CITY OF PROVIDENCE: Board of Contract and Supply Meeting May 15
Friday, May 12, 2017
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
1. From Wendy Nilsson, Superintendent, Department of Parks:
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Dated May 3, 2017, recommending Watertown Engineering Corp., sole bidder, for Cement Burial Liners with Flat Lids, Various Sizes, in a total amount not to exceed $50,000.00 for 1 year. (Minority Participation is 0%) (801-801-53500)
2. Dated May 9, 2017, recommending Sodexo Operations, LLC, second low bidder, which is the best interest of the City, to Furnish and Deliver Meals for the Federal Summer Food Service Program for Children, in a total amount not to exceed $375,000.00. (Minority Participation is 0%)(245-245-52075)
3. From Bonnie Nickerson, Director, Department of Planning and Development:
Dated May 2, 2017, recommending Principle, third low bidder (which is in the best interest of the city), for Request for Proposal for an Area-Wide Vision Plan for the Woonasquatucket River Industrial Corridor, in a total amount not to exceed $99,825.00. (Minority Participation is 0%) (FEDERAL EPA GRANT)
4. From Alan Sepe, Director of Operations, Department of Public Property:
Dated May 2, 2017, recommending New England Aquatics, sole bidder, for Maintenance of Five (5) City Swimming Pools, in a total amount not to exceed $28,840.00. (Minority Participation is 0%) (101-1801-52940 FY 2018)
5. From Courtney Hawkins, Chief Policy Officer, Office of the Mayor:
Dated May 9, 2017, recommending the following bidders for Summer Work Experiences for Youth, in a total amount not to exceed $563,128.62. (Minority Participation is 0%) (101-909-52120-CONTINGENT UPON FUNDING)
Federal Hill House
Rhode Island for Community and Justice
Generation Citizen
Young Voices
AS220
Boys and Girls Club
Community Action Partnership of Providence
Institute for the Study and Practice of Nonviolence
Rhode Island Nurses Institute
Providence City Arts
Southside Land Trust
Youth in Action
6. From Judith Petrarca, Purchasing Administrator, School Department:
Dated May 3, 2017, recommending American Reading Company, Inc., low bidder, for RFP for Supplemental Literacy Programs, Products or Services for the Leviton Dual Language Elementary School-One Year with Two-One Year Options/Federal Programs-Title I and Local, in a total amount not to exceed $29,400.00 for 1 year. (Minority Participation is 0%) (TITLE I/LOCAL-CONTINGENT UPON FUNDING)
7. Dated April 26, 2017, recommending Cell Staff, LLC., low bidder, for RFP for Autism Specialist/Behavior Analyst-3 Year Contract/Special Education/IDEA & Local, in a total amount not to exceed $189,900.00 per year for 3 years. (Minority Participation is 0%) (IDEA & LOCAL-CONTINGENT UPON FUNDING)
8. Dated May 8, 2017, recommending the following bidders, for RFP for Multilingual Interpreter/Translation Services-3 Year Contract/Special Education/Federal/IDEA/Local, in a total amount not to exceed $77,000.00 per year for 3 years. (Minority Participation is 0%) (IDEA/LOCAL-CONTINGENT UPON FUNDING)
Linguistica International
Pinpoint Translation Services
COMMUNICATIONS
9. From Stephanie Fortunato, Director, Department of Art, Culture & Tourism:
Director of Art, Culture and Tourism Fortunato, under date of May 9, 2017, requesting approval of Change Order No. 2 with FirstWorks, in the amount of $13,000.00, needed to accommodate an increase in First Works tech Budget for the PVDfest Finale on June 4, 2017, funded by a joint award from the National Endowment for the Arts, making the revised total amount not to exceed $93,000.00. (LOCAL MATCH REQUIRED BY THE FEDERAL AGENCY)(REQUIRES CITY COUNCIL APPROVAL)
10. From Lawrence J. Mancini, Finance Director, Finance Department:
Finance Director Mancini, requesting approval of Change Order No. 1, with MR Valuation Consulting, LLC., for Water Assets Valuation Services, approved on March 20, 2017, in the amount of $25,000.00, due to a change in the original scope of work not known at the time of the original proposal, making the new total amount not to exceed $200,000.00. (101-1801-52120)
11. From Bonnie Nickerson, Director, Department of Planning and Development:
Director of Department of Planning and Development Nickerson, under date of April 25, 2017 requesting approval to piggyback the State of Rhode Island's Eligible Training Provider List by using Teamsters Local 251 Driver's Training Class to assist five eligible Providence residents in obtaining their Commercial Driver's License, in a total amount not to exceed $24,975 (101-908-55125) (Minority Participation is 0%)
12. Director of Department of Planning and Development Nickerson, under date of April 25, 2017, requesting approval of an amendment of a contract, with Hulafish Creative, in the amount of $10,000.00, for Rebranding and Graphic Design Services for First Source Program, approved on January 11, 2016, to assist First Source in enhancing its brand identity and ability to achieve its goal of providing a workforce pipeline to employers of Providence residents, for a new revised total amount not to exceed $20,500. 00 (101-908-55125) (Minority Participation is 100%) (REQUIRES CITY COUNCIL APPROVAL)
13. From Steven Pare, Commissioner, Providence Fire Department:
Acting Fire Chief Steven M. Pare, under the date of May 5, 2017, requesting approval of Encumbrance with Greenwood Emergency Vehicles, sole source vendor, for services, parts, and warranty, for the E-One Emergency Response Vehicles, in a total amount not to exceed $50,000.00. (101-303-54700)
14. Acting Fire Chief Pare, under date of May 15, 2017, requesting approval of Change Order No. 1 with Firematic Supply Co. Inc, approved on June 27, 2016, for an additional ten sets of Turn Out Gear for the newly appointed Battalion Chiefs, in the amount of $17,180.00, for a new revised amount not to exceed $217,180.00. (101-303-54810)
15. Commissioner of Public Safety Pare, under date of May 5, 2017, requesting approval to maintain the annual service and support contract with Kronos, approved on March 21, 2016, for Telestaff software used by the Fire Department as well as Communications & Police Department, for time tracking and attendance reporting, in a total amount not to exceed $29,311.05 for the period of May 1, 2017 through April 30, 2018. (Minority Participation is 0%)(101-301-52911)
16. From Alan Sepe, Director of Operations, Department of Public Property:
Director of Operations Sepe, under date of May 9, 2017, requesting approval of a Change Order, with Scholar Painting, for Sandblast and Epoxy Coating of Five (5) City Swimming Pools, approved April 11, 2017 for only three pools due to funding, in the amount of $33,010.00, to add an additional fourth pool to the award, for a total adjusted amount not to exceed $190,830.00. (101-1801-52940)
17. Director of Operations Sepe, under date of May 10, 2017, requesting approval increase the number of Red Light Cameras and to add portable Speed Enforcement Cameras and to extend the contract with Xerox State and Local Solutions, Inc., approved on November 4, 2013, for an additional three years with an expiration of June 29, 2022, in a total amount not to exceed $2,978.00 per camera per month. (101-106-53430)(REQUIRES CITY COUNCIL APPROVAL)
18. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of April 27, 2017, requesting approval of a purchase, with Stetco Products, sole distributor for the New England region, for two (2) Stetco Orange Peel Buckets, the buckets are used on the sewer trucks for the removal of debris from the catch basins, the current buckets are worn beyond repair, in a total amount not to exceed $9,797.94. (511-53500).
19. From Hugh Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of May 8, 2017, requesting approval of payment to Drew and Rogers Inc., for the Purchase of Ticket Books, the books are custom ordered and this company has specific details from the original award approved on June 16, 2014, for a cost savings to the city for incurring set up fees and startup costs, in a total amount not to exceed $6,096.75. (Minority Participation is 0%)(101-302-54830)
20. From Ellen Cynar, Director, Healthy Communities Office:
Director of Healthy Communities Office Cynar, under date of April 26, 2017, requesting approval of payment for Human Service Department/Department of Senior Services, for a lease agreement with the Rhode Island Convention Center, to include food and beverage, for the Mayor's Senior Day, to host 500 Providence Seniors, on August 26, 2017, in a total amount not to exceed $13,060.10. (Minority Participation is 0%) (FUNDING PROVIDED BY DONATIONS AND SPONSORS/277-277)
21. From Ricky Caruolo, General Manager, Water Supply Board:
Director of Providence Water Supply Board Caruolo, under date of May 1, 2017, requesting approval of an extension of contract with Invoice Cloud, for Electronic Invoice Presentation and Online Payment Capabilities, approved on October 6, 2014, for an additional two years, to end June 30, 2019, in the amount of $100,000.00 per year for an additional 2 year period, in a total amount not to exceed $500,000.00. (Minority Participation 0%)(601-623-52500)
22. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of April 26, 2017, requesting approval of Budgetary Change Order No. 1, with Frontline Technologies Inc., for a Yearly Subscription Fee for Existing AESOP Software, approved on August 9, 2016, in the amount of $995.60, due to the increase in the number of employees in the district for a revised total amount not to exceed $39,747.90 for 2016/2017. (Minority Participation is 0%) (LOCAL)
23. Purchasing Administrator Petrarca, under date of May 2, 2017, requesting approval to Purchase SMART Board Interactive Whiteboards, with Shanix Technology, a preferred reseller, on an as needed basis for the 2017/2018 school year. (LOCAL & FEDERAL FUNDING)
24. Purchasing Administrator Petrarca, under date of May 5, 2017, requesting approval for the School Department/Controller's Office to Piggyback the award and to take advantage of the annual Blanket Order for Goods and Services, with ePlus Technologies, Inc., for Cisco Networking Equipment, for a Unified Communications upgrade to include all administration buildings that currently use the system, and the migration of 3 school buildings to the new upgraded system, in a unit price under the State Master Price Agreement, in a total amount not to exceed $184,306.25. (Minority Participation is 0%) (LOCAL)
25. Purchasing Administrator Petrarca, under date of May 4, 2017, requesting approval to piggyback the award with National Joint Powers Alliance (NJPA), a national purchasing cooperative designed to be a procurement resource for local and State Government agencies, school districts (K-12), for Science & Lab Equipment, with Carolina Biological Supply Company, on an as needed basis, in a total amount not to exceed $200,000.00 from July 1, 2017 through June 30, 2018. (Minority Participation is 0%) (LOCAL)
26. Purchasing Administrator Petrarca, under date of May 4, 2017, School Department/Office of Technology/Local requesting approval of Change Order with OSHEAN, for E-Rate Products and Services Program 18, July 1, 2015 through June 30, 2016, for Telecommunications Services, District Internet Access, approved on February 17, 2015, in the amount of $11,690.00, needed to increase internet access required to support teaching, learning and management requirements, to maintain the quality of access with additional classroom resources coming on line in Fall 2017, the contract will expire June 30, 2018, for a revised total amount not to exceed $32,490.00. (Minority Participation is 0%) (LOCAL)
27. Purchasing Administrator Petrarca, under date of May 5, 2017, requesting approval for the School Department/Grants Office/Saint Patrick High School-Federal Funds-Title I to amend the contract with Brett Summers, for Tutoring Services at Saint Patrick High School, in the amount of $2,200.00, needed for the 2016/2017 school year, the original tutor awarded the contract left the position without notifying the School or the District, for a revised total amount not to exceed $6,100.00. (Minority Participation is 0%) (FEDERAL)
28. Purchasing Administrator Petrarca, under date of May 5, 2017, requesting approval for the School Department Plant Maintenance & Operations-Local, of a Budgetary Change Order No.1 with Northeast Environmental Testing Lab, Inc., and Vortex Inc., for Environmental Services-2 Year Contract with 1 Option Year/Plant Maintenance & Operations-Local, approved on March 21, 2016, in the amount of $16,000.00, needed for 5 abatement plans and air testing, for a new revised total amount not to exceed $76,000.00 for the 2016/2017 School Year.(Minority Participation is 0%) (LOCAL)
29. Purchasing Administrator Petrarca, under date of May 3, 2017, requesting approval of payment for Tuition for students with disabilities residing in the City of Providence attending residential or non-residential intuitions, for the 2017/2018 school year, under Chapter 16-24 of the Rhode Island General Laws of 1956 as amended, in a total amount not to exceed $13,808,426.00. (Minority Participation is 0%) (LOCAL)
30. Purchasing Administrator Petrarca, under date of April 24, 2017, requesting approval of payment for the School Board Office/Local, to the Rhode Island Association of School Committees, for the 2017/2018 school year, dues have been frozen at 2009 level, for a total amount not to exceed $18,000.00. (Minority Participation is 0%) (LOCAL)
31. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of May 1, 2017, requesting approval to reject all bids for Management of Event Venue with a focus on Ice Skating, opened on March 20, 2017, the matter will be re-bid with a reduced scope of work.
CONTINUED MATTER
32. From James Lombardi, City Treasurer, Office of the Treasurer:
City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)
B. OPENING OF BIDS
1. Department of Art, Culture & Tourism:
BARGE COMPANY TO CARRY THE FIREWORKS AND ALLOW DETONATION FOR THE CITY OF PROVIDENCE'S INDEPENDENCE DAY CELEBRATION ON TUESDAY, JULY 4TH; RAIN DATE WEDNESDAY, JULY 5, 2017 - DEPARTMENT OF ART, CULTURE AND TOURISM.
2. Department of Parks:
PAUL GRANDE PARK PLAYGROUND IMPROVEMENTS.
3. Police Department:
TWO (2) TACTICAL RIFFLES WITH ACCESSORIES.
4. Department of Recreation:
YOUTH WORK READINESS TRAINING.
5. Water Supply Board:
RFP FOR NETWORK EQUIPMENT AND SERVICES.
6. Water Supply Board:
REPLACEMENT/REHABILITATION OF WATER MAINS AND APPURTENANCES WITHIN THE PROVIDENCE WATER SUPPLY BOARD’S DISTRIBUTION SYSTEM (PW PROJECT 25006 & 20173) (BLANKET 2017-2019).
7. Water Supply Board:
RFP FOR MOVING AND RIGGING SERVICES.
8. Water Supply Board:
FOOD & BEVERAGE SERVICE LOCATED AT 125 DUPONT DRIVE, PROVIDENCE, RI.
9. Water Supply Board:
PROVIDE VARIOUS PLUMBING SUPPLIES (BLANKET 2017-2020).
10. School Department:
RFP FOR CONTRACT SERVICES FOR RECRUITMENT AND DEVELOPMENT OF SENIOR DISTRICT STAFF FOR 1 YEAR WITH A 1 YEAR OPTION/FEDERAL PROGRAMS- TITLE II FUNDING.
11. School Department:
THREE YEAR CONTRACT FOR MAINTENANCE OF DIGITAL DUPLICATORS & COPIERS/ LOCAL.
12. School Department:
EXTERMINATION SERVICES FOR KITCHEN & VARIOUS LOCATIONS-2 YEAR CONTRACT WITH 1 OPTION YEAR-PLANT MAINTENANCE & OPERATIONS.
13. School Department:
RFP FOR EMPLOYEE ASSISTANCE PROGRAM (EAP SERVICES) 3-YEAR BID WITH (2) ONE-YEAR OPTIONS/EMPLOYEE BENEFITS/LOCAL.
14. School Department:
RFP FOR PHYSICAL THERAPY SERVICE-3 YEAR CONTRACT-SPECIAL EDUCATION/FEDERAL PROGRAMS-IDEA & LOCAL.
15. School Department:
RFP FOR K-12 HEALTH EDUCATION PROGRAM AND/OR RESOURCES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT 1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL FUNDING.
16. School Department:
RFP FOR CONTRACT SERVICES FOR PLAGIARISM PREVENTION SERVICE ONE YEAR WITH TWO-ONE YEAR OPTIONS.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, MAY 30, 2017:
DEPARTMENT OF PARKS
MANAGEMENT OF EVENT VENUE.
BILL TAYLOR PARK LIGHTING IMPROVEMENTS.
LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES FOR THE WOONASQUATUCKET ADVENTURE PARK.
FIRE DEPARTMENT
LUCAS 3 CHEST COMPRESSION SYSTEM WITH COMPREHENSIVE COVERAGE AND FOUR (4) YEARS OF PREVENTATIVE MAINTENANCE.
OFFICE OF THE MAYOR
SUMMER WORK EXPERIENCES FOR YOUTH II.
POLICE DEPARTMENT
SMITH & WESSON SIMMUNITION GUNS.
SCHOOL DEPARTMENT
RFP FOR BARRACUDA BACKUP SOLUTION/OFFICE OF TECHNOLOGY/LOCAL.
RFP FOR CCSS ALIGNED WRITING PROGRAM FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT -1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
RFP TO RENEW CISCO SMARTNET/OFFICE OF TECHNOLOGY/LOCAL.
TO BE OPENED ON MONDAY, JUNE 12, 2017:
DEPARTMENT OF PARKS
BUILDING INSURANCE - ONE-YEAR TERM.
OFFICE OF INFORMATION TECHNOLOGY
FACILITY EVENT MANAGEMENT SOFTWARE-INFORMATION TECHNOLOGY.
POLICE DEPARTMENT
CLEANING OF PUBLIC SAFETY.
GRAPHICS TO POLICE VEHICLES-POLICE DEPARTMENT.
BAGGED KILN-DRIED WOOD SHAVINGS FOR THE MOUNTED COMMAND-POLICE DEPARTMENT.
SHOEING OF NINE POLICE DEPARTMENT HORSES-POLICE DEPARTMENT.
BALED HAY FOR PROVIDENCE POLICE HORSES
HORSE FEED FOR THE MOUNTED COMMAND - POLICE DEPARTMENT.
VETERINARY SERVICES RENDERED TO NINE (9) POLICE HORSES-POLICE DEPARTMENT.
TRANSCRIPTION SERVICES-POLICE DEPARTMENT.
WATER SUPPLY BOARD
PURCHASE AND REPAIR OF MOTOROLA TWO WAY RADIOS(BLANKET 2017-2020).
HAZARDOUS WASTE REMOVAL, SPILL CONTAINMENT SUPPLIES AND ENVIRONMENTAL CONSULTING (BLANKET 2017-2020).
PURCHASE OF HARDWARE AND LUMBER (BLANKET 2017-2020).
TO BE OPENED ON MONDAY, JUNE 26, 2017:
WATER SUPPLY BOARD
PJ HOLTON WATER PURIFICATION PLANT LIME SYSTEM REPLACEMENT IFR PROJECT #20132 (PRE-BID WEDNESDAY, JUNE 7, 2017 AT 10:00AM)
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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