Organize + Energize: Are You Creating More Work For Yourself?
Tuesday, January 21, 2014
I’ve been talking to many people recently that create more work for themselves. They let their emails accumulate instead of sending them over to the appropriate folder right away. They wait until their pile of paper mail gets sky high before tackling it. They also wait weeks before they do any type of filing in their office. There are also the people that complete a task in 10 steps when it really only has to take 3 steps. There are many more examples that I could give you, but I think you get the picture.
You may be thinking that you are the only one that operates this way. You are not alone. This happens to so many people. It happens in the home, office, and even the home office. The patterns of disorganization are the same with each individual. Even though the patterns are the same, the systems that we create are different for each individual because everybody functions different.
The perils of procrastination
A simple task that could have taken you 1-2 minutes to complete is going to be a headache for you months later. Months later when you go to work on the excess that has formed, it’s going to take you hours, even days to get back to square one. You have just wasted precious time.
I know people will say they are busy and they don’t have time to put files away or open their mail or tackle simple household chores. Think about how long it takes you to complete that task. The task itself probably only takes a minute to tackle.
You are going to be in a bigger mess months down the road if you don’t address it at that moment. I have seen it happen. Weeks later, that file that you were supposed to put away is at the bottom of a very large pile sitting on your desk. You may have even gone to search endlessly for that file and all the while it was at the bottom of the pile on your desk. Not only have you created more work for yourself, but you have wasted time in the process searching for it.
There may have been an important business opportunity or an invitation in that pile of mail that was sitting on your desk, but the time has passed and so has the opportunity.
So what now?
Take the time to re-evaluate how you function. Getting organized is a process. I love this quote by Steve Jobs: “Simple can be harder than complex. You have to work hard to get your thinking clean to make it simple.”
Really think about how you utilize your time. Any situation I find myself in, I always ask myself if there is a simpler, more efficient way to tackle it. Start developing ways to streamline procedures at home and at the office. You will have more free time than you know what to do with once you streamline, simplify, and get organized. Don’t make it harder than it has to be.
Related Slideshow: Women Leading in Rhode Island
Who are some of Rhode Island's high-level female bosses? GoLocal takes a look at some of the leading women in the state in their respective industries, in the private and nonprofit sector.
The founder and Creative Director of Alex and Ani, Rafaelian started the company in 2004 to produce jewelry to “adorn the body, enlighten the mind, and empower the spirit.”
Prior to founding Alex and Ani, Rafaelian produced designs for and co-owned Cinerama, her father’s jewelry manufacturing company. Now, in addition to Alex and Ani, Rafaelian owns Carolyn’s Sakonnet Vineyard, and the café franchise Teas and Javas. Rafaelian received the 2012 Rhode Island Small Businessperson of the Year Award as well as Ernst & Young Entrepreneur of the Year Award in the products category for New England.
Merchant is the CEO and President of Hope Global, an engineered textile solutions company centered in Cumberland with plants and sales offices all over the world.
Merchant began her career as a production supervisor at General Motors, then worked at Mazda, Ford Motor Company, and Lear Corporation, and managed manufacturing plants in Mexico, Canada, Poland, England, and America.
In addition to her work with Hope Global, Merchant is an active member of the Northern Rhode Island Chamber of Commerce, the Rhode Island Commodores, and the Governor’s Economic Development Council, and is a trustee of Rhode Island Public Expenditure Council.
Snead is the CEO of Banneker Industries, Inc., a supply chain management company in North Smithfield that has performed e-procurement, assembly, packaging, inventory management, warehousing and distribution services since its founding in 1991.
Snead has served as state delegate on the U.S. Small Business Administration’s National Advisory Council and received the 2009 New England Businesswoman of the Year Award and Women Business Enterprise National Council Star Award, among numerous others in year prior. She now serves on the Board of Directors of AMICA Insurance Company and is a member of the Rhode Island Commodores.
Zimmerman is the CEO and Chairman of the Board for FarSounder Inc., a Warwick based company specializing in sonar technology and born of Zimmerman’s achievement in the 2002 Rhode Island Business Plan Competition.
Since its inception, the company’s sales have grown exponentially and it has expanded to different markets within the nautical navigation industry.
Previously, Zimmerman has run numerous other businesses including a company for wholesale book selling and one for engineering services.
The nineteenth President of Brown University, Paxson had previously served as Dean of Princeton’s Woodrow Wilson School of Public and International Affairs and Chair of its economics department, as well as Director and founder of an NIA Center for the Economics and Demography of Aging.
Paxson is an expert in public health, having conducted research on childhood health, AIDS in Africa, and Hurricane Katrina, among other topics.
White, the President of the Greater Providence Chamber of Commerce, previously served as its Senior Vice President, and an executive counselor to the Governor in policy and communications. She is dedicated to strengthening the business community in Providence with focus on employment and retaining young, talented professionals to work in the state.
Dr. Carriuolo is the ninth President of Rhode Island College. She has previously served as the Director of the Office of School/College Relations at NEASC and the Dean of the College of Arts and Sciences the University of New Haven.
She has written over thirty publications, featured in, among others, The Chronicle of Higher Education and Education Week. In 2009, she was named a CLADEA fellow, and she has served on the boards of many organizations, including the Journal of Developmental Education and New England Dollars for Scholars.
Lapides is the co-founder, President, and CEO of Rhode Island real estate firm Residential Properties.
Lapides has been quoted in many local and national publications as a real estate specialist. During her career, Lapides has served on the boards at the RISD Museum, Roger Williams University, Smith Hill Center, and Trinity Repertory Company, among others -- and as Chair of the Board of the Rhode Island Foundation’s Equity Action Campaign Committee, helped raise a million dollars for the Fund for the LGBT community.
Pattie, the CEO and President of BankNewport and OceanPoint Financial Partners, MHC, began her career with the bank in 1984 as a consumer loan officer, rising through ranks and across different areas of expertise.
Pattie is a board member of the United Way of Rhode Island and the Rhode Island Bankers Association as well as a trustee of the Community College of Rhode Island. She is also a certified financial planner and a member of the Board of Governors for Newport Hospital.
Coxe is the Executive Director and CEO of the Preservation Society of Newport County. Before holding this position, Coxe served as the Massachusetts Secretary of Environmental Affairs, Executive Director of Rhode Island’s Save the Bay, and Director of Ocean and Coastal Resource Management in the National Oceanic and Atmospheric Administration.
Coxe has received numerous awards for her business success, including the 2011 Business Women Award for Overall Career Achievement from the Providence Business News. She also does extensive volunteer work, including sitting on the boards of Grow Smart Rhode Island and the Rhode Island Commodores. She also serves on the Advisory Board of the Conservation Law Foundation and the Alumni Board of the Wheeler School.
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