CITY OF PROVIDENCE: Board of Contract & Supply Meeting August 22
Monday, August 22, 2016
A. COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Russell Knight, Director, Department of Public Works:
Dated August 12, 2016, recommending Cosco, Inc., low bidder, for Steel Beam Guardrails & Railing Repair On Call Services, in various unit prices, in a total amount not to exceed $10,000.00. (Minority Participation is 0%) (101-508-52886)
2. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated August 12, 2016, recommending the following bidders, for Non-Emergency Veterinary Services for Providence Animal Control (each bidder bid on partial of the items and combined can provide the items/services needed), in a total amount not to exceed $20,000.00. (Minority Participation is 0%) (101-302-54105)
Dr. Patricia Burke, DVM
Tracy A Carreiro
3. From Ricky Caruolo, General Manager, Water Supply Board:
Dated August 12, 2016, recommending Univar USA Inc., low bidder, for Furnish & Deliver Quicklime for Use at the PJ Holton Purification Plant in Scituate, RI (Blanket 2016-2018), in a total amount not to exceed $650,000.00 over two years. (Minority Participation is 0%) (878-878-57060)
4. Dated August 12, 2016, recommending Chemical Containers, Inc., low bidder, for Purchase of One (1) Turbo Turf DHE-Skid Type Turf Sprayer, in a total amount not to exceed $5,324.88. (Minority Participation is 0%) (875-875-52261)
5. From Judith Petrarca, Purchasing Administrator, School Department:
Dated August 15, 2016, recommending Agile Mind Educational Holdings, Inc., low bidder, for RFP for Contract Services for a Mathematics Formative Assessment System for Grades 6-HS/Federal-Title I, in a total amount not to exceed $126,500.00. (Minority Participation is 0%) (FEDERAL-TITLE I, CONTINGENT UPON FUNDING)
6. Dated August 11, 2016, recommending FedEx Office, low bidder, for RFP for Printing, Binding and Shipping of Elementary Math Materials/Federal Programs-Title I, in a total amount not to exceed $20,989.54 (Option B). (Minority Participation is 0%) (FEDERAL-TITLE I & LOCAL, CONTINGENT UPON FUNDING)
COMMUNICATIONS
7. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of August 16, 2016, requesting approval of a Change Order #1, with R & P Construction & Demolition, for Roger Williams Park Carriage House Building/Warehouse Damaged by Fire, in the amount of $800.00, in order to remove two additional loads of concrete and a 40 yard container, this additional concrete and disposal was not visible or included in the bid, in a total amount not to exceed $10,590.00. (658-658-52886)
8. Superintendent of Parks Nilsson, under date of August 16, 2016, requesting approval to engage Gilbane, for Construction Manager at Risk building services to reconstruct the Carriage House building and build a new warehouse building to replace the structures damaged from a fire at Roger Williams Park, this work will be paid for with the proceeds from the insurance settlement from Travelers Insurance and as negotiated by the City.
9. From William Bombard, Chief Engineer, Traffic Engineering:
Director of Traffic Engineering Bombard, under date of August 16, 2016, requesting approval to piggyback the State of Rhode Island Blanket Purchase Agreement Award No. 3453651, with Ocean State Signal Company, this company has worked with the City of Providence for numerous years and is the regional supplier for Eagle brand equipment, used in the City's traffic signals, in a total amount not to exceed $50,000.00. (101-305-52905)
10. From Russell Knight, Director, Department of Public Works:
Director of Public Works Knight, under date of August 16, 2016, requesting approval of a Change Order #3, with Cardi Corporation, for Downtown Providence Traffic Circulation Improvements Phase 3, in the amount of $8,512.00, for extra flag person costs incurred while paving Exchange Terrace, for a revised total amount not to exceed $6,763,568.85. (ROAD BOND)
11. Director of Public Works Knight, under date of August 5, 2016, requesting approval of an encumbrance with Oliver Barrett Millwright Company, low bidder of emergency bids received for identifying and performing repairs to the hurricane barrier gates, and the only bidder located in the City of Providence, for Millwright Parts and Manufacturing Services for the hurricane barrier street gates, in a total amount not to exceed $15,000.00.(1-101-508-52886)
12. Director of Public Works Knight, under date of August 11, 2016, requesting approval of a Change Order #1, with Rain for Rent, in the amount of $14,000.00, to provide emergency bypass pumping services on Charles Street, for a total amount not to exceed $35,507.00. (1-101-508-52886)
13. From Commissioner Steven M. Pare, Commissioner, Providence Fire Department:
Acting Chief of Fire Commissioner Pare, under date of August 4, 2016, requesting approval to piggyback the Police Department’s award of June 27, 2016, with JTO AAMCO Transmission, for services for rebuilt transmissions and parts, in a total amount not to exceed $17,000.00. (101-303-54700)
14. Acting Chief of Fire Commissioner Pare, under date of August 17, 2016, requesting approval to purchase a rescue, from Greenwood Emergency Vehicles, the rescue is a trade in from a small volunteer fire department in Massachusetts, and also has a stretcher included, for a total amount not to exceed $18,000.00. (101-303-54700)
15. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of August 11, 2016, requesting approval for a one-year extension of the three-year contract awarded on May 20, 2013, with TBNG Consulting, for Barracuda Backup Server Support, to manage all file, email, server and database backups, both onsite and replicated offsite into FY2017, in a total amount not to exceed $8,975.00. (101-204-52040)
16. From Brian Hull, Executive Director, Workforce Solutions of Providence/Cranston:
Executive Director of Workforce Solutions of Providence/Cranston Hull, under date of August 10, 2016, requesting approval of Ratification of Workforce Investment Opportunity Act (WIOA), WIOA programs are federally funded and funds are allocated to the Workforce Solutions of Providence/Cranston through the State of Rhode Island, Department of Labor & Training (DLT), grants are awarded to contractors through a request for proposal, and awarded through a competitive process voted for approval by the Providence/Cranston Workforce Development Board, in accordance with the Workforce Investment Opportunity Act, this board awarded the following programs grant money based on performance and availability of funds at the meeting of June 7, 2016, in a total amount not to exceed $598,454.37.
Comprehensive Community Action (CCAP) $519,344.68
Boys & Girls Clubs $ 79,109.69
Total $598,454.37
17. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager of Water Supply Board Caruolo, under date of August 1, 2016, requesting approval of a six month extension, to end June 30, 2017, with Raftelis Financial Consultants, Inc., to provide financial services relating to filings for rate increases that are made with the Public Utilities Commission, this extension will allow Providence Water to complete the rate filing that is currently on file with the PUC and that is expected to be finalized by mid-February 2017, at no additional cost. (Minority Participation is 0%) (601-130-53227)
18. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of August 3, 2016, requesting approval to amend the award of May 19, 2014 with a Budgetary Change Order #1, with Mega Logistics, for Courier Service-3 Year Contract/Controller's and Central Supply-Local, in the amount of $3,083.19, to pay invoices for the balance of the school year, for a total adjusted amount not to exceed $48,083.19 for the 2015/2016 school year. (Minority Participation is 0%) (LOCAL)
19. Purchasing Administrator Petrarca, under date of August 10, 2016, requesting approval of the School Department/Classical High School/Local, to pay Acme Bookbinding Company, for rebinding of textbooks, this service saves money in that the District then does not have to purchase new textbooks, but can repair existing ones, in a total amount not to exceed $6,007.83 for the 2016/2017 school year. (Minority Participation is 0%) (LOCAL FUNDS)
20. Purchasing Administrator Petrarca, under date of August 10, 2016, requesting approval of a Budgetary Change Order #1, with Madison Security Group, Inc., for RFP for Security Guard Services 3-Year Blanket, in the amount of $1,068.76, to supply security for PPSD Registration Center for August 20-September 9, for a total adjusted amount not to exceed $86,068.76 for the 2016/2017 school year. (Minority Participation is 0%) (LOCAL)
21. Purchasing Administrator Petrarca, under date of August 11, 2016, requesting approval to enter into a contract with Rhode Island College-Upward Bound Program, this program is designed to generate in low-income, potential first generation college students, the skills and motivation necessary to complete high school and to enter and graduate from a program of post-secondary education, the three high school targeted for Upward Bound services are Central, Hope and Mount Pleasant, this service was approved through the City Council on September 23, 2013, Resolution #29, in a total amount not to exceed $43,084.00. (Minority Participation is 0%) (VARIOUS LOCATIONS-TITLE I, CONTINGENT UPON FUNDING)
22. Purchasing Administrator Petrarca, under date of August 11, 2016, requesting approval for the School Department/Federal Programs/SIG A & Title I, to take advantage of the first option year, with Providence After School Alliance, for RFP for Consultant Services for the Preparation, Planning and Implementation of a Middle School Summer STEM Experimental Learning Program for the Summer of 2015 and Option Year 2016 and 2017/Federal Programs-SIG A & Title I, with the same terms and conditions as approved in the original contract of February 23, 2015, in a total amount not to exceed $432,000.00 for 2016/2017. (SIG A & TITLE I, CONTINGENT UPON FUNDING)
23. Purchasing Administrator Petrarca, under date of August 11, 2016, requesting approval for the School Department/Federal Programs/SIG A & Title I, to take advantage of the first option year, with VIPS Inspiring Minds, for RFP for Summer Kindergarten Readiness Program for Incoming K Students for the Summer of 2015 and Option Years 2016 and 2017/Federal Programs-SIG A & Title I, with the same terms and conditions as approved in the original contract of June 18, 2015, for a total amount not to exceed $70,000.00 for 2016-2017. (SIG A & TITLE I, CONTINGENT UPON FUNDING)
24. Purchasing Administrator Petrarca, under date of August 12, 2016, requesting approval of a Budgetary Change Order #1, with Sodexo, to Purchase Serving Equipment, a Walk-In Refrigerator and Freezer with Shelves and Refurbish the Food Prep and Dining Area for Classical High School, in the amount of $56,540.00, additional money is needed due to the fact that when the athletic complex was renovated, the lights for the field were added to the kitchen's electrical panel and now the school does not have enough power for the new refrigeration equipment, a new transformer must be added in the basement with a new line running to the kitchen, since Sodexo is the current food service provider for the District, the School Department is able to take advantage of their corporate buying pricing for this project, for a revised total amount not to exceed $455,060.32. (Minority Participation is 0%) (FOOD SERVICE ACCOUNT)
25. Purchasing Administrator Petrarca, under date of August 12, 2016, requesting approval to amend the award of July 25, 2016 by adding a Budgetary Change Order #2, with Otis Elevator Company, for Elevator/Escalator Maintenance and Repair-Department of Public Property, in the amount of $16,026.89, to cover repairs to elevators at Alfred Lima Elementary School, for a revised overall total not to exceed $354,826.89 and a revised total amount for the School Department not to exceed $266,842.89 for 36 months. (Minority Participation is 0%) (LOCAL)
26. Purchasing Administrator Petrarca, under date of August 11, 2016, requesting approval for the School Department/Federal Programs/SIG A & Title I, to take advantage of the second option year, with YMCA of Greater Providence, for RFP for Academically Enriched Out-of School Time Services for Providence Full Service Community Students and Families Multi Year RFP for Academic Year 2014-2015 (7 Months) With 2 Optional 12 Month Extensions/Federal Programs-SIG A & Title I, with the same terms and conditions as approved in the original contract of January 12, 2015, in a total amount not to exceed $132,000.00 for 2016-2017. (SIG A & TITLE I, CONTINGENT UPON FUNDING)
27. Purchasing Administrator Petrarca, under date of August 15, 201, requesting approval to amend the award of January 25, 2016, with Imagine Learning, for School Department/Federal Programs/Title III-Immigrant Assistance, in the amount of $69,500.00, for 240 additional Imagine Learning annual licenses at $150.00 each, 150 additional Imagine Learning & Imagine Learning Espanol (English/Spanish bundles) as $200.00 each, installation service for the additional 150 English/Spanish bundles and 2 additional days of related PD at $1,000.00, the licenses are needed in support of newly arrived English learners and the influx of new students who are refugees from Syria and the Congo, the English/Spanish bundle licenses are needed to support recent arrival of Spanish speaking English language learners, the program provides native language support in 14 languages, for a revised total amount not to exceed $129,500.00. (Minority Participation is 0%) (TITLE III-IMMIGRANT ASSISTANCE)
28. Purchasing Administrator Petrarca, under date of August 5, 2016, requesting approval to Rescind the Award of April 4, 2016, with Anthony J. Alario, MD, for RFP for Pediatric Physician/Consultant-3 Year Contract-Local, the department will be issuing a new RFP for this service.
29. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of August 17, 2016, requesting approval to Reject All Bids Received for Fencing and Planting Improvements-Bell Street Park, the bids obtained on July 25, 2016 were determined to be unbalanced, the project will be re-advertised.
30. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of August 3, 2016, requesting approval to Reject All Bids Received for RFP for Professional Development Support Targeted to Restorative Practices and Supporting Schools in Culturally Relevant Pedagogy in Middle School/Federal Programs-Title I, the department will not be purchasing this service at this time.
31. Purchasing Administrator Petrarca, under date of August 3, 2016, requesting approval to Reject All Bids Received for RFP for Professional Development-Culturally Responsive Teaching and Curriculum for K-12-Local, the department will not be purchasing this service at this time.
B. OPENING OF BIDS
1. Department of Inspection and Standards:
REAL ESTATE TITLE ABSTRACT RESEARCH.
2. Department of Parks:
WANSKUCK HOUSE ROOF REPLACEMENT.
3. Department of Parks:
STREET TREE PLANTING, FALL 2016.
4. Department of Public Works:
SALE OF SAND/SALT FOR ICE CONTROL.
5. Department of Public Works:
SALT STOCKPILE COVERS.
6. Department of Public Works:
PURCHASE INLET STONES.
7. Department of Recreation:
SPORTS EQUIPMENT AND APPAREL.
8. Department of Recreation:
AWARDS AND TROPHY NEEDS FOR 2016.
9. Providence Police Department:
EMERGENCY VETERINARY SERVICES FOR PROVIDENCE ANIMAL CONTROL.
10. Providence Police Department:
LEASING OF FIVE (5) 2016 OR 2017 FLHP BLACK HARLEY-DAVIDSON ROAD KING POLICE MOTORCYCLES.
11. Providence Police Department:
TWO (2) POLICE K-9 DOGS.
12. Water Supply Board:
PROVIDE SERVICES TO REPAIR/REPLACE METERING OR WATER PUMPS AT PROVIDENCE WATER'S PHILIP J. HOLTON WATER PURIFICATION PLANT AND RELATED REMOTE STATIONS (BLANKET 2016-2019).
13. Water Supply Board:
BARDEN TIMBER HARVESTING SERVICES (PRE-BID FRIDAY, JULY 28, 2016).
14. School Department:
RFP FOR CONTRACT SERVICES FOR HIGH QUALITY CIVIC EDUCATION FOR MIDDLE AND HIGH SCHOOL STUDENTS FOR 2016/2017 WITH TWO-1 YEAR OPTIONS FOR RENEWAL/FEDERAL PROGRAMS/TITLE I & LOCAL.
C. ADVERTISEMENTS
TO BE OPENED ON TUESDAY, SEPTEMBER 6, 2016:
DEPARTMENT OF INSPECTION AND STANDARDS
BOARD AND CLEAN SERVICES.
DEPARTMENT OF PARKS
FENCING AND PLANTING IMPROVEMENTS-BELL STREET PARK.
RE-BID ROGER WILLIAMS PARK SIGNAGE PROJECT.
WORKFORCE SOLUTIONS OF PROVIDENCE/CRANSTON
CONTRACTOR TO PROVIDE PROJECT MANAGEMENT SERVICES FOR A PRISON-BASED EMPLOYMENT CENTER.
SCHOOL DEPARTMENT
RE-BID PEDIATRIC PHYSICIAN/CONSULTANT-3 YEAR CONTRACT-LOCAL.
RFP FOR SUPPLEMENTAL ENGLISH LANGUAGE LEARNERS (ELL) DATA MANAGEMENT SYSTEM 1 YEAR CONTRACT WITH 2 ONE YEAR OPTIONS FOR RENEWAL/FEDERAL PROGRAMS-TITLE III.
RFP AT ACE HIGH SCHOOL FOR CLASSROOM EMBEDDED TEACHER PROFESSIONAL DEVELOPMENT IN MATHEMATICS & SCIENCE/FEDERAL PROGRAMS-TITLE I.
TO BE OPENED ON MONDAY, SEPTEMBER 19, 2016:
WATER SUPPLY BOARD
PURCHASE OF TWO (2) MEDIUM DUTY 4 X 4 UTILITY VEHICLES.
PLANT PARTS AND SERVICES (BLANKET 2016-2019).
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
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