CITY OF PROVIDENCE: Board of Contract & Supply Meeting, April 3
Friday, March 31, 2017
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Stephanie Fortunato, Interim Director, Department of Art, Culture & Tourism:
Dated March 30, 2017, recommending Via Partnership, LLP, fourth lowest bidder (while not the apparent low bidder, it is in the best interest of the city) for Proposals for the Public Art Master Plan for the City, in a total amount not to exceed $49,950.00. (Minority Participation is 0%) (CONTRACTUAL SERVICES)
2. Dated March 23, 2017, recommending Christopher Johnson, low bidder, for Cultural Asset Mapping for Cranston Street Armory Animated by Art, in a total amount not to exceed $7,500.00.(Minority Participation is 100%) (246-00007-17)
3. From Michael Borg, Director, Department of Public Works:
Dated March 29, 2017, recommending The Park Catalog, low bidder, for Trash Containers, in a total amount not to exceed $18,433.50. (Minority Participation is 0%) (COUNCIL FUNDS-WARD 15)
4. From William Bombard, Chief Engineer, Department of Public Works:
Dated March 27, 2017, recommending Insituform Technologies, LLC, low bidder, for Installation of Cured in Place Pipe Liner, in a total amount not to exceed $67,000.00. (Minority Participation is 0%) (101-508-52886)
5. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated March 24, 2017, recommending Rhode Island K-9 Academy, Inc., sole bidder, for One (1) Police K-9 Dog and One (1) Police K-9 Bomb & Explosive Detection Dog, in a total amount not to exceed $16,000.00. (Minority Participation is 0%) (839-839-52250)
6. From Ricky Caruolo, General Manager, Water Supply Board:
Dated March 23, 2017, recommending Miller Firewood Logging, high bidder, for Field Hill South Timber Harvesting Service, in a total amount not to exceed $30,001.00 Payable to Providence Water. (Minority Participation is 0%) (601-4-01614-1990)
7. From Judith Petrarca, Purchasing Administrator, School Department:
Dated March 27, 2017, recommending Glass House, LLC, sole bidder, for RFP for General Construction Greenhouse Supplies/Federal Programs-Champlin Grant, in a total amount not to exceed $47,793.00. (Minority Participation is 0%) (CHAMPLIN FOUNDATION GRANT)
8. Dated March 27, 2017, recommending Shanix Technology, low bidder, for RFP for Stage Rigging & Sound Production for the Auditorium for Mt. Pleasant High School/Federal Programs-Champlin Foundation Grant, in a total amount not to exceed $40,229.52. (Minority Participation is 0%) (CHAMPLIN FOUNDATION GRANT)
9. Dated March 21, 2017, recommending Regine Printing Co., Inc., low bidder, for RFP for Printing Needs for Special Education-3 Year Bid/Special Education-Local, in a total amount not to exceed $56,000.00 per year for 3 years. (Minority Participation is 0%) (LOCAL)
10. Dated March 22, 2017, recommending RI Uniform & Supply, low bidder, for Crossing Guard Uniforms-3 Year Contract/Support Services/Local, in a total amount not to exceed $45,000.00 per year for 3 years. (Minority Participation is 0%) (LOCAL)
11. Dated March 21, 2017, recommending Regine Printing Co., low bidder, for Forms Management Strategy-3 Year Contract/General Administration, in a total amount not to exceed $45,000.00 for 3 years. (Minority Participation is 0%) (LOCAL)
12. Dated March 27, 2017, recommending Rhode Island Ready Mix, LLC, low bidder, for General Construction Concrete/Federal Programs-Champlin Grant, in a total amount not to exceed $6,463.50. (Minority Participation is 0%) (CHAMPLIN FOUNDATION GRANT)
COMMUNICATIONS
13. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of March 28, 2017, requesting approval of Change Order #3, with D'Ambra Construction, for Roadway Improvements at Roger Williams Park, approved on May 2, 2016, in the amount of $86,178.00, needed to accommodate work not originally specified in the contract, for a new adjusted total amount not to exceed $893,586.18.
14. Superintendent of Parks Nilsson, under date of March 23, 2017, requesting approval to engage Brewster Thornton Group Architects, for Engineering and Project Supervision for the Concrete Repairs at the Roger Williams Park Bandstand, in a total amount not to exceed $6,281.00. (RIDEM)
15. Superintendent of Parks Nilsson, under date of March 30, 2016, requesting approval of Change Order #1 with Red Wing Brands of America, Inc., for Work Boots, approved on November 14, 2016, in the amount of $5,000.00, needed to purchase work boots for Parks union employees, making the new total amount not to exceed $25,000.00. (Parks Department will utilize the remaining funds on the Public Works purchase order) (Minority Participation is 0%) (658-658-53500)
16. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of March 24, 2017, requesting approval of Change Order, with David G. Trott, sole bidder, for Shoeing of Nine (9) Police Horses, approved on June 27, 2016, in the amount of $6,000.00, the department underestimated the costs needed for FY 2017, for a new total amount not to exceed $13,000.00. (101-302-54120)
17. From Alan Sepe, Director of Operations, Department of Public Property:
Director of Operations Sepe, under date of March 28, 2017, requesting approval of payment to Trask Petroleum Equipment Company, for Emergency work related to gas and diesel tanks at Public Works Garage, in response to a notice by DEM, for a total amount not to exceed $7,763.84. (101-1801-52940)
18. From William Bombard, Chief Engineer, Department of Public Works:
Chief Engineer Bombard, under date of March 23, 2017, requesting approval of a Change Order # 1, with RP Iannuccillo & Sons, for Emergency Repairs to the Charles Street Sewer, in the amount of $60,521.10, for additional cleaning and inspection of the existing sewer in the amount of $19,121.32; additional material needed for backfilling the excavation of the pipe repair in the amount of $7,558.00; additional charges due to a needed design change for the proposed liner in the amount of $18,317.78 and needed repairs adjacent to the location of the sewer failure in the amount of $15,524.00, for a total new adjusted amount not to exceed $463,021.10. (101-508-52886)
19. City Engineer Bombard, under date of March 22, 2017, requesting approval to formally award Odeh Engineers, under the State MPA No. 494, for Emergency Inspection and Repairs to Salt Storage Facility located at 60 Earnest Street, part of the Highway Division building, through the direction of the Department of Public Property, in a total amount not to exceed $56,500.00. (101-508-52886)
20. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of March 13, 2017, requesting approval of Change Order # 1 with CUES, for Traffic Signal Truck Lift System Repair, approved on January 23, 2017, in the amount of $2,427.41, needed for additional repairs to the truck and lift system observed by the vendor, making the new total amount not exceed $7,939.92. (Minority Participation is 0%) (515-52912)
21. Director of Public Works Borg, under date of March 13, 2017, requesting approval of Change Order No. 2, with ten consulting firms, approved on May 6, 2013, for Construction Management and Inspection Services, needed for additional services for the Construction Management and Inspection of Sidewalk Repair in Ward 15, in the amount of $11,000.00, making the revised total amount not to exceed $3,111,000.00. (CITY COUNCIL NEIGHBORHOOD REINVESTMENT PROJECTS)
22. Director of Public Works Borg, under date of March 13, 2017, requesting approval of Change Order #2 with Briggs Engineering, for Materials Testing Laboratory Services, approved on May 6, 2013, in the amount of $400.00 dollars, additional services for material testing of sidewalk repairs in Ward 15, for a new total contract amount not to exceed $540,400.00. (CITY COUNCIL NEIGHBORHOOD REINVESTMENT PROJECTS)
23. From Ricky Caruolo, General Manager, Water Supply Board:
General Manager Caruolo, requesting approval to extend the contract for Full Service Public Relations Agency Assistance for Internal/External Communications (Blanket 2014-2017), with DK Communications, at no additional cost to the original award approved on September 8, 2014. (Minority Participation is 0%)(PROVIDENCE WATER GENERAL FUND)
24. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of March 22, 2017, requesting approval to use sole vendors at their published price listed, for Textbooks and related Supplemental Materials, on an as needed basis, in a total amount not to exceed $485,000.00 for the 2017/2018 school year. (Minority Participation is 0%) (LOCAL FUNDING AND FEDERAL FUNDS)
25. Purchasing Administrator Petrarca, under date of March 27, 2017, requesting approval for the Providence School Department/Title I & SIG A to enter into a Contract with Providence Children & Youth Cabinet at Brown University, to support the implementation of the Evidence Based-Program, Positive Action, that supports social and emotional well-being, Brown will be leveraging funds to be combined with funding from the Providence School Department to complete some services, in a total amount not to exceed $25,080.00. (Minority Participation is 0%) (16/17 SIG A & TITLE I)
26. Purchasing Administrator Petrarca, under date of March 27, 2017, requesting approval to extend award with Jennifer Quigley Harris, for RFP for Wellness Coordinator-Two Year Proposal/School Nutrition Fund-Local, for the 2016/2017 school year in a total not to exceed $14,625.00, extending the award from April 3, 2017 through June 30, 2017 to allow time for a new RFP to be written, for a revised total amount not to exceed $64,625.00. (Minority Participation is 0%) (LOCAL)
27. Purchasing Administrator Petrarca, under date of March 15, 2017, requesting approval to continue the contract with Arcadis, previously known as LFR Levine Fricke, for Monthly Monitoring Services of the Air Quality, at a cost not to exceed $3,416.67 per month and Diamond Technical Service, sole vendor, for monthly Calibration of LEL Sensors, in an amount not to exceed $1,468.00 per month, approval for an additional $10,000.00 is needed for repair or replacement of sensors and $10,000.00 for charcoal filter replacement for the 2017/2018 school year for a combined total amount not to exceed $68,616.00. (Minority Participation is 0%) (LOCAL)
28. Purchasing Administrator Petrarca, under date of March 22, 2017, requesting approval to piggyback the award with The Cooperative Purchasing Network (TCPN), for Healthcare/Science Supplies for Instruction and Demonstration & Related Services with School Health Corporation, for spot vision screener with 5 year warranty, carry case, printer with built in router and 1st year medical device warranty and neck strap, used for vision screening of all children ages 3-5 entering the District, for a total amount not to exceed $8,417.34. (Minority Participation is 0%) (IDEA-PRE-K GRANT)
29. Purchasing Administrator Petrarca, under date of March 23, 2017, requesting approval for the Providence School Department/Federal Programs/Saint Augustine School- Title II to enter into a contract with Highlander Institute, to provide Saint Augustine School with PD Support for Teachers and Instructional Leaders using the embedded supports rotation model, in a total amount not to exceed $14,900.00. (Minority Participation is 0%) (TITLE II)
30. Purchasing Administrator Petrarca, under date of March 23, 2017, requesting approval for the Providence School Department/Federal Programs-Nellie Mae Grant to enter into a contract with Generation Ready, to perform 32 days of embedded coaching focusing on the implementation of high leverage, student centered instructional strategies for District high schools, providing workshops during the summer for students and staff and support job embedded coaching throughout the school year the, in a total amount not to exceed $48,000.00. (Funds are regulated by the Department of Education, the Federal Office of the School Department is merely the custodian of funds). (Minority Participation is 0%) (NELLIE MAE GRANT)
31. Purchasing Administrator Petrarca, under date of March 8, 2017, requesting approval for the School Department/Champlin Grant/PCTA for a Budgetary Change Order #1 with L. Sweet Lumber Co., Inc., for RFP for Lumber Supplies-3 Year Contract-Plant Maintenance & Operations-Local, approved on October 9, 2015, in the amount of $9,000.00, additional funding used for purchases for the General Construction Program at Providence Career Technical Academy, for an adjusted total amount not to exceed $44,000.00 for fiscal year 2016/2017. (Minority Participation is 0%) (CHAMPLIN GRANT)
32. Purchasing Administrator Petrarca, under date of March 22, 2017, requesting approval to piggyback the State MPA Blanket Order for goods and services for Computer Hardware, awarding the following vendors as needed in unit pricing for the 2017/2018 school year, in a total amount not to exceed $2,300,000.00. (LOCAL AND FEDERAL/TITLE I – PENDING FUNDING)
Dell Marketing LP HP Inc.
Microsoft Corp. Hewlett Packard Enterprise Co.
Lenovo Envision Technology Advisors, LLC
33. Purchasing Administrator Petrarca, under date of March 15, 2017, requesting approval of a Budgetary Change Order #3, with Encore Fire, for the School Department/Plant Maintenance/Local, approved on February 21, 2017, for Service to Sprinkler System, in the amount of $15,000.00 for the 2016/2017 school year to cover costs of emergencies not covered under the contract, for a revised total amount not to exceed $585,631.00 for three years. (Minority Participation is 0%) (LOCAL)
CONTINUED MATTERS
34. From Kevin Kugel, Director, Providence Emergency Management Agency & Office Of Homeland Security:
Dated February 15, 2017, recommending School Health Corporation, second low bidder (second low bidder is the lowest bidder for individual unit, allowing the City to purchase larger quantity within the monetary constraint of the awarded grant) for Emergency Evacuation Chairs for City Municipal Buildings, in a total amount not to exceed $22,932.00. (Minority Participation is 0%) (250-907-54797; 250-907-3990-17)
35. From James Lombardi, City Treasurer, Office of the Treasurer:
City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)
B. OPENING OF BIDS
1. Department of Inspection and Standards:
DEMOLITION OF 35 ERASTUS STREET TWO 1 1/2 STORY WOOD STRUCTURES ON SAME LOT.
2. Department of Parks:
NEUTACONKANUT ELECTRICAL & FENCING IMPROVEMENTS.
3. Department of Parks:
ARCHITECTURAL SERVICES FOR RENOVATIONS TO THE TEMPLE, CASINO AND BOATHOUSE IN ROGER WILLIAMS PARK.
4. Department of Parks:
ARCHITECTURAL SERVICES FOR THE HISTORICAL RENOVATIONS TO THE BETSEY WILLIAMS COTTAGE.
5. Department of Public Property:
DUMPSTER & TRASH REMOVAL SERVICES (BLANKET CONTRACT 2017-2019).
6. Department of Public Property:
STATIONERY, LETTERHEADS, BUSINESS CARDS & ENVELOPES (BLANKET CONTRACT 2017-2019).
7. Office of the Mayor:
SUMMER WORK EXPERIENCES FOR YOUTH.
8. Police Department:
BALLISTIC HELMETS & DELTA 4 MID-CUT HELMETS.
9. School Department:
RFP FOR OCCUPATIONAL THERAPY SERVICES-3 YEAR CONTRACT-SPECIAL EDUCATION/FEDERAL PROGRAMS-IDEA & LOCAL.
10. School Department:
RFP FOR ASSISTIVE TECHNOLOGY SERVICES-3 YEAR CONTRACT-SPECIAL EDUCATION/FEDERAL PROGRAMS-IDEA & LOCAL.
11. School Department:
RFP FOR SUPPLEMENTAL LITERACY PROGRAMS, PRODUCTS OR SERVICES FOR THE LEVITON DUAL LANGUAGE ELEMENTARY SCHOOL-ONE YEAR WITH TWO-ONE YEAR OPTIONS/FEDERAL PROGRAMS-TITLE I, AND LOCAL.
12. School Department:
WIRELESS UPGRADE TO SCOREBOARDS/ATHLETICS/LOCAL.
13. School Department:
CARPET AND FLOORING MATERIALS-3 YEAR CONTRACT-PLANT MAINTENANCE & OPERATIONS.
14. School Department:
RFP FOR CONTRACT SERVICES FOR K-2 MATHEMATICS CONSULTANT -3-YEAR CONTRACT/FEDERAL PROGRAMS-RIDE MSP GRANT.
15. School Department:
RFP FOR INDEPENDENT EVALUATION SERVICES FOR THE PROVIDENCE SCHOOL DISTRICT PERKINS GRANT/FEDERAL PROGRAMS-CATEGORICAL FUNDS.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, APRIL 17, 2017:
DEPARTMENT OF PARKS
PURCHASE OF PLAYGROUND EQUIPMENT FOR PRETE-METCALF PARK.
ELECTRICAL ENGINEERING SERVICES FOR RWP SOFTBALL FIELD LIGHTING PROJECT.
AMOS EARLY PARK LIGHTING IMPROVEMENTS.
DEPARTMENT OF PUBLIC WORKS
2017 PROVIDENCE SIDEWALK IMPROVEMENTS-CONTRACT 1.
SCHOOL DEPARTMENT
RFP FOR YEAR 2017-2018 TITLE I TUTORING SERVICES TO ELIGIBLE PRIVATE SCHOOL CHILDREN/FEDERAL PROGRAMS/TITLE I.
TO BE OPENED ON MONDAY, MAY 1, 2017:
DEPARTMENT OF PUBLIC PROPERTY
PROGRAM/CONSTRUCTION MANAGEMENT SERVICES PROVIDENCE PUBLIC SCHOOLS.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
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