CITY OF PROVIDENCE: Board of Contract and Supply Meeting June 26
Thursday, June 22, 2017
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Wendy Nilsson, Superintendent, Department of Parks:
Dated June 15, 2017, recommending United Fence Co., low bidder, for Ellery Street Park Fence Improvements, in a total amount not to exceed $13,347.60. (Minority Participation is 0%) (101-000-55981;CDBG; 658-658-53500)
2. Dated June 16, 2017, recommending Probuilt Designs, LLC, low bidder, for Pearl Street Park Improvements, in a total amount not to exceed $53,439.00. (Minority Participation is 0%) (101-000-55981)
3. Dated June 15, 2017, recommending Yard Works Inc., sole bidder, for Prospect Terrace Design Build Site Improvements, in a total amount not to exceed $63,000.00. (Minority Participation is 0%) (101-000-55981)
4. Dated June 12, 2017, recommending K-Electric, low bidder, for Billy Taylor Lighting Park Improvements, in a total amount not to exceed $11,221.00. (Minority Participation is 0%) (CDBG)
5. Dated June 15, 2017, recommending Starkweather & Shepley Insurance Brokerage Inc., sole bidder, for Building Insurance-One Year Term, in a total amount not to exceed $81,345.00. (Minority Participation is 0%) (101-709-52100)
6. From Alan Sepe, Director of Operations, Department of Public Property:
Dated June 21, 2017, recommending Gilbane Building Company, low bidder, for Program/Construction Management Services for Providence Public Schools, for a two (2) year contract, with the option to extend the award for two (2) additional consecutive years, commencing July 1, 2018, for a base professional fixed fees of 1.50%. (Minority Participation is 0%) (VARIOUS FUNDING SOURCES)
7. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Dated June 13, 2017, recommending JTO AAMCO Transmission, sole bidder, for Rebuilt Transmissions and Parts, in a total amount not to exceed $25,000.00. (Minority Participation is 0%) (101-302-54700)
8. Dated June 13, 2017, recommending Simplex Engine & Machine Corporation, sole bidder, for Chevrolet Impala Long Block Engines, in a total amount not to exceed $25,000.00. (Minority Participation is 0%) (101-302-54700)
9. Dated June 15, 2017, recommending Atlantic Tactical Inc., low bidder, for Two (2) Tactical Rifles with Accessories, in a total amount not to exceed $15,872.52. (Minority Participation is 0%) (839-839-52250)
10. From Ricky Caruolo, General Manager, Water Supply Board:
Dated June 20, 2017, recommending the following bidders, for Replacement/Rehabilitation of Water Mains and Appurtenances within the Providence Water Supply Board's Distribution System (Blanket 2017-2019), in a total amount not to exceed $10,000,000.00 over 3 years. (Minority Participation is 0%) (848-848-53401)
Boyle & Fogarty RP Iannuccillo & Sons
D'Ercole Construction Dewcon Inc.
Rosciti Construction Ricci Drain-Laying Co. Inc.
Bisko Contracting W. Walsh Co. Inc.
AGI Construction R. Zoppo Corp.
11. Dated June 19, 2017, recommending the following bidders, for RFP for Various Water Pipe Appurtenances (Blanket 2017-2019), in a total amount not to exceed $500,000.00 over 2 years. (Minority Participation is 0%) (601-220-57010)
HD Supply Waterworks
Warwick Winwater Works
E.J. Prescott, Inc.
Stiles, Co. Inc.
12. Dated June 19, 2017, recommending the following bidders, for RFP for Various Hydrant Parts (Blanket 2017-2019), in a total amount not to exceed $150,000.00 over 2 years. (Minority Participation is 0%) (601-220-57030)
HD Supply Waterworks
Warwick Winwater Works
E.J. Prescott Inc.
G&L Water Works Supply
13. Dated June 19, 2017, recommending the following bidders, for RFP for Fire Hydrants, Low & High Service, Dry Barrel, Break-Away, Custodian Ready, Hydrant Parts, A.P. Smith, Series S. Kennedy, K81D (Blanket 2017-2019), in a total amount not to exceed $400,000.00 over 2 years. (Minority Participation is 0%) (601-220-57030)
HD Supply Waterworks
Kennedy Valve
14. Dated June 19, 2017, recommending the following bidders, for RFP Bituminous Concrete (Hot & Cold Mix) High Performance Bituminous Concrete for Patching (Blanket 2017-2019), in a total amount not to exceed $200,000.00 over 2 years. (Minority Participation is 0%) (601-220-54280)
Johnston Asphalt LLC.
Lynch Corp.
15. Dated June 19, 2017, recommending the following bidders, for RFP for Gravel, Stone, Loam (Blanket 2017-2019), in a total amount not to exceed $100,000.00 over 2 years. (Minority Participation is 0%) (601-220-54271)
Material Sand & Stone Corp.
Richmond Sand & Stone LLC.
16. Dated June 19, 2017, recommending G. Metz Moving, Inc., low bidder, for RFP for Moving and Rigging Services, in a total amount not to exceed $50,000.00. (Minority Participation is 0%) (601-410-52911)
17. Dated June 19, 2017, recommending the following bidders, to Provide Various Plumbing Supplies (Blanket 2017-2020), in a total amount not to exceed $150,000.00 over 3 years. (Minority Participation is 0%) (601-530-54797)
F.W. Webb Co.
Everett J. Prescott, Inc.
18. Dated June 19, 2017, recommending Cut-Rite Concrete Cutting Corp., sole bidder, for RFP for Saw Cut of Bituminous & Concrete Based Roads (Blanket 2017-2019), in a total amount not to exceed $150,000.00 over 3 years. (Minority Participation is 0%) (601-220-53401)
19. From Judith Petrarca, Purchasing Administrator, School Department:
Dated June 19, 2017, recommending the following bidders, for Three Year Contract for Maintenance of Digital Duplicators & Copiers/Local, in a total amount not to exceed $175,000.00 per year for 3 years. (Minority Participation is 0%) (10-VARIOUS CODES-LOCAL)
Axion Business Technologies $165,000.00 per year 3 years
Alliance Business Products $10,000.00 per year for 3 years
20. Dated June 19, 2017, recommending the following bidders, for RFP for Bilingual (Spanish) Language Therapy-3 Year Contract/Special Education/Federal/IDEA/Local, in a total amount not to exceed $400,000.00 per year for 3 years. (Minority Participation is 0%) (IDEA & LOCAL)
Cumberland Therapy Services, LLC
CBS Therapy
21. Dated June 15, 2017, recommending the following bidders, for RFP for Contract Services for Recruitment and Development of Senior District Staff for 1 year with a 1 year Option/Federal Programs-Title II, in a total amount not to exceed $30,000.00 for 1 year. (Minority Participation is 0%) (TITLE II)
Education Pioneers, Inc.
Cambiar Education
22. Dated June 15, 2017, recommending Vertikal6, low bidder, for RFP for Barracuda Backup Solution/Office of Technology/Local, in a total amount not to exceed $30,894.13. (Minority Participation is 0%) (LOCAL)
23. Dated June 15, 2017, recommending Insight Public Sector, Inc., low bidder, for RFP to Renew Cisco SmartNet -Technology Office-Local , in a total amount not to exceed $8,520.97. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
24. From Cyd McKenna, Chief of Staff, Office of the City Council:
Chief of Staff McKenna, under date of June 16, 2017, requesting approval to Piggyback the State of Rhode Island MPA #299, with Verizon Wireless, for service for landlines and to purchase mobile devices for the City Council Members, for the period of July 2017 to June 30, 2018, in a total amount not to exceed $20,000.00. (Minority Participation is 0%) (101-102-53500)
25. Chief of Staff McKenna, under date of June 16, 2017, requesting approval to Piggyback the State of Rhode Island MPA #337 with RICOH Americas Corporation, to purchase one (1) RICOH MPC3504 Color Copier, in a total amount not to exceed $8,158.00. (Minority Participation is 0%) (FY 2018 MASTER LEASE)
26. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of June 15, 2017, requesting approval of payment to Kompan, Inc., for Playground Equipment purchased for Fargnoli Park, this equipment was obtained via the US Communities Procurement System, which secures competitive pricing, Councilman Salvatore has approved $63,333.00 through the Neighborhood Infrastructure Fund, and the Parks Department will pay the remaining balance of $4,716.00, for a total amount not to exceed $68,049.00. (Minority Participation is 0%) (101-000-55981;658-658-53500)
27. From Michael D. Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of June 19, 2017, requesting approval of Change Order No. 1 with RICON, in the amount of $93,231.75, to add additional funds to repair sidewalks for 2017 Providence Sidewalk Improvements-Contract 1, for a revised total amount not to exceed $353,915.00. (Minority Participation is 0%) (101-900-21479; 101-000-55981; 101-242-900-25575)
28. From Steven M. Pare, Acting Fire Chief, Providence Fire Department:
Acting Chief of Fire Pare, under date of June 20, 2017, requesting approval to Piggyback the State of Rhode Island Solicitation Award #7551321, with Ford of Hyannis, Inc. DBA Balise Ford, for the Purchase of one (1) 2017 Ford Police Utility Interceptors (Explorers), in a total amount not to exceed $29,019.00. (Minority Participation is 0%) (FY 2018 MASTER LEASE AGREEMENT)
29. From Ellen Cynar, Director, Healthy Communities Office:
Director of Healthy Communities Office Cynar, under date of June 20, 2017, requesting approval of a contract award with Positive Action, preferred vendor, for training and materials related to Partnership for Success grant, in a total amount not to exceed $18,000.00. (Minority Participation is 0%) (277-277)
30. Director of Healthy Communities Office Cynar, under date of June 20, 2017, requesting approval of a contract award with Latina 100.3 FM/Full Power Radio, preferred vendor, to disseminate the evidence-based program, Power of Parents, related to the Partnership for Success grant, in a total amount not to exceed $6,427.00. (Minority Participation is 0%) (277-277).
31. Director of Healthy Communities Office Cynar, under date of June 20, 2017, requesting approval of a contract award with LP Media/Radio Renacer, preferred vendor, to disseminate the evidence-based program, Power of Parents, related to the Partnership for Success grant, in a total amount not to exceed $6,400.00. (Minority Participation is 0%) (277-277)
32. Director of Healthy Communities Office Cynar, under date of June 20, 2017, requesting approval of a contract award with Videomundo Broadcasting, preferred vendor, to disseminate the evidence-based program, Power of Parents, related to the Partnership for Success grant, in a total amount not to exceed $6,400.00. (Minority Participation is 0%) (277-277)
33. Director of Healthy Communities Office Cynar, under date of June 20, 2017, requesting approval of a contract award with Brown University-Providence Children and Youth Cabinet, preferred vendor, for Positive Action and Youth Experience Survey (YES) implementation and oversight related to Partnership for Success grant, in a total amount not to exceed $21,500.00. (Minority Participation is 0%) (277-277)
34. From Steven M. Pare, Commissioner, Office of the Commissioner of Public Safety:
Acting Chief of Fire Pare, under date of June 12, 2017 requesting approval of the extension of a contract, with Public Engines Inc., sole proprietor, for FY 2018, for Crimereports.com, a software developed and distributed for the purpose of mapping crime incidents for both internal and public view. (Minority Participation is 0%) (101-301-52911)
35. Commissioner Pare, under date of June 13, 2017 requesting approval of the extension of the contract, with Kronos for FY 2018, for the annual service and support of Telestaff, which is software used for time tracking and attendance reporting in the amount of $15,551.09. (Minority Participation is 0%) (101-301-52911).
36. From Leah Bamberger, Director of Sustainability, Office of Sustainability:
Director of Sustainability Bamberger, requesting approval of payment to Rethinking Power Management (RPM), for services as project expeditors for the coordination of energy efficiency at five City locations, in a total amount not to exceed $25,000.00. (Minority Participation is 0%) (101-1801-52911) (REQUIRES CITY COUNCIL APPROVAL)
37. From Colonel Hugh T. Clements Jr., Chief of Police, Providence Police Department:
Chief of Police Clements, under date of June 20, 2017 requesting approval to piggyback the State of Rhode Island Solicitation Award, with Ford of Hyannis Inc. DBA Balise Ford, for the purchase of six (6) 2017 Ford Police Utility Interceptors (Explorers) in the amount of $29,019.00 each, for a total amount not to exceed $174,114.00. (Minority Participation is 0%) (TBD/FY 2018 MASTER LEASE PROGRAM)
38. Chief of Police Clements, under date of June 16, 2017 requesting permission to piggyback the State of Rhode Island's Solicitation Award #7551351, with Tasca Automotive Group, for the purchase of fifty (50) Ford Utility Interceptors, in the amount of $27,770.00 each, for a total amount not to exceed $1,388,500.00. (Minority Participation is 0%) (FY 2018 MASTER LEASE AGREEMENT/ACCOUNT PENDING)
39. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of June 12, 2017, requesting approval for the School Department/Food Service to pay Sodexo, for the purchase of coolers, meal carrier bags, and ice packs for the safe transportation of milk throughout the District to support breakfast in the classroom initiative, in a total amount not to exceed $60,242.19. (Minority Participation is 0%) (NEW ENGLAND DAIRY COUNCIL GRANT)
40. Purchasing Administrator Petrarca, under date of June 15, 2017, requesting approval of a Budgetary Change Order No. 1 for the School Department/Plant Operations and Maintenance/Local, with D.M. Lonergan Paint & Wallpaper, Inc., in the amount of $5,000.00 for the 2016/2017 school year, needed for flooring at Kennedy Elementary School, making a revised total amount not to exceed $30,000.00. (Minority Participation is 0%) (LOCAL)
41. Purchasing Administrator Petrarca, under date of June 15, 2017, requesting approval of a Budgetary Change Order No. 3, for the School Department/Plant Operations and Maintenance/Local, with Columbus Door Company, for Doors, Frames and Hardware-3 year contract-Plant Maintenance and Operations/Local, in the amount of $12,000.00, additional funds are needed for additional supplies, making the new revised total amount not to exceed $51,000.00 per year for 3 years. (Minority Participation is 0%) (LOCAL)
42. Purchasing Administrator Petrarca, under date of June 14, 2017, requesting approval for the School Department, City and PPBA to award the following companies for Insurance Premiums for Fiscal Year 2017/2018, in the amounts of $530,043.53 School Department; $52,158.67 City and $47,325.00 PPBA. (Minority Participation is 0%) (GENERAL)
American Bankers $12,755.00
IPFS Corp. $99,252.20
Chubb Group of Insurance Companies $487,336.00
Gencorp Insurance Group $30,184.00
43. Purchasing Administrator Petrarca, under date of June 7, 2017, requesting approval of a Budgetary Change Order No. 2, for the School Department/Plant Maintenance & Operations-Local, with L. Sweet Lumber Co. Inc., for Lumber Supplies-3 year contract, in the amount of $5,000.00, needed for materials for repairs at Central High School, for a new revised total amount not to exceed $49,000.00 for fiscal year 2016/2017. (Minority Participation is 0%) (LOCAL)
44. Purchasing Administrator Petrarca, under date of June 7, 2017, requesting approval of a Budgetary Change Order No. 4, for the School Department/Plant Maintenance/Local, with Encore Fire Protection, for Service to Sprinkler Systems, Fire Extinguishers, Fire Alarms, Kitchen Suppression System and Emergency Repairs, in the amount of $10,000.00 for the 2016/2017 school year to cover the costs of emergencies not covered under the contract, for a revised total amount not to exceed $595,631.00 for three years. (Minority Participation is 0%) (LOCAL)
45. Purchasing Administrator Petrarca, under date of June 13, 2017, requesting approval to amend the award for RFP for Proposals for Program Design and Implementation for Intervention ELA Grades K-5 for 1 year with a 2 year Option/Title I Funding, by changing the name of the vendor from Capstone to MyON LLC., Capstone sold the MyON Business Unit, now MyOn will be operating as a stand alone vendor. (MInority Participation is 0%) (NO ADDITIONAL FUNDING)
46. Purchasing Administrator Petrarca, under date of June 13, 2017, requesting approval to amend the award for RFP for Proposals for Program Design and Implementation for ELA Core Grades 6-8 with a 2 year Option/Title I, by changing the name of the vendor awarded from Citelighter to Educate Digital, LLC. (Minority Participation is 0%) (NO ADDITIONAL FUNDING REQUIRED)
47. Purchasing Administrator Petrarca, under date of June 13, 2017, requesting approval of a Budgetary Change Order No. 1, for the School Department/Plant Maintenance & Operations-Local, with Aramark Management Services, LLP, for annual Aramark fee and annual supplemental services, in the amount of $1,596,589.65, needed to cover costs of capital improvement projects, for a revised total amount not to exceed $18,819,626.43 for 2016/2017. (Minority Participation is 0%) (LOCAL)
48. Purchasing Administrator Petrarca, under date of June 15, 2017, requesting approval to reject all bids, received on May 30, 2017, for RFP for K-12 Physical Education Instructional Program, Resources and/or Equipment-1 year with two-1 year Options/Local and Title I Funding, at this time the School Department will not be pursuing this service.
49. From Wendy Nilsson, Superintendent, Department of Parks:
Superintendent of Parks Nilsson, under date of June 16, 2017, requesting approval to reject all bids received on May 30, 2017, for Landscape Architectural and Engineering Services for the Woonasquatucket Adventure Park, the bid review resulted in additional scope needed for the project, a revised scope of work will be formulated to clarify work required.
CONTINUED MATTER
50. From James Lombardi, City Treasurer, Office of the Treasurer:
City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)
B. OPENING OF BIDS
1. Department of Inspection and Standards:
DEMOLITION OF 72 KING STREET, A ONE STORY RED BRICK COMMERCIAL BUILDING.
2. Department of Parks:
MANAGEMENT OF EVENT VENUE.
3. Department of Public Property:
AUTOMOTIVE PARTS FOR CARS AND TRUCKS (BLANKET CONTRACT 2017-2019).
4. Department of Public Property:
REMOVAL OF TWO (2) FUEL TANKS AT 20 ERNEST STREET.
5. Department of Public Works:
BITUMINOUS CONCRETE.
6. Department of Public Works:
PORTLAND CEMENT CONCRETE.
7. Department of Recreation:
POOL SUPPLIES FOR MUNICIPAL POOLS-2017 SEASON.
8. Providence Fire Department:
AERIAL LADDER TESTING.
9. Providence Fire Department:
EMERGENCY MEDICAL SUPPLY.
10. Providence Police Department:
SMITH & WESSON SIMMUNITION GUNS.
11. Providence Police Department:
DOG FOOD, CAT FOOD & KITTY LITTER.
12. Providence Police Department:
EMERGENCY VETERINARY SERVICES.
13. Providence Police Department:
POLICE UNIFORMS FY 2018 & FY 2019 (2 YR. BID).
14. Water Supply Board:
RFP FOR THIN CLIENT COMPUTING EQUIPMENT.
15. Water Supply Board:
RFP FOR GRAPHICS ACCELERATION-GPU CARDS FOR DELL SERVERS.
16. Water Supply Board:
PJ HOLTON WATER PURIFICATION PLANT LIME SYSTEM REPLACEMENT IFR PROJECT #20132.
17. Water Supply Board:
RFP FOR PC INSTALLATION AND DESKTOP SUPPORT SERVICES.
18. School Department:
REVISED RFP FOR SUPPLEMENTAL SOCIAL AND EMOTIONAL LEARNING (SEL) PROGRAMS, PRODUCTS OR SERVICES FOR THE PROVIDENCE SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
19. School Department:
RFP FOR SUPPLEMENTAL PRODUCTS TO SUPPORT AP PATHWAYS ALIGNERD TO PSAT/SATS-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, JULY 10, 2017:
DEPARTMENT OF ART, CULTURE & TOURISM
PROFESSIONAL SOUND AND LIGHT PRODUCTION COMPANY FOR CELEBRATE WASHINGTON STREET.
DEPARTMENT OF PARKS
ALDO FREDA FIELD IMPROVEMENTS.
SUMMIT AVENUE PARK PLAYGROUND IMPROVEMENTS.
LANDSCAPE ARCHITECTURAL AND ENGINEERING SERVICES FOR THE WOONASQUATUCKET ADVENTURE PARK.
PURCHASE OF A RIDE-ON ICE RE-SURFACER.
PURCHASE OF THREE (3) UTILITY TRAILERS.
PURCHASE OF TWO (2) COMPACT TRACK LOADERS.
FURNISH & INSTALL INTERPRETIVE SIGNAGE.
PURCHASE OF FIVE (5) SPORT UTILITY VEHICLES.
PURCHASE OF THREE (3) SEDANS.
PROVIDENCE POLICE DEPARTMENT
FOURTEEN (14) FORD INTERCEPTOR SEDANS.
ONE (1) 2017 F450 FORD CREW CAB PICK UP.
EMERGENCY EQUIPMENT PACKAGE FOR FORD UTILITY VEHICLES.
TO BE OPENED ON MONDAY, JULY 24, 2017:
WATER SUPPLY BOARD
PURCHASE OF A WET/DRY MULTI-PURPOSE CYLINDRICAL 33" SELF PROPELLED BATTERY OPERATED FLOOR SCRUBBER.
SCHOOL DEPARTMENT
RFP FOR CONTRACT SERVICES FOR SELF DIRECTED LEARNING CONSULTANT SERVICES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/FEDERAL PROGRAMS-TITLE I FUNDING.
TO BE OPENED ON MONDAY, AUGUST 7, 2017:
DEPARTMENT OF PLANNING AND DEVELOPMENT
CONSULTANT SERVICES FOR WOONASQUATUCKET RIVER GREENWAY SEPARATED BICYCLE AND PEDESTRIAN FACILITY.
CONSULTANT SERVICES FOR SAN SOUCI DRIVE SEPARATED BICYCLE AND PEDESTRIAN FACILITY AND WOONASQUATUCKET GATEWAY.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
Offices and City Council Chambers are accessible to individuals with disabilities. If you are in need of interpreter services for the hearing impaired, please contact the Office of Neighborhood Services at 421-7768 not less than 48 hours in advance of the hearing date.
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