible Personal Property Located within the Corporate Limits of Providence, RI, Effective December 31, 2018, in a total amount not to exceed $420,000.00. (Minority Participation is 0%) (101-207-53401-FY 2018 $200,000.00,FY 2019 $220,000.00)

 

7. Dated July 31, 2017, recommending Vision Governmental Solutions Inc., low bidder, RFP for the Full List and Measure Reappraisal of Real Property Located within the Corporate Limits of Providence, RI, Effective December 31, 2018, in a total amount not to exceed $1,234,000.00. (Minority Participation is 0%) (101-207-53401-$250,000.00 FY 2018, $984,000.00 FY 2019) (REQUIRES CITY COUNCIL APPROVAL)

 

8. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:

 

Dated July 20, 2017, recommending Adamson Industries Corporation, second low bidder (low bidder did not meet delivery expectations), for Emergency Equipment Package for Ford Utility Vehicles, in a total amount not to exceed $494,450.00. (Minority Participation is 0%) (392-302-52870/392-0001-18)

 

9. Dated July 20, 2017, recommending Tasca Ford, second low bidder (low bidder did not meet specifications), for Twelve (12) of the Fourteen (14) Ford Inceptor Sedans, in a total amount not to exceed $323,844.00. (Minority Participation is 0%) (392-302-52870/392-0001-18)

 

10. From Ricky Caruolo, General Manager, Water Supply Board:

 

Dated July 28, 2017, recommending Shanix Technology Inc., low bidder, for RFP for Design Build of AV, Presentation and Collaboration Equipment, in a total amount not to exceed $200,000.00. (Minority Participation is 0%) (845-845-52885)

 

11. Dated July 28, 2017, recommending 10Zig Technology, Inc., low bidder, for RFP for Thin Client Computing Equipment, in a total amount not to exceed $45,000.00. (Minority Participation is 0%) (875-875-52850)

 

12. From Judith Petrarca, Purchasing Administrator, School Department:

 

Dated July 27, 2017, recommending the following bidders, for RFP for 2017-2018 Title I Tutoring Services to Eligible Private School Children/Federal Programs-Title I, in a total amount not to exceed $400,000.00. (Minority Participation is 0%) (TITLE I)

 

Alexandre, Jocelyn                              $30.00                                Gately, Heather                    $30.00

Bohan, Jason                                       $30.00                                Greengart, Chary                 $30.00

Claiborne, Christina                            $30.00                                   Hayes, Barbara                   $30.00

Cole, Terri                                             $25.00                                   Kennedy, Lisa                      $35.00

Corey, Joan                                          $30.00                                   LoVetere, Jenifer                 $30.00

DeJesus, Yajaida                                 $30.00                                   Lynch, Margaret 

DiBiasio, Janice                                   $30.00                                   Moye, Edward                     $30.00

Fish, Diana                                            $25.00                                 Potrzeba, Michelle               $30.00

Gallagher, Morgan                              $30.00                                   Santos, April                         $40.00

Thibeault-Guerra, Elisa                      $30.00                                Soucar, Thomas                      $30.00  

Tucker, Mary                                       $30.00

Velasquez, Francisco                          $30.00

Verardo, Anne-Marie                          $30.00

Wiant-Dyer, Elizabeth                        $30.00

Studentnest, Inc.                              $55.00 (1 to 1)                                                                $90.00 (5 to 1)

 

 

COMMUNICATIONS

13. From Wendy Nilsson, Superintendent, Department of Parks:

 

Superintendent of Parks Nilsson, under date of August 1, 2017, requesting approval of Budgetary Change Order #1, with Hi-Way Safety Systems in the amount of $10,322.70, for additional work to revise the lay out of the walking and biking lanes to the Roger Williams Park Greenway project to provide more parking along the greenway, making the new revised contract total amount not to exceed $130,561.70. (385-385-53401)

 

14. From William Bombard, Chief Engineer, Department of Public Works:

 

Chief Engineer Bombard, under date of July 28, 2017, requesting approval of Change Order #2, with RICON Construction, for 2017 Providence Sidewalk Improvements-Contract 1, in the amount of $26,334.07, to add additional funds to repair sidewalks using Ward 4 Neighborhood Infrastructure Funds $20,100.00 and Ward 15 Eagle Square TIF Funds $6,234.07, making the new revised contract amount not to exceed $380,249.07. (101-000-55981;242-900-25575)

 

15. From Michael D. Borg, Director, Department of Public Works:

 

Director of Public Works Borg, under date of July 18, 2017, requesting approval to piggyback the Statewide Pavement Striping Contract, RI Contract No. 2017 CT 001, with Safety Markings, Inc., in a total amount not to exceed $150,000.00. (Minority Participation is 0%) (305-52911)

 

16. Director of Public Works Borg, under date of August 1, 2017, requesting approval of extension of contract with Perma-line Corporation, for Traffic Signs and Materials, for an additional year (specifications allow two year extensions in one year intervals), in a total amount not to exceed $50,000.00. (305-54250)

 

17. From Commissioner Steven Pare, Acting Chief of Fire, Providence Fire Department:

 

Acting Fire Chief Pare, under date of August 1, 2017, requesting approval of Change Order #1, with American Safety Program & Training, Inc., in the amount of $9,330.00, for additional fees for EMT Testing and additional training days, final exam fees were not included in the original pricing, making the revised total amount not to exceed $73,330.00. (101-303-52600)

 

18. Acting Fire Chief Pare, under date of July 26, 2017, requesting approval of Change Order #1, with Fire & Police Selection, Inc., in the amount of $4,000.00, for Entrance Exams for the Providence Fire Fighters, necessary to accommodate the Providence Fire Department with their exam needs, making the revised total amount not to exceed $29,750.00. (101-303-52600)

 

19. Acting Fire Chief Pare, under date of July 27, 2017, requesting approval to piggyback Greater Boston Police Council/Barpern Contract for Municipal Vehicles and Equipment, with Colonial Municipal Group, for the purchase of five (5) 2017 Ford Utility Interceptors, in the amount of $34,404.35 each, for a total amount not to exceed $172,021.75. (FY 2018 MASTER LEASE AGREEMENT)

 

20. From Jim Silveria, Chief Information Officer, Information Technology:

 

Chief Information Officer Silveria, under date of August 1, 2017, requesting approval to piggyback the State Master Price Agreement, MPA #183, to purchase software and services from ESRI GIS Software, to provide software licensing to professional services, for ESRI to design and install the latest versions of ArcGIS and GeoEvent Server Software, provide an application platform for inventory and work order management systems deployed in the Department of Parks, Department of Public Property and Department of Public Works, in a total amount not to exceed $60,000.00. (101-204-53440 FY 2018)

 

21. Chief Information Officer Silveria, under date of August 1, 2017, requesting approval to utilize the State Master Price Agreement with ViewPoint Government Solutions, Inc., to extend the use of the Statewide E-Permitting Software System within the City of Providence, to manage online and in-office permit, license, enforcement and Inspection applications and procedures, in the amount of $90,000.00 FY 2018, $120,000.00 FY 2019, and $150,000.00 FY 2020, for a total contract amount not to exceed $360,000.00 for three years.(101-204-53440)

 

22. Chief Information Officer Silveria, under date of August 1, 2017, requesting approval under the Rhode Island Master Price Agreement Contract #227, to purchase software licenses and support for Microsoft, Adobe, Dashboard Gear, and Symantec Security, with Dell Inc., in a total amount not to exceed $157,000.00. (101-204-53440)

 

23. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:

 

Chief of Police Clements, under date of July 31, 2017, requesting approval of extension of contract with Axon Enterprise Inc., for 250 Taser Training Cartridges, from a two year contract (previously awarded at the July 24, 2017 Board meeting), to a five year contract, in the amount of $29,970.00 per year, for a total amount not to exceed $149,850.00 for five years. (Minority Participation is 0%) (840-840-53500/840-1000-18-FUNDING FOR YEARS 2-5 TBD)

 

24. From Ricky Caruolo, General Manager, Water Supply Board:

 

General Manager of Water Supply Board Caruolo, under date of July 28, 2017, requesting approval of a contract, with Eaton, for battery replacement of the Eaton/Powerware Uninterruptible Power Supply (UPS) system at 25 Dupont Drive, in a total amount not to exceed $14,000.00. (Minority Participation 0%)(601-430-52911)

 

25. General Manager of Water Supply Board Caruolo, under date of July 28, 2017, requesting approval to roll forward the unused balance of $46,500 from the EOS Systems FY2017 award to the current year, in a total amount not to exceed $146,500.00. (Minority Participation 0%)(601-120-53320)

 

26. From Judith Petrarca, Purchasing Administrator, School Department:

 

Purchasing Administrator Petrarca, under date of July 31, 2017, requesting approval for the School Department/Secondary Education/Local to amend the award with Veterans Memorial Auditorium, for the four Lease Agreements with Classical, Hope, Mt. Pleasant and Central High Schools for rehearsals and graduations, in the amount of $7,332.30, needed to pay for the cost of labor provided for these services through the International Alliance of Theatrical Stage Employees (IATSE), the amount can only be supplied after all rehearsals and graduation services have occurred, for a revised total amount not to exceed $28,732.30. (Minority Participation is 0%) (LOCAL)

 

27. Purchasing Administrator Petrarca, under date of July 27, 2017, requesting approval for the School Department/Plant Operations & Maintenance/Local to pay Rhode Island Resource Recovery Corporation, for Waste Disposal (Tipping Fee) at the Central Landfill, at a municipal rate of $39.50 per ton payable on a monthly basis, for a total amount not to exceed $176,195.28. (Minority Participation is 0%) (LOCAL)

 

28. Purchasing Administrator Petrarca, under date of July 18, 2017, requesting approval for the School Department/Federal Programs-Title I to take advantage of the second option year for Consultant Services for the Providence School Department's Comprehensive Assessment Systems-Mathematics and Reading Interim Assessments, with Renaissance Learning Inc., in a total amount not to exceed $230,181.00 with the same terms and conditions as the original award approved on June 1, 2015.(Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)

 

29. Purchasing Administrator Petrarca, under date of July 18, 2017, requesting approval for the School Department/Federal Programs-Title I to pay Tableau Software, Inc., for License and Maintenance Renewals, which addresses a significant gap in Providence's data reporting and visualization capacity, in a total amount not to exceed $6,750.00. (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)

 

30. Purchasing Administrator Petrarca, under date of July 19, 2017, requesting approval for the School Department-Federal Programs-Title I to pay Teaching Strategies, LLC, for License and Renewals and Software, an observation-based assessment system that allows pre-K Teachers throughout the District to gather data to create online portfolios of student work and then generate customizable reports, in a total amount not to exceed $5,820.08. (Minority Participation is 0%) (TITLE I-CONTINGENT UPON FUNDING)

 

31. Purchasing Administrator Petrarca, under date of July 20, 2017, requesting approval for the School Department/Office of the Controller/Local to pay Andrews Technology HMS, Inc., for yearly maintenance and hosting fees for the time clocks located in the District for the 2017/2018 School Year, in a total amount not to exceed $9,217.00 . (Minority Participation is 0%) (LOCAL)

 

32. Purchasing Administrator Petrarca, under date of July 11, 2017, requesting approval for the School Department/Providence Career and Technical Academy/Perkins Grant to pay Sodexo, for the purchase of food and food supplies for the Culinary Arts and Pastry Programs at the Providence Career and Technical Academy for the 2017/2018 School Year, in a total amount not to exceed $50,000.00. (Minority Participation is 0%) (PERKINS & CATEGORICAL FUNDING-CONTINGENT UPON FUNDING)

 

33. Purchasing Administrator Petrarca, under date of July 26, 2017, requesting approval for the School Department/School Lunch Program to pay Sodexo Management Inc., for Food Operations and Food Management, for the yearly renewable 5 year Contract, in the amount of $17,879,172.00 for the third one (1) year renewal commencing on July 1, 2017 and continuing until June 30, 2018 (this program is expected to operate with a surplus of $1,984,162.00). (Minority Participation is 0%) (SCHOOL LUNCH)

 

34. Purchasing Administrator Petrarca, under date of July 28, 2017, requesting approval to reject all bids received on June 26, 2017, for RFP for Supplemental Products to Support AP Pathways Aligned to PSAT/SATS-1 year with a two-1 year Options/Local and Title Funding, the department will not be pursuing this service as this time.

 

CONTINUED MATTER

 

35. From James Lombardi, City Treasurer, Office of the Treasurer:

 

City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)

 

B.      OPENING OF BIDS

 

1. Department of Inspection and Standards:

 

DEMOLITION OF 72 KING STREET, A ONE STORY RED BRICK COMMERCIAL BUILDING.

 

2. Department of Parks:

 

ROGER WILLIAMS PARK TEMPLE TO MUSIC MASONRY REPAIRS.

 

3. Department of Parks:

 

ROGER WILLIAMS PARK CASINO MECHANICAL RENOVATIONS.

 

4. Department of Parks:

 

ROGER WILLIAMS PARK CASINO RENOVATIONS.

 

5. Department of Parks:

 

ROGER WILLIAMS PARK BOATHOUSE RENOVATIONS.

 

6. Department of Parks:

 

ROGER WILLIAMS PARK BETSEY WILLIAMS COTTAGE RENOVATIONS.

 

7. Department of Parks:

 

PURCHASE OF ONE (1) TRACTOR WITH ATTACHMENTS.

 

8. Department of Planning and Development:

 

UPDATE AND UPGRADES TO THE BOYS AND GIRLS BATHROOMS, FEDERAL HILL HOUSE, 9 COURTLAND STREET, PROVIDENCE, RI 02909.

 

9. Department of Planning and Development:

 

CONSULTANT SERVICES FOR WOONASQUATUCKET RIVER GREENWAY SEPARATED BICYCLE AND PEDESTRIAN FACILITY.

 

10. Department of Planning and Development:

 

CONSULTANT SERVICES FOR SAN SOUCI DRIVE SEPARATED BICYCLE AND PEDESTRIAN FACILITY AND WOONASQUATUCKET GATEWAY.

 

11. Department of Public Works:

 

STEEL BEAM GUARDRAILS AND RAILING REPAIRS-ON CALL SERVICES.

 

12. Providence Fire Department:

 

PROTECTIVE JACKETS AND PANTS FOR STRUCTURAL FIRE FIGHTING.

 

13. Providence Fire Department:

 

ULTRASENSE EC NITRILE GLOVES.

 

14. Healthy Communities Office:

 

SUBSTANCE ABUSE PREVENTION CONSULTANT

 

15. Providence Police Department:

 

EMERGENCY VETERINARY SERVICES.

 

16. School Department:

 

RFP FOR SOCIAL AND EMOTIONAL LEARNING (SEL)/SCHOOL BASED MENTAL HEALTH COLLABORATION PROJECT FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL FUNDING.

 

17. School Department:

 

ENVIRONMENTAL SERVICES CONTRACTOR-2 YEAR CONTRACT WITH 1 OPTION YEAR-PLANT MAINTENANCE AND OPERATIONS.

 

C.      ADVERTISEMENTS

 

          TO BE OPENED ON MONDAY, AUGUST 21, 2017:

 

 

DEPARTMENT OF PUBLIC WORKS

 

2017 PROVIDENCE SIDEWALK IMPROVEMENTS - CONTRACT 2.

 

 

 

PAVEMENT AND SIDEWALK MANAGEMENT PROGRAM.

 

 

 PORTLAND CEMENT CONCRETE (BLANKET CONTRACT 2017-2018).

 

 

DEPARTMENT OF RECREATION

 

THREE (3) FULL SIZE 1 TON FIFTEEN (15) PASSENGER CHEVROLET 3500 VANS.

 

 

INFORMATION TECHNOLOGY

 

FORTIGATE 900D SUPPORT - THREE YEAR CONTRACT.

 

 

 

OFFICE OF THE MAYOR

 

"ALL IN" EDUCATION EQUALITY FACILITATORS.

 

 

SCHOOL DEPARTMENT

 

RFP FOR DIAGNOSTIC ASSESSMENTS FOR READING AND/OR MATHEMATICS FOR DELSESTO MIDDLE SCHOOL ONE-YEAR WITH TWO-ONE YEAR OPTIONS/PROVIDENCE SCHOOL DEPARTMENT/FEDERAL PROGRAMS-TITLE I.

 

          TO BE OPENED ON TUESDAY, SEPTEMBER 5, 2017:

 

 

DEPARTMENT OF PARKS 

 

STREET TREE PLANTING FALL 2017.

 

 

PROVIDENCE FIRE DEPARTMENT

 

ON-SITE CALIBRATION AND MAINTENANCE OF GAS DETECTION METERS, THREE (3) YEAR CONTRACT.

 

 

 

 

            PER ORDER THE Board of Contract and Supply

            Mayor Jorge O. Elorza, Chairman

 

 

 

 

The foregoing Committee may seek to enter into Executive Session.

Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.

 

Click here to view an electronic version of the agenda with supporting documentation

 

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