CITY OF PROVIDENCE: Board of Contract & Supply Meeting April 17
Thursday, April 13, 2017
COMMUNICATION FROM DEPARTMENT OF PUBLIC PROPERTY, DIVISION OF PURCHASING, RECOMMENDING THE FOLLOWING WITH APPROVAL OF DIRECTORS AND/OR REPRESENTATIVES OF RESPECTIVE DEPARTMENTS.
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1. From Stephanie Fortunato, Interim Director, Department of Art, Culture & Tourism:
Dated January 16, 2017, recommending Brown Broadcasting, Inc., sole bidder, for 2017 Friday Night Concert Series at Waterplace Park, in a total amount not to exceed $25,000.00. (Minority Participation is 11%- $2,880.00) (101-916-53499)
2. From Jeffrey Lykins, Director, Department of Inspection and Standards:
Dated April 11, 2017, recommending American Recycling Co., Inc., low bidder, for Demolition of 35 Erastus Street, Two 1 1/2 story wood structures, in a total amount not to exceed $8,750.00. (Minority Participation is 0%) (101-401-53401100)
3. From Wendy Nilsson, Superintendent, Department of Parks:
Dated April 10, 2017, recommending Haynes/DeBoer Architecture & Preservation, low bidder, for Architectural Services for the Historical Renovations to the Betsey Williams Cottage, in a total amount not to exceed $30,000.00. (Minority Participation is 0%) (STATE PRESERVATION GRANT)
4. From Jim Silveria, Chief Information Officer, Information Technology:
Dated April 11, 2017, recommending Eclat Integrated Software Solutions, Inc., second low bidder, which is in the best interest of the City, for Housing Court Case Management System, in a total amount not to exceed $38,680.00 FY 2017. (Minority Participation is 10%) (101-204-53401)
5. From Judith Petrarca, Purchasing Administrator, School Department:
Dated April 6, 2017, recommending Hampden Engineering Corporation, low bidder, for Wireless Upgrade to Scoreboards/Athletics/Local, in a total amount not to exceed $6,500.00. (Minority Participation is 0%) (LOCAL)
COMMUNICATIONS
6. From Alan Sepe, Director of Operations, Department of Public Property:
Director of Operations Sepe, under the date of April 10, 2017, requesting approval of Change Order #2 with BlueSkies Construction & Design, LLC, in the amount of $11,275.00, for impact resistant window glazes, an additional metal door, and plexiglass interior enclosure at Joslin Community Center, for a total new contract amount not to exceed $183,565.00. (MBE Vendor) (101-102-55980)
7. Director of Public Property Sepe, under date of April 11, 2017, requesting approval to Rescind the Award of March 6, 2017 with Alpha Omega, who was unable to fulfill their proposal, for Sandblast and Epoxy Coating of Five (5) City Swimming Pools, and to Award to the second low bidder, Scholar Painting, LLC, for work on three of the pools (Almagno Pool, Madeline Rodgers Pool and Zuccolo Pool), in a total amount not to exceed $157,820.00 (funds prohibit the Department from completing all five pools this summer). (101-1801-52940)
8. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of April 11, 2017, requesting approval of Change Order No. 3, with Xerox, for Pay By Web, in the amount of $4,800.00, to provide residents the ability to view their citation pictures via website and also provide the option to make their payment online, which will make the payment process more efficient, for a new revised total amount not to exceed $286,800.00. (621-621-53500)
9. Director of Public Works Borg, under date of March 28, 2017, requesting approval of Change Order No. 9 with Rehrig Pacific Company, in the amount of $34,411.28, to provide Seven Hundred and Two residential recycle carts, for a new total revised amount not to exceed $3,254,147.28. (101-506-53401)
10. From William Bombard, Chief Engineer, Department of Public Works:
Chief Engineer of Public Works Bombard, under date of April 10, 2017, requesting approval to piggyback the award with Odeh Engineers, under the State MPA #494, for emergency inspection and repairs to the salt storage facility, which is faced with the potential collapse of a wall, in the amount of $56,500.00. (101-508-52886)
11. Chief Engineer of Public Works Bombard, under date of April 11, 2017, requesting approval to award Ricci Drain Laying Co. Inc., low bidder of emergency bids received, for the Emergency Repair to the Wickenden Street Sewer, long term issues have plagued the sewer line connecting the Wickenden Street sewer to the Brook Street sewer, claims for losses have been filed against the City for property damages, similar problems have affected the Providence Water infrastructure at this location, in the form of numerous breaks, as a result, several contractors were asked to attend an on-site bid process on March 7, 2016, bids were received from five contractors by purchasing on March 9, 2016, in a total amount not to exceed $37,700.00. (101-511-53500)
12. From Jim Silveria, Chief Information Officer, Information Technology:
Chief Information Officer Silveria, under date of April 4, 2017, requesting approval to piggyback State MPA #183, with ESRI, to provide GIS software licensing and support, in Fiscal Years 2017, 2018 and 2019, in a total amount not to exceed $75,000.00. (101-204-52040)
13. From Ricky Caruolo, General Manager, Water Supply Board:
Water Supply Board General Manager Caruolo, under date of April 4, 2017, requesting approval of Change Order No. 1 with CDM Smith, for Engineering and Construction Services associated with the Inspection of the 78-inch and 102-inch Transmission Main, approved on September 8, 2015, in the amount of $2,000,000.00, during inspection 13 pipes were found to need immediate repair, and to extend the contract through July 31, 2017, making the new total contract not to exceed $5,930,600.00. (Minority Participation is 0%) (848-848-52885)
14. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of April 6, 2017, requesting approval to piggyback the award approved on October 11, 2011, with Novation known as Vizient, Inc., with RICOH Americas Corporation, for copiers, in the amount of $350,000.00, for the 2017/2018 fiscal year, Vizient, Inc. pricing for this year is 12-15% lower for 3 year lease than the State MPA. (Minority Participation is 0%) (LOCAL)
15. Purchasing Administrator Petrarca, under date of April 6, 2017, requesting approval to piggyback the award with National Cooperative Purchasing Alliance (NCPA), for Technology Solutions with Best Buy Stores, L.P., in a total amount not to exceed $250,000.00 for 2017/2018 school year. (Minority Participation is 0%) (VARIOUS FEDERAL AND LOCAL CODES)
16. Purchasing Administrator Petrarca, under date of April 4, 2017, requesting approval for the School Department/Transportation/Local to purchase Student Bus Passes, from the Rhode Island Public Transit Authority (RIPTA), sole vendor, in a total amount not to exceed $2,150,000.00 for the 2017/2018 school year. (Minority Participation is 0%) (LOCAL)
17. Purchasing Administrator Petrarca, under date of April 4, 2017, requesting approval to continue to use E.A. Engineering Services, and Technology, Inc., for air quality monitoring at Alvarez High School Parcel B (former Gorham Facility), in a total amount not to exceed $47,785.00 for the 2017/2018 school year. (Minority Participation is 0%) (LOCAL)
CONTINUED MATTERS
18. From Stephanie Fortunato, Interim Director, Department of Art, Culture & Tourism:
Dated March 23, 2017, recommending Christopher Johnson, low bidder, for Cultural Asset Mapping for Cranston Street Armory Animated by Art, in a total amount not to exceed $7,500.00.(Minority Participation is 100%) (246-00007-17)
19. Dated March 30, 2017, recommending Via Partnership, LLP, fourth lowest bidder (while not the apparent low bidder, it is in the best interest of the city) for Proposals for the Public Art Master Plan for the City, in a total amount not to exceed $49,950.00. (Minority Participation is 0%) (CONTRACTUAL SERVICES)
20. From Michael Borg, Director, Department of Public Works:
Director of Public Works Borg, under date of March 13, 2017, requesting approval of Change Order No. 2, with ten consulting firms, approved on May 6, 2013, for Construction Management and Inspection Services, needed for additional services for the Construction Management and Inspection of Sidewalk Repair in Ward 15, in the amount of $11,000.00, making the revised total amount not to exceed $3,111,000.00. (CITY COUNCIL NEIGHBORHOOD REINVESTMENT PROJECTS)
21. From Judith Petrarca, Purchasing Administrator, School Department:
Purchasing Administrator Petrarca, under date of March 27, 2017, requesting approval for the Providence School Department/Title I & SIG A to enter into a Contract with Providence Children & Youth Cabinet at Brown University, to support the implementation of the Evidence Based-Program, Positive Action, that supports social and emotional well-being, Brown will be leveraging funds to be combined with funding from the Providence School Department to complete some services, in a total amount not to exceed $25,080.00. (Minority Participation is 0%) (16/17 SIG A & TITLE I)
22. From James Lombardi, City Treasurer, Office of the Treasurer:
City Treasurer Lombardi, under date of March 9, 2017, requesting approval to award retroactively for Lobbying Services with Government Strategies, Inc., for services provided under the direction of the Solicitor and Treasurer's Office, in a total amount not to exceed $36,000.00 per year. (101-105-52120)
B. OPENING OF BIDS
1. Department of Parks:
PLAYGROUND IMPROVEMENTS TO PRETE-METCALF PARK.
2. Department of Parks:
PURCHASE OF PLAYGROUND EQUIPMENT FOR PRETE-METCALF PARK.
3. Department of Parks:
ELECTRICAL ENGINEERING SERVICES FOR RWP SOFTBALL FIELD LIGHTING PROJECT.
4. Department of Parks:
AMOS EARLY PARK LIGHTING IMPROVEMENTS.
5. Department of Planning and Development:
REQUEST FOR PROPOSAL FOR AN AREA-WIDE VISION PLAN FOR THE WOONASQUATUCKET RIVER INDUSTRIAL CORRIDOR.
6. Department of Planning and Development:
REQUEST FOR PROPOSALS FOR BICYCLE SHARING PROGRAM.
7. Department of Public Works:
2017 PROVIDENCE SIDEWALK IMPROVEMENTS-CONTRACT 1.
8. Department of Recreation:
YOUTH WORK READINESS TRAINING.
9. Office of the Mayor:
SUMMER WORK EXPERIENCES FOR YOUTH.
10. School Department:
RFP FOR YEAR 2017-2018 TITLE I TUTORING SERVICES TO ELIGIBLE PRIVATE SCHOOL CHILDREN/FEDERAL PROGRAMS/TITLE I.
11. School Department:
RFP FOR MATHEMATICS INTERVENTION AND/OR ACCELERATION INSTRUCTIONAL MATERIALS AND/OR RESOURCES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
12. School Department:
RFP FOR NGSS ALIGNED CORE SCIENCE PROGRAM FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
13. School Department:
RFP FOR SUPPLEMENTAL SOCIAL AND EMOTIONAL LEARNING (SEL) PROGRAMS, PRODUCTS OR SERVICES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO 1-YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
14. School Department:
RFP FOR ELA INTERVENTION AND/OR ACCELERATION INSTRUCTIONAL MATERIALS AND/OR RESOURCES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT -1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
15. School Department:
RFP FOR CCSS ALIGNED CORE AND/OR SUPPLEMENTAL ENGLISH LANGUAGE ARTS PROGRAM FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
16. School Department:
RFP FOR CCSS ALIGNED CORE MATHEMATICS PROGRAM FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL AND TITLE I FUNDING.
17. School Department:
RFP FOR SOCIAL STUDIES INSTRUCTIONAL MATERIALS AND CURRICULUM RESOURCES FOR THE PROVIDENCE PUBLIC.
C. ADVERTISEMENTS
TO BE OPENED ON MONDAY, MAY 1, 2017:
DEPARTMENT OF INSPECTION AND STANDARDS
DEMOLITION OF 72 KING STREET A ONE STORY RED BRICK COMMERCIAL BUILDING.
SCHOOL DEPARTMENT
RFP FOR K-5 INSTRUCTIONAL RESOURCES FOR MUSIC EDUCATION FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT-1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL FUNDING.
TO BE OPENED ON, MONDAY, MAY 15, 2017:
WATER SUPPLY BOARD
RFP FOR NETWORK EQUIPMENT AND SERVICES.
REPLACEMENT/REHABILITATION OF WATER MAINS AND APPURTENANCES WITHIN THE PROVIDENCE WATER SUPPLY BOARD’S DISTRIBUTION SYSTEM (PW PROJECT 25006 & 20173) (BLANKET 2017-2019) (A PRE-BID MEETING WILL BE HELD ON WEDNESDAY, MAY 3, 2017 AT 9:30 O’CLOCK A.M. AT THE SCITUATE TREATMENT PLANT, 61 NORTH ROAD, ROUTE 116, HOPE, RI 02831).
RFP FOR MOVING AND RIGGING SERVICES (PRE-BID THURSDAY, MAY 11, 2017 AT 9:30 O'CLOCK A.M., 552 ACADEMY AVENUE, PROVIDENCE, RI).
FOOD & BEVERAGE SERVICE LOCATED AT 125 DUPONT DRIVE, PROVIDENCE, RI (PRE-BID THURSDAY, MAY 2, 2017, AT 10:00 O'CLOCK A.M.).
PROVIDE VARIOUS PLUMBING SUPPLIES (BLANKET 2017-2020).
SCHOOL DEPARTMENT
RFP FOR K-12 HEALTH EDUCATION PROGRAM AND/OR RESOURCES FOR THE PROVIDENCE PUBLIC SCHOOL DISTRICT 1 YEAR WITH TWO-1 YEAR OPTIONS/LOCAL FUNDING.
RFP FOR CONTRACT SERVICES FOR PLAGIARISM PREVENTION SERVICE ONE YEAR WITH TWO-ONE YEAR OPTIONS/ LOCAL.
PER ORDER THE Board of Contract and Supply
Mayor Jorge O. Elorza, Chairman
The foregoing Committee may seek to enter into Executive Session.
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